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Status Codes

This document outlines the implications of cancelling requisitions across different fiscal years, particularly highlighting the challenges in reusing funds that have been de-obligated due to erroneous transactions. It explains AR 725-50's definitions and CFO requirements, illustrating how miscommunication can lead to significant financial impacts—approximately $60 million on Army consumer funds in FY 01. The need for clearer definitions and processes is emphasized to enhance efficiency and readiness, ensuring soldiers have access to essential materials without unnecessary delays.

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Status Codes

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  1. Status Codes

  2. Can’t recycle money - Once a requisition is cancelled if the fiscal year has changed then the money is down the drain.

  3. Definitions • AR 725-50 - Erroneous transaction is cancelled and requires input of new transaction • CFO Requirements - Erroneous transaction is suspended and corrected. Suspended transactions are controlled and tracked until initiator inputs correction or deletion.

  4. Impact of Different Definitions • If the cancellation processes in the fiscal year after the initial requisition, consumer funds are de-obligated and cannot be re-used to obtain the items cited on the original transaction. • Impact on the Army’s consumer funds was approximately $60 M in FY 01. Impact on readiness - since the requisition must be resubmitted and goes to the end of the line - the soldier may not have his weapons when he needs them.

  5. What we want/need!! • More specificity in the definitions. They are currently interpreted differently by the components. Differentiate between a modification to a requisition and the initial request. When the transaction is defined as rejected, specify correction of the transaction by the submitter - Do not require submission of a new requisition.

  6. Samples of Status Codes in Question • CD - Rejected. Unable to process because of errors in the quantity, date, and/or serial number fields. (1) If received in response to a requisition and the materiel is still required, submit a new requisition with correct data field entries. • CE - Rejected. Unit of issue in original requisition, which is reflected in rp 23-24 of this status document, does not agree with ICP unit of issue and cannot be converted. If still required, submit a new requisition with correct unit of issue and quantity.

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