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Using DMV Records to Access Social Security Numbers (SSNs)

This document explores Idaho's experiences using DMV records to access Social Security Numbers (SSNs), detailing the process and benefits of such data sharing. It outlines the collaborative efforts in gathering data from various agencies to enhance labor market information, particularly focusing on economic distressed areas. The memo of understanding (MOU) process is discussed, highlighting legal considerations and the roles of involved parties. It also addresses success rates in matching SSNs with educational records, emphasizing the importance of communication and strategic partnerships in achieving data integration.

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Using DMV Records to Access Social Security Numbers (SSNs)

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  1. Using DMV Records to Access Social Security Numbers (SSNs) • Monday, October 29, 2012 • Rico Barrera, Idaho Department of Labor

  2. Overview Using DMV Records to Access SSNs: Idaho’s Experience Dialogue: Questions and Answers

  3. Using DMV Records • to Access SSNs: • Idaho’s Experience

  4. In the beginning… First round of WDQI • “Wouldn’t it be great if we could get all this data from all these places?” • Reaching out to DMV • Previous Informal Data Exchanges a • Providing LMI on Economic Distressed Areas (EDAs) • In-Out Migration Data

  5. Key to getting there Sell it • Interact with your counterparts • Start with correspondence, move to email /phone then propose a meeting. • Focus on the benefits to the state and its residents • “...strive to create jobs, increase earnings, economic well-being and ultimately the quality of life.”

  6. Trials and tribulations The MOU Process • Specify its purpose and authority • Identify each parties’ duty and obligation • Designate the positions involved • Safeguards and costs (if any) • Ensure legal review • Don’t hold your breath

  7. Trials and tribulations What helped? • State DMV statute that allows for data sharing • Personal information may be disclosed strictly limited to...use by any government agency…in carrying out its functions, or any private person or entity acting on behalf of a federal, state, or local agency in carrying out its functions. What didn’t help? • Politics – Internal & External

  8. How does it work? What did we ask for/get? • Social Security number (SSN) • Name • Last Name(s) • Any additional AKAs (multiple names, last names) • Date of Birth (DOB) • Gender • Last-record update date

  9. How does it work?

  10. How does it work? Match-Success Rate • 90% success • 750,000 Wage records – 1.5 mil DMV records • 85% success rate anticipated in matching with Education records

  11. Dialogue: • Questions • and Answers

  12. Contacts & Additional Resources Contact information: Rico Barrera, Ricardo.Barrera@labor.idaho.gov Keith Brown, keith.brown@sst-slds.org

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