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Update on Grant & Contract Accounting Services - November 2010

The Grant & Contract Accounting (GCA) team has established a single point of contact at gcahelp@uw.edu for inquiries. A team of Grant Analysts will be available in early December. Departments must provide all final expenditure information by the Final Action Date (FAD) to ensure proper invoicing and reporting. Online Deficit Transfers have been launched, allowing deficits to be managed; however, there are limitations, such as not being able to split deficits across multiple budgets. For specific budget inquiries, use GrantTracker or contact gcahelp@uw.edu.

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Update on Grant & Contract Accounting Services - November 2010

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  1. Grant & Contract Accounting (GCA) Update MRAM November 2010

  2. Campus Services Update Single Point of Contact now in place: gcahelp@uw.edu Team of Grant Analysts will be in place in early December

  3. NOE Final Action Dates • Need to know all final expenditure information by the Final Action Date (FAD) • GCA relies on having this information • for all final invoicing and reporting • Failure to inform GCA of coming debits • or credits will become the department’s responsibility

  4. Online Deficit Transfers • Launched in October 2010 • 89 deficits transferred as of 11/12/10 • Use GrantTracker to access: • http://www.washington.edu/research/gca/budget/granttracker.html • Allows transfer of deficits on stand alone and parent budgets. • Current limitations: • Cannot split a deficit among multiple budgets • Cannot transfer a sub deficit to the parent • Cannot transfer deficit to a continuation budget

  5. clso r. Who to contact: For inquiries related to an existing budget number, submit inquiries through GrantTracker: http://www.washington.edu/research/gca/budget/granttracker.html Questions not related to a specific budget number should be directed to gcahelp@uw.edu Questions regarding the transition? Please contact: MRAM May 2010 5

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