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Pamphlets Task Force Report

Pamphlets Task Force Report. CDC - July 19, 2001. Census of pamphlet containers in Old Yale classes. 100% of Old Yale classes were surveyed 9,612 pamphlet boxes 19,250 envelopes

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Pamphlets Task Force Report

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  1. Pamphlets Task Force Report CDC - July 19, 2001

  2. Census of pamphlet containers in Old Yale classes • 100% of Old Yale classes were surveyed • 9,612 pamphlet boxes • 19,250 envelopes • 1,035 shelves with significant amount of loose pamphlets • at least 100,000 pamphlets - probably more

  3. Overview of Old Yale classes • A = General works • B = Non-American history & biography • C = North & South American history • E = Geography, travel, maps • F = Asian, African, Middle Eastern, etc. languages, linguistics, philology • G = Classics • H = European literature, philology • I = English & American literature • J = Fine arts • K = Philosophy, psychology, aesthetics, ethics • L = Education

  4. Old Yale classes, cont’d. • M = Religion • N = Social sciences, economics, transportation, commerce, finance, labor • O = Political science • P = Law • Q = Mathematics & astronomy • R = Physics & chemistry • S = Natural sciences • T = Medicine • U = Applied sciences, technology, military • V = Music • X = History of book, book arts, bibliography

  5. Pamphlet Boxes by class

  6. Envelopes by class

  7. Shelves with loose pams.

  8. Classes with most pamphlets: • B = 979 boxes 2,070 envelopes • C = 411 boxes 1,726 envelopes • H = 897 boxes 116 envelopes • I = 409 boxes 433 envelopes • N= 3435 boxes 8,789 envelopes • O = 385 boxes 880 envelopes • S = 423 boxes 1,826 envelopes

  9. Boxes/100 shelves

  10. Envelopes/100 shelves

  11. Next level questions re. pamphlets... • What is their current level of bibliographic control? What level of bibliographic control is appropriate for various types? • On what basis should priority be given to certain materials - physical condition, scholarly importance, age/rarity, etc. - ? • Can the pamphlets circulate safely in current state or with just better housing? • Should they be used only in a supervised reading room? • Should everything be kept?

  12. Paths of treatment: • Transfer to Beinecke - based on age, value, appropriateness • Transfer to special collections - e.g., cohesive groups, ephemera • Discard - e.g. offprints if journal issue is held • Send to LSF & allow use only in supervised reading room - assumes good bibliographic control • Repair and “bind” - return to open stacks • Re-format: Microfilm, photocopy, or scan brittle items - retain or discard original

  13. How do we decide on appropriate paths of treatment? • Container census results provide only a very basic sense of the problem • Additional information will enable us to analyze the cost of solving the problem & be in position to apply for funding • We need to develop methodologies for gathering information

  14. Information needed: • Number of individual items • Level of bibliographical control • Nature & value of material • Percentages for which various methods of treatment are appropriate • Cost of treatment (staff time, materials)

  15. Suggested pilot project • To be done by selectors (with assistance) • Target four classes with most boxes & look carefully at 2% of boxes • B (19 boxes) = history • H (18 boxes) = literature • N (69 boxes) = social studies • S (9 boxes) = science • Check 3 boxes in each of other classes (= about 50 more boxes) • i.e, do demo triage on approximately 165 boxes using triage worksheet

  16. Goals of pilot project: • Get more exact sense of quantity • Evaluate nature & value of material • Determine percentages falling in various treatment methods • Get better sense of costs

  17. Proposed schedule: • Forum in mid-September to explain pilot project to selectors • Pilot project finished by end of November • Cost analysis and project proposals by January 2002

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