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Project Planning and Management: Key Strategies for Success

Effective project planning and management are crucial for achieving business goals. This guide outlines essential steps like defining project scope, breaking down tasks, scheduling efforts, monitoring progress, and implementing corrections. Understanding business and technical objectives helps in assessing readiness and identifying strategic initiatives. The role of strong sponsorship, analytics, and cross-functional collaboration is emphasized. Additionally, key metrics and milestones are outlined to track project success while managing expectations and scope creep. Use this guide to streamline your project processes and enhance outcomes.

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Project Planning and Management: Key Strategies for Success

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  1. Ch 3 & 4 Project Planning & Management

  2. What We Must Do • Define: determine scope and specifications. • Plan: break the project into pieces that can be assigned and tracked. • Schedule: determine effort, dates and assignments. • Monitor: track progress and deadlines • Correct: recognize problems and make corrections

  3. Scope and Specification • Business Objective • Business Solution • Contribution to the organization’s mission • Technical Objective • Technical Solution

  4. Capture Process Store Retrieve Analyze Publish Transaction System Reporting System (warehouse) Functions of Information Processing

  5. Define the Project • Demand from lone zealot • Too much demand • In search of demand Make sure you understand whether there is demand and where that demand is coming from

  6. Assess Your Readiness(Litmus Test: see text) • Strong sponsors 60% • Compelling business motivation 15% • IS/Business partnership 15% • Analytic culture 5% • Data availability 5%

  7. Readiness Improvement High level business analysis Identify key strategic initiatives Performance indicators & metrics Core business processes monitored (Critical Success Factors) Project impact on key metrics

  8. Cost/Benefit • Benefit • New business in current lines • Decreased cost of doing current business • Increased service • New business opportunities • Identify opportunities or avoid problems.

  9. Planning • Identify milestones, tasks and activities • Identify dependencies • Estimate Time • Set start and finish dates • Assign resources (people)

  10. Planning Chart

  11. Tracking

  12. Notes • It can take 8-10 hours per attribute to prepare the warehouse • Inflate estimates to account for surprises (there will be surprises) • Include formal user acceptance after each deliverable/milestone

  13. Managing the Project • Special Concerns • Cross Functional participation • Iterative development • Data problems • Elevated visibility • 50%-80% failure rate

  14. Managing the project • Status meetings (weekly, regularly scheduled) • Progress reports • Work accomplished • Work planned for the next period • Concerns or issues (schedule or political problems) • Updated planning matrix

  15. Management Tasks • Monitor progress • Track issues • Control and document changes • Manage expectations

  16. Scope Creep IT people would like to say “Yes.” While any single change may be OK the total often becomes a real problem. • Just say “No” • Zero-Sum (“What will we have to give up?”) • Expand the scope (and the time and the budget).

  17. Interviews • Individual or group • Roles • Lead Interviewer • Scribe • Pre-interview research • Questionnaire • Agenda • User Preparation • Write-up

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