Process of aStandard’s Development ASTM International Officers’ Training WorkshopSeptember 2012Nicole BaldiniRick LakeTodd Sandler
Objectives • Register a work item review development tools • Write a new or revise an existing standard • Ballot a standard • Review an edited standard • Publish a standard
It All Starts With an Idea • Survey current status • Identify future directions and needs • Define goals and priorities • Develop implementation plan • Achieving success • Measuring progress • Re-assessing status
New Standard Activity • Determine if new standard is needed • Identify and gather key stakeholders • Identify Subcommittee • Register a Work Item
Provides a tracking number, “WK5432” Alerts those on the Standards Tracking Service Can be searched on the ASTM website Initiates the ASTM balloting process Why Register a Work Item?
Revisions Only • Register new work item to generate a request for MS WORD file of the latest version of the standard from ASTM International • E-mail sent to technical contact with a link to the current standard in MS WORD • Complete instructions are provided with the file
E-mail Confirmation This is an automated alert from ASTM International. --------------------------------------------------------------------- To the submitter of Work Item WK34721 Confirmation - A New Work Item has been submitted for review. The Work Item information recorded in the database appears below. Please review the information for accuracy. When referring to the Work Item please use the identifier: WK34721 If you need to edit the item, go to:http://myastm.astm.org Subcommittee Chairman: Donald Smith - email: SMITH@AWCI.ORG Technical Contact: Russell T Flynn - email: firstname.lastname@example.org Staff Manager: Thomas O'Toole - email: email@example.com The following information was recorded. =============================================================== Work Item Type: Revision Revised Standard: C926-11 - Standard Specification for Application of Portland Cement-Based Plaster Sponsoring Subcommittee: C11.03 Target Ballot Date: 9/2011 Target Completion Date: 3 - 6 Months 12/16/2011 to 3/16/2012 Rationale: Currently there is no definition for expansion joint or control joints in ASTM C926. Adding the same definition in C926 that is also being balloted in C1063 will harmonize the 2 specifications. E-mail Confirmation
Tools for Standards Development • Virtual Meetings • Collaboration Area • Writing Tools • Draft Templates • Developmental Editing
Virtual Meetings • Online document viewing and editing during the meeting • Arranged through your Staff Manager or through the MyASTM Section of the website • Saves time and expenses on meeting face-to-face • ASTM uses WebEx Meetings, an excellent vehicle for these meetings
Submit your draft in MS WORD • ASTM requests WORD for balloting purposes because it is the most common word processing program. • TCO takes your WORD file and converts it to PDF for the ASTM website online balloting area. • Developmental editor works directly with you in WORD to develop your draft. • Committee editor converts the WORD file into SGML (Standard Generalized Markup Language) for composition and electronic publishing purposes.
Form and Style Manual • ASTM Website www.astm.org under: • Technical Committees • Standards Development • ASTM Form and Style Manual (“Blue Book”) • Gives guidance and answers to most questions you may have while writing your standard • Your editor is available to answer questions you may have about the manual
Form and Style • Parts A-C describe and define the five types of ASTM standards • Test Method, Specification, Guide/Practice, Classification and Terminology • Each section provides information on: • Mandatory and suggested sections for each type of standard • Annexes (Mandatory Information) Appendixes (Nonmandatory information) • Footnotes, References, and Summary of Changes
Form and Style • Part D describes the use of the Modified Numbering Decimal System or the “Point” system • Information is provided for: • Numbering sections and subsections (including Annexes and Appendixes) • Numbering of Tables and Figures • Numbering of Equations, Notes and Supplementary Requirements
Form and Style • Part E describes the use of Terminology in ASTM standards • Included is information on: • What terms should be defined • Use of Symbols, Acronyms and Abbreviations as Terminology • Form of a Terminology Standard • Each committee should have a main terminology standard
Form and Style • Part F covers caveats, legal aspects, and special instructions • Included is information on: • Caveats: • Safety, fire, working document, and professional judgment • Patents • Source of supply and corresponding footnotes • Trademarks • Reagents and Materials
Form and Style • Part G is the Standards Style Manual • Included in this section is: • Abbreviations and unit symbols • Creating and submitting figures for ballot • Table style • Spelling of words commonly found in ASTM standards • List of Generic vs. trademarked terms • References • Book, magazines, journals, bulletins, symposium, etc.
Form and Style • Part H covers the use of SI units in ASTM standards • Included in this section is: • Format requirements for standards in SI units • Format requirements for standards in Inch-Pound units • Units statements for all types of standards • SI Only • Inch-Pound • Combined or dual standard • SI units must be included in all standards
About Templates • Available at www.astm.org on Technical Committees page under the link “Standards Development” • Templates for: Test Method, Specification, Guide/Practice, Classification, and Terminology • Detailed instructions are provided with the template
Template Features • Suggested and mandatory headings are provided; mandatory headings are in RED • Dialog box prompts to insert Title and Footnote 1 • Ability to insert tables, figures and equations • Auto Numbering (this is a limited but helpful feature) • Layout in one column format for ballot/editing purposes
Developmental Editor • If you have questions while writing a draft standard or using the template, contact the developmental editor. • Developmental editor can be reached by phone or e-mail. • firstname.lastname@example.org (Kathy Peters) 610-832-9650
Developmental Editing • Developmental editor can help you with: • Answering questions about the Form and Stylefor ASTM Standards and how to apply our style to standards • Upfront editing of: • new • revised • reinstated standards • Assisting with artwork issues
Submit clean, readable figures • If revising an existing figure for ballot, submit changes to our Developmental Editor • TIF, JPG and AUTOCAD formats are acceptable • Graphics department will work with what you have Good Quality Figure
Only available: PDF Downloads CD version of the Annual Book of Standards Virtual Volumes Color Figures
Registering Revisions • Register new work item • Registering generates a request for MS WORD™ file of the latest version of the standard from ASTM International • An email with a link to the WORDTM version of the standard will be sent to the technical contact • If you are the technical contact, you will have access to a WORDTM version of the standard on the work item summary page after you log in to MyASTM