Creating and Managing Text Processes for Efficient Information Collection and Grouping
Chapter Nine discusses effective techniques for gathering and categorizing information. Start by knowing your topic clearly, grouping materials, and labeling categories for better organization. The text outlines the process of collecting information, including initial data insertion, revision, and rearrangement of ideas. It covers common arrangement patterns for reports and emphasizes adapting content for specific reader needs. The organization should facilitate ease of navigation within the document, ensuring readers can access information effectively.
Creating and Managing Text Processes for Efficient Information Collection and Grouping
E N D
Presentation Transcript
Chapter Nine Creating and Managing Text
Process for Collecting and Grouping Information • Know the topic. • Group material and notes into categories. • Label the categories. • Open and name file, then begin. • Initially insert information into each category/topic.
Process for Collecting and Grouping Information • Once the initial information is in categories, combine, revise, and delete ideas as necessary. • Rearrange topics, paragraphs, and sentences as necessary. • As you draft, write notes to yourself, use different fonts for text you may want to move, delete, or revise.
Arrangement Patterns for Reports • Some reports require standard arrangement patterns. • Some reports may be arranged as the author chooses. • Authors generally use one of two basic arrangement patterns: • Topical • Chronological
Designing Reports for Specific Reader Needs • Given your reader(s)’ perspective on the topic, what information needs to be placed first? • The facts? • A buffer before the news? • Will your reader(s) have objections that you must overcome, or will they have no preconceived ideas? • Conclusions and recommendations may not be what your reader(s) want to accept. • Your level of persuasion must be adequate to convince your audience to accept your argument.
Organization and Content Development • Organization must reveal content: • Use logically partitioned, carefully organized, visually accessible chunks of information. • Allow readers to enter/exit the document easily, depending on their information needs.
Organization and Content Development • Content may be developed in a number of ways, either alone or in combination (this list is not exhaustive).
