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EDUID Education Unique Identification

EDUID Education Unique Identification. EDUID. What is EDUID. Educational Unique Identification. A nine digit unique identification number A critical base element needed to collect and report data within the State Longitudinal Data System.

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EDUID Education Unique Identification

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  1. EDUID Education Unique Identification

  2. EDUID What is EDUID EducationalUnique Identification • A nine digit unique identification number • A critical base element needed to collect and report data within the State Longitudinal Data System. Provided by the Idaho state department of education

  3. EDUID – User Manual Provided by the Idaho state department of education

  4. EDUID – Application A system allows the lookup, verification, and assignment of unique identifiers for people in the education system in the state of Idaho https://apps.sde.idaho.gov/EDUID • Requires Users to be registered • Requires Users to have the EDUID role provisioned • Authorization is granted through submitting Authorization form Provided by the Idaho state department of education

  5. EDUID – Authorization Form • EDUID – Authorization Form Provided by the Idaho state department of education

  6. EDUID – Authorization Form Provided by the Idaho state department of education

  7. EDUID – Things to remember • Spaces and hyphens are not used in scoring • First, Middle and Suffixes Names are Given Names. • Last Names are Family Names. • Specific fields are required. Provided by the Idaho state department of education

  8. Naming Guidelines General Please use the following guidelines: • Use the name exactly as it appears on the legal documentation • Do not add hyphens or other characters if they do not appear on the legal documentation • Do not include nick names or “also known as” names in legal name fields Provided by the Idaho state department of education

  9. Naming Guidelines • Names should come from a legal document. Examples of legal documents are: • • Birth Certificate • • Court Document • • Marriage Certificate • • State Driver’s License • • State Issued ID • • Tribal Identification • • Certified Degree of Indian blood (CDIB) Provided by the Idaho state department of education

  10. Name Changes Examples of acceptable documents for name change include: • Marriage Document • Divorce Decree • Certificate of Naturalization (with new name) • Court order for new name change • Adoption papers • New Birth Certificate (post adoption) • Tribal Enrollment Verification Provided by the Idaho state department of education

  11. EDUID – Link https://apps.sde.idaho.gov/eduid Provided by the Idaho state department of education

  12. Requesting EDUID Provided by the Idaho state department of education

  13. Verifying EDUID Provided by the Idaho state department of education

  14. No Match Found Provided by the Idaho state department of education

  15. Name Examples Provided by the Idaho state department of education

  16. More Examples Gender - Select the gender; Male, Female, or {Unknown}. Birth Date - Birth dates can be entered in any of several formats, as demonstrated by these examples: 5/21/1999 5/21/99 4-20-1999 4-20-99 1999-03-17 (note that 99-03-17 is not allowed) Last School Code - Enter the 4 digit state code for the last school attended by the person. If you type in part of the name or number of the school, a list of suggestions will be presented. This field is optional. Provided by the Idaho state department of education

  17. Common Entry Mistakes Birth Date Transposition – 9/6/2002 instead of actual birthdate 6/9/2002 First/Last Name Transposition – James Alexander as opposed to correct Alexander James Incomplete Name – Roswell Allen Josephs. Full name should be Roswell Allen Grey-Josephs Phonetic Error – Bibiana O’Hare. Should be Viviana O’Hare. Dual Phonetic Errors – Phred Head. Should be Fred Hed Nick Names – Timmy Thomas Hoolihan. Should be Timothy Thomas Hoolihan Provided by the Idaho state department of education

  18. Submitting EDUID Corrections Submitting EDUID Corrections/Updates using an FTP Client • Naming Convention for EDUID Correction file to upload • 000_staffname_2081111111.xls District Number_ Submitters Name _ Contact Phone Number.xls Provided by the Idaho state department of education

  19. Submitting EDUID Corrections Excel Information needed for EDUID Corrections • EDUID/LastName/FirstName/MiddleName/Suffix/Gender/DateOfBirth Provided by the Idaho state department of education

  20. Support Information SDE Support Desk SDE IT Support Desk Email: support@sde.idaho.gov SDE IT Support Desk Phone: 208.332.6987 Provided by the Idaho state department of education

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