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Library Professional Development Travel Program Review Committee

Library Professional Development Travel Program Review Committee . Interim Report and options LFA 5/16/11. What we’ve learned Options for FY12. Fun facts from ARL libraries. Among 62 responding ARL libraries:. 30 (48%) allocate a lump sum 14 (23%) give boost for activity

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Library Professional Development Travel Program Review Committee

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  1. Library Professional Development Travel Program Review Committee Interim Report and options LFA 5/16/11

  2. What we’ve learned • Options for FY12

  3. Fun facts from ARL libraries

  4. Among 62 responding ARL libraries: • 30 (48%) allocate a lump sum • 14 (23%) give boost for activity • 10 (16%) give boost for rank

  5. Among 36ARL libraries that reported $: • 24 give lump sum, ave. $1122/year • 7 reimburse %, ave. 75.5% of costs • 4 allocate per-trip sums • 1 allocates per-day sums

  6. Smathers Libraries average per trip: • FY09 - $480 • FY10 - $406 • FY11 - $415

  7. Fun facts from on-campus units

  8. Among 13 on-campus units: • 11 support PD for both faculty and staff • None have a committee • half rely on administration • half rely on departments • Most give weight to activity or rank • only 3 allocate equally

  9. On-campus units

  10. Among 13 on-campus units: • 5 allocate per-trip; 2 allocate lump sum • 3 allow repurposing; 4 require forfeiting • when a traveler cancels a trip • Average allocations range widely: • $500-$15,000/faculty • $200-$3,000/staff

  11. Recent Smathers Libraries allocations

  12. Smathers FY09-FY11 averages • 23 people funded for 1 trip • 43 people funded for 2 trips • 10 non-faculty funded for 14 trips • 87 requests unfunded in FY10 • 24 requests unfunded in FY11 • FY06-07 funded 200 trips with $70,000 • FY09-11 funded 100 trips with $45,000

  13. Smathers FY09-FY11 • Half the trips are to ALA Midwinter and Annual • Midwinter stable, 19-20/year • Annual varies, 28-34-39/year • location matters? • Half the activities are events other than ALA Midwinter or Annual

  14. Staff surveys

  15. Staff survey: key findings • More $ needed; costs not covered; must travel • Confusion about 3rd trips, requests after Fall • Options and activity levels often not known til late in FY

  16. Staff survey: key findings • Official Business is mysterious • 52% think early Fall distribution equitable • 34% think post-Fall equitable

  17. Staff survey: key findings • Equitable distribution criteria – base on: • responsibilities, costs, lump sum for all, rank

  18. Dept chairs - observations • Faculty must travel to support T&P requirements. • Specialized training is needed by faculty and non-faculty. • Staff feel limited by their interpretation of current policies. • Increased support needed for continuing education & activities leading to publications. • Not all grants include travel allocations.

  19. To be resolved

  20. Issues to be resolved • Define “professional development” • including administrators • Define “official business” • including process for applying • Establish expected outcomes from professional development activities

  21. Beyond the basic fund • Professional Development funding for new hires should be included in offer • Funding to support activities in sabbaticals or FEOs should be included in proposals • Dept chairs could have more authority for authorizing activity bumps & vital training

  22. Options to pilot in FY12

  23. Acceptable options must be: • Equitable • Manageable • Predictable

  24. We will ask if each option seems: • Good • Acceptable (you can live with it) • Bad • We won’t pursue an option if majority think it’s bad

  25. All options require: • Permission/approval from dept chair • Reimbursement for allowable expenses only

  26. Plan A: Status Quo Plus • Apply to committee at set intervals • likely Aug 1 and Feb 1 • Increase $ from $415 ave. to ARL $550 ave./trip • Extra pot for: • activity bumps • extreme expenses • (int’l travel, high registration)

  27. Plan B: Lump Sum (flat allowance) • Allocate $1100 for all faculty & exempt staff who apply • Extra pot for: • non-exempt staff • activity bumps • extreme expenses (int’l travel, high registration)

  28. Plan C: Average $ per activity • Allocate $500 / $1000 / $1500 for 1/2/3 activities by faculty & exempt staff • precise $ can be adjusted among events • Extra pot for: • non-exempt staff • activity bumps • extreme expenses (int’l travel, high registration)

  29. Any other Plan D or Plan E or …? • Plans must be: • Equitable • Manageable • Predictable

  30. Opinion time • For each plan: • like it • could live with it • hate it • Plan A: Status Quo Plus • Plan B: Lump Sum (flat allowance) • Plan C: Average $ per activity • Plan D or E or …

  31. Next steps • Cost out the acceptable plans • Formally report recommendations

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