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Johnson Space Center Prime Contractor Roundtable

Johnson Space Center Prime Contractor Roundtable

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Johnson Space Center Prime Contractor Roundtable

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  1. Johnson Space CenterPrime Contractor Roundtable Eleanor N. Chiogioji, Ph.D. Program Manager Office of Small Business Programs 2 April 2008

  2. Discussion Topics • Small Business Utilization • Small Business Specialists Involvement • SBS Council • Small Business Program Report • Small Business Improvement Plan • New Initiatives • NASA Mentor-Protégé Program • OSBP Industry Awards • Upcoming Events

  3. Proposal Evaluation SB Utilization Clause: • Single sub-factor under Mission Suitability • Includes two (2) factors • Overall SB Program • Subcontracting goals based on total contract value • Meaningful technical work to SB • Past performance working with small business concerns • Outreach to small business concerns • SDB Participation • Recommended 100 of 1000 evaluation points

  4. Proposal Evaluation • SB Utilization Clause Status: • Procurement Notice (PN) 04-31 issued; NASA FAR Supplement changed to incorporate clauses • Procurement Information Circular (PIC) 08-05, “Small Business (SB) Utilization Subfactor,” contains • Model clause for Section H, “SDB Participation— Contract Targets” • Model provision language for Section L, “Instructions,” and Section M, “Evaluation Factors for Award” Active PIC website: http://www.hq.nasa.gov/office/procurement/regs/pic.html

  5. Award Fee Evaluation • SBS increasingly involved in SEB • Factors evaluated • SB subcontracting goals achieved • Overall SB program quality • NASA FAR Supplement 1816.405 recommends that SB performance receive a significant weight—up to 15% of available award fee

  6. Subcontract Monitoring • To be monitored: • ISR achievement • Summarized in Center Procurement Management Surveys • Documented in Semi-annual SB Program Report (SBA Best Practices) • Contracting Officers asked to account for ISRs that fall short of goals • SSR input • Managed at HQ • Reported to SBA as part of goaling process

  7. Small Business Specialists Council • Organized to • Develop program infrastructure • Establish consistency in procedures and reporting • Ensure better communications • Provide forum for discussing issues and sharing best practices • Comprised of SBS and SBTA from Centers • Meets quarterly, at different Centers

  8. Small Business Program Report • Compiled by the SBS at each Center • Reports on • SB goals metrics to date • Continuous improvement of SB Program • Acquisition planning & contract award activities • Outreach, SB events, training • Special assignments, recognitions, etc. • Submitted to OSBP twice yearly

  9. Small Business Improvement Plan • Focuses on continuous improvement of NASA SB Program • Annual SBIP meetings to formulate objectives to be achieved by all Centers • Participants include SBS, SBTA, procurement representatives, Mission Directors, and senior program managers

  10. New Initiatives • Mentor-Protégé Program • Informational brochures • Updated website • OSBP Training Program • Small Business Advocates Awards (SBAA) • Small Business Industry Awards (SBIA) • Administrator’s Cup Award

  11. NASA Mentor-Protégé Program • Purpose • To enhance the capabilities of eligible Protégés to perform as prime contractors, subcontractors, and suppliers • To develop a qualified small business subcontracting base • To facilitate the formation of long-term business relationships

  12. NASA Mentor-Protégé Program • Program Highlights • NASA Center-focused program • SBS administers M-P agreement • HQ provides final approval and oversight • Mentor application • Submit to HQ anytime • Valid for six years • Mentor-Protégé agreements • Submit to Center SBS by deadlines: 15 January, 15 May, 15 September • May not exceed 36 months period of performance

  13. NASA Mentor-Protégé Program • Program Highlights (cont.) • Clear guidance and documented processes and procedures • Mentors receive credit on ISRs for providing developmental assistance • Award Fee Pilot Program for NASA SBIR Phase II Protégés • Expands eligible Protégé categories to include VOSB, SDVOSB, HUBZone, and NASA SBIR Phase II companies, in addition to SDB, WOSB, and HBCU/MI

  14. NASA Mentor-Protégé Program • Status • Currently undergoing final revisions and edits by Procurement and OMB • Must go out for public comment in Federal Register before final approval • Will be published in NASA FAR Supplement and on OSBP website, www.osbp.nasa.gov • Point of Contact: Tracy Slagle • (202) 358-2193 • tracy.m.slagle@nasa.gov

  15. OSBP Industry Awards • Award Categories • Small Business Prime Contractor of the Year • Large Business Prime Contractor of the Year • Small Business Subcontractor of the Year

  16. OSBP Industry Awards • Award Criteria • Small Business Prime Contractor of the Year • 1. Performs well on all NASA contracts and is on schedule and within cost • 2. Exhibits responsiveness to contractual requirements, works cooperatively with contracting officials and program personnel, limits subcontracting to large businesses • 3. Provides innovative solutions to problems / issues that arise in the contract

  17. OSBP Industry Awards • Award Criteria • Large Business Prime Contractor of the Year • 1. Performs well on all NASA contracts • 2. Demonstrates overall sound small business programs, meets or exceeds small business requirements, uses small business contractors to perform some technical requirements of the contract during contract execution • 3. Sponsors / participates in outreach activities

  18. OSBP Industry Awards • Award Criteria • Small Business Subcontractor of the Year • 1. Performs well as subcontractor on NASA contracts • 2. Provides value-added and outstanding support—on schedule and within cost—to the prime contractor and innovative solutions to problems / issues that arise in the execution of the contract • 3. Works cooperatively with NASA and prime contractor personnel

  19. OSBP Industry Awards • Award Procedures • Agency industry award candidates to be comprised of Center industry award winners • Deadline for submittals: 1 September 2008 • Agency awards presented at NASA Small Business Symposium and Awards Ceremony, • 17-18 November 2008, Washington, D.C. • All Center industry award winners to be recognized • 2008 Small Business Advocates Awards also to be presented

  20. Upcoming Events • OSDBU Procurement Conference: 24 April 2008 Upper Marlboro, MD • SBIP and SBS Council meeting: 9-12 June 2008 MSFC, Huntsville, AL • KSC Expo: 21 October 2008 Port Canaveral, FL • NASA SB Symposium & Awards Ceremony: 17-18 November 2008 Washington, D.C.

  21. ? Questions? ? ? ? ? Sombrero Galaxy - 28 million light years from Earth - was voted best picture taken by the Hubble telescope