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Parents ’ Association Senior School

Annual General Meeting 22 October 2013 Marie Williams Chairperson. Parents ’ Association Senior School. Agenda Minutes of AGM 2012 Chairperson ’ s Report Treasurer ’ s Report Principal ’ s Report Board of Management Report New Executive Committee Members AOB Refreshments.

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Parents ’ Association Senior School

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  1. Annual General Meeting 22 October 2013 Marie Williams Chairperson Parents’ Association Senior School

  2. Agenda • Minutes of AGM 2012 • Chairperson’s Report • Treasurer’s Report • Principal’s Report • Board of Management Report • New Executive Committee Members • AOB • Refreshments

  3. Parents’ Association Senior School Chairperson’s Report

  4. Role of the Parents Association • Education Act... - To advise the Principal or the Board on matters relating to the school - To adopt a programme of activities which will promote the involvement of parents in the operation of the school, in consultation with the Principal.

  5. Parents Association • Parents Association • 24 class representatives • 2 Representatives from BOM • Each serves a three term year • School Principal • Officers 2012/2013 • Chairperson : Marie Williams • Vice Chairperson: Sandra Conroy • Secretary: Orla Clancy • Treasurer: Traolach O’Sullivan • Meetings • Once per month on a Tuesday Evening 19:30 to approx. 21:00 • Side meetings for subcommittees • Assist in organising and running of Events

  6. Activities since last AGM • 1st Year Parents' Night: 16 September Opportunity for First Year Parents to hear from Ms Barrett items pertinent to first years and ask any questions they may have. Reception afterwards is organised by the PA – opportunity for parents to mingle and meet others parents from daughters’ class • Sixth Year Graduation Mass: 17 May The girls and their parents/guardians attended Mass at the University Church and then returned to the school for a graduation ceremony followed by a reception organized by the Parents Association. • Pre Debs Reception: 08 Oct The PA hosts a pre-debs reception from 6-7.30 for the girls, their partner and parents/guardians before the girls looking stunning, headed off to the Shelbourne.

  7. Activities since last AGM • Social Events: - May 2013 : Gillian O’Brien - Headstrong “Supporting Young People’s Mental Health” - May 2013: Guided Walk by Cultural Tourism Ireland. 49 Parents and Girls attended. - PA reps from each year organised social events for their year. • Enterprise Awards Judging The Enterprise Awards is an annual competition for 1st, 2nd year and TY Business Students where they set up and run a mini business. The winners of the school awards go forward to represent Loreto College at the Regional finals and hopefully the all Ireland finals.

  8. Activities since last AGM • GreenScene Parents Association, Newsletter was published twice last year and included Parents reports of their daughters involvement in such varied events as the Kenya trip, Maytime Music, Model United Nations, The Enterprise and Gaisce awards, Careers night. Examples of Gallery standard Art was Showcased, Centrespreads of Debs night Parents provided reports on the various guest speakers ,, entertaining memorable stories from families hosting overseas visiting students, a family walk to the Hell Fire club, the biography of a Past pupil, and pitch and court side reports from enthusiastic parents. All input from Parents is most welcome and makes the Newsletter a wonderful  informative memento.  

  9. Activities since last AGM • DVD The Parents Association organised the production of a "School Memories DVD" - which shows treasured memories of the student's time in Loreto on the Green.  The 6th year students are actively involved in the production of the DVD and a parent from the Parents Association Committee liaises with 6th year representatives and the project manager from Media Concepts to bring about a DVD that is professionally produced to a very high standard.  • Website & Email Communications We spent some time looking at the PA section on the school website. We plan to update the look, to extend the set of information and links for parents and to advise and report on parents evenings and talks. We hope to see these changes incorporated into the new school website in the coming month or so. We have been using E-Mails to communicate with parents. Thanks to the school for providing us an updated listing each Sept.

  10. Activities since last AGM • Uniform and Schoolbook Sale Second hand books are sold and proceeds go back to the girls - if their names are in the books. Secondhand uniforms, in good condition, are also sold and proceeds go to charity. This year we gave back approx. 1600 euro to the girls and 1500 Euro to charity.

  11. Activities since last AGM • Career Night: Nov 20th Parents and Past Pupils share information with the senior girls about their job, career path, experiences to date. Thank you to all the parents who volunteered their time

  12. Activities since last AGM • Website & Email Communications - Last year we spent some time looking at the PA section on the school website.  We now have our own news section, where we post regular updates on activities of the association,  updates from our monthly meetings, and details of events run by PA.   - In addition,  we provide a list of the parent rep for each class,  a links section where we provide links to useful resources for parents and we also have online archived copies of  Greenscene the PA Newsletter.  If you are new to the school you may find it useful to peruse some of our previous issues.  - We use a mix of emails and texts to communicate with the parents group.  We use the email address and mobile number that is provided to the school.  Suggest contacting your class rep to ensure your information is correct.

  13. Parents’ Association Senior School Treasurer’s Report

  14. Parents’ Association Senior School Principal’s Report

  15. Parents’ Association Senior School Board of Management Report

  16. Board of Management Consists of eight board members. • Four trustee members are nominated by the Patron. • Two members are elected by parents. • Two members are elected by teaching staff.

  17. Board of Management Membership 2010-2013 Trustees - Sr Eileen Randles - Chairperson Ms. Catherine-Ann Dooley Mr. Gus Mulligan Mr. Bryan Smyth Parents - Mr. Owen Sorensen (Outgoing) Ms. Anne-Marie Taylor (Outgoing) Teachers - Ms. Sandra Moran Ms. Ann Marie Smith

  18. Board of Management Function According to the Education Act: It shall be the duty of a board to manage the school on behalf of the patron and for the benefit of the students and their parents... upholding the characteristic spirit of the school

  19. Board of Management Function According to The Loreto Education Trust: The Board of Management places the best interests of the students at the centre of its decisions and policies. Relationships, structures and systems are constantly evaluated against this core value.

  20. Board of Management Meetings • Six meetings per year plus finance subcommittee meetings • Training sessions for board members

  21. Board of Management Responsibilities • Continuous review of progress in relation to school ethos & core values • School finances (including fees) • Policy review • School development options • Confidential issues relating to school matters

  22. Board of Management 2013 - 2016 • Two new parent members have been elected to the Board. • Barry McKimm • Marie Williams

  23. Parents’ Association Senior School New Committee Members

  24. PA Reps 2013 - 2014

  25. PA RETIRING Class Reps

  26. Thank You from PA • On behalf of the PA for all the support during the year: Ms Barrett Aideen Reddy Birgit Slevin Teresa Rodgers Jim Deegan Rosemary Howe

  27. Parents’ Association Senior School Questions/ Comments

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