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Using DMV Records to Access Social Security Numbers (SSNs)

Using DMV Records to Access Social Security Numbers (SSNs). Monday, October 29, 2012 Rico Barrera , Idaho Department of Labor. Overview. Using DMV Records to Access SSNs: Idaho’s Experience Dialogue: Questions and Answers. Using DMV Records to Access SSNs: Idaho’s Experience.

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Using DMV Records to Access Social Security Numbers (SSNs)

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  1. Using DMV Records to Access Social Security Numbers (SSNs) • Monday, October 29, 2012 • Rico Barrera, Idaho Department of Labor

  2. Overview Using DMV Records to Access SSNs: Idaho’s Experience Dialogue: Questions and Answers

  3. Using DMV Records • to Access SSNs: • Idaho’s Experience

  4. In the beginning… First round of WDQI • “Wouldn’t it be great if we could get all this data from all these places?” • Reaching out to DMV • Previous Informal Data Exchanges a • Providing LMI on Economic Distressed Areas (EDAs) • In-Out Migration Data

  5. Key to getting there Sell it • Interact with your counterparts • Start with correspondence, move to email /phone then propose a meeting. • Focus on the benefits to the state and its residents • “...strive to create jobs, increase earnings, economic well-being and ultimately the quality of life.”

  6. Trials and tribulations The MOU Process • Specify its purpose and authority • Identify each parties’ duty and obligation • Designate the positions involved • Safeguards and costs (if any) • Ensure legal review • Don’t hold your breath

  7. Trials and tribulations What helped? • State DMV statute that allows for data sharing • Personal information may be disclosed strictly limited to...use by any government agency…in carrying out its functions, or any private person or entity acting on behalf of a federal, state, or local agency in carrying out its functions. What didn’t help? • Politics – Internal & External

  8. How does it work? What did we ask for/get? • Social Security number (SSN) • Name • Last Name(s) • Any additional AKAs (multiple names, last names) • Date of Birth (DOB) • Gender • Last-record update date

  9. How does it work?

  10. How does it work? Match-Success Rate • 90% success • 750,000 Wage records – 1.5 mil DMV records • 85% success rate anticipated in matching with Education records

  11. Dialogue: • Questions • and Answers

  12. Contacts & Additional Resources Contact information: Rico Barrera, Ricardo.Barrera@labor.idaho.gov Keith Brown, keith.brown@sst-slds.org

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