Purchasing System
This flowchart illustrates the step-by-step process of the purchasing system within an organization. It begins with the Originating Department preparing a Purchase Requisition, followed by the Purchasing Department selecting a vendor and preparing the Purchase Order (P.O.). The flow continues with the warehouse generating a Receiving Report upon goods arrival and matching invoices to the voucher. The accounts payable (A/P) team verifies these documents, inputs the necessary information, and finalizes payment. This visual representation enhances understanding and efficiency in procurement processes.
Purchasing System
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Presentation Transcript
Purchasing System FLOWCHART
Originating Dept. Originating Department prepares the Purchase Requisition Purchasing Copy 1 Selects vendor and prepares P.O. Original Copy 2 P.O. Copy Original P.O. Vendor File A/P Matches, prepares Voucher Voucher packet
Warehouse prepares Receiving Report goods Vendor Invoice A/P Matches voucher to RR, invoice, inputs info. file Copy file Receiving Report Voucher packet
Purchasing A/P Check copy Check Vendor Budget Report file Departments
