Kevin Kirkpatrick Recruitment Consultant Peterborough Regional Health Centre

1. Applicant Tracking Systems Kevin Kirkpatrick Recruitment Consultant Peterborough Regional Health Centre

2. Overview • Why use an Applicant Tracking System • Major Considerations • Options (Web/Stand Alone/Client Server • Demonstration of CbizOne

3. Why? monitor and coordinate an organization’s job applications manage its recruitment needs stores candidate resumes inside a database Allow for effective searching, filtering, and routing of applicants Allow company to post jobs onto a website Result! Improved productivity in the recruiting process by: Electronic handling of candidate data from their resumes plays a major role in reducing inefficiencies through automated processes. Further, the improved organization of candidate information through the use of an applicant tracking system allows quicker recruitment decisions. All of which leads to reduced cost and time per hire. Why use and Applicant Tracking System

4. Major Considerations • Major Considerations for using an applicant tracking system. • Cost • Ease of use (time) – Data Entry required by recruiter • Overall functionality - Does it do what you need it too? • System scalability - How many people can access the information • Customer service/technical support _ Who is there to help you? • Internal job-posting to corporate Website - Can it post to your site? • Search capabilities - Can you find the information you want? • Reporting capabilities – Can it provide you with the reports you need? • Cost analysis/metrics capabilities – Cost compared to time savings and efficiency • Resume- or information-sharing capabilities - Can you share resumes with your team? • Automated applicant response management – Can you increase candidate contact?

5. Options • Standalone (Application resides on PC) • Maximixer www.maximizer.com $219.00 • Goldmine www.goldmine.com $199.00 • ACT www.act.com $229.00 • CbizOne www.cbizsoft.com $49.99 /month/user • Web Based • Brainhunter www.brainhunter.ca $10,000.00 /Organization • Workopolis www.workopolis.com $15,000 / Organization • Medhunters www.medhunters.com • Client Server (Application housed on network server) • Maximixer www.maximizer.com 5 Users $1095.00 • Goldmine www.goldmine.com $199.00 / User • ACT www.act.com 5 users $999.00 • CbizOne www.cbizsoft.com $49.99 /month/user • PeopleSoft www.oracle.com

6. Benefits Suited to small single recruiter organizations but with multiple users can become client/server based. Recruiter stores the resume (usually received via email) Some applications such as CbizOne will extract the resume and candidates contact information into the database. The option to have the data automatically extracted is often a driving factor as it reduces the recruiters administrative workload Organization/Recruiter Stores resume locally and as such has a version of the resume that is easier to share with other team members Allows recruiter to log all contact with candidate for future contact Can generate reports detailing recruiter activities and track results Drawbacks Does not allow other members of the team to view the notes given the recruiter will have a unique login. One time cost or monthly fee. Some applications require data entry on the part of the recruiter. Organization/Recruiter Stores resume locally and as such has a version of the resume that is easier to share with other team members but is a risk if the PC crashes Options – Standalone

7. Benefits Managed by company Can log notes into the service provider’s database. Reporting can be customized with service provider Technical expertise is included Limited Data Entry on the part of the Recruiter Can be logged into from anywhere Drawbacks Costly Brainhunter is approximately $10,000.00 annually Workopolis is similarly expensive Store resumes electronically at the service provider facilities. Must apply to specific job to be added to database and often have to log in and create a profile at the site i.e. Brainhunter/Workopolis Candidate has to create a profile to apply and this can be time consuming for candidate Challenges with resume sharing with other members of your team Options – Web Based

8. Benefits Suited to small organizations with multiple users One time cost per user or monthly fee per user. Recruiter stores the resume on a network drive (usually received via email) Some applications such as CbizOne will extract the resume and candidates contact information into the database Recruiter has a word etc… version of the resume and is easier to share with other team members Allows all users to log all contact with candidate for future contact Allows other members of the team to view each others notes Drawbacks One time cost per user or monthly fee per user. Requires network connection to operate and as such recruiter needs to be onsite or have a VPN (Secure Remote Connection) Requires technical support from the recruiters organization Options – Client Server

9. Questions??? • Demo and Questions? • Kevin Kirkpatrick • Peterborough Regional Health Centre • 705-743-2121 X 4218 • 705-749-4853 • kkirkpat@prhc.on.ca