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HIAPER Vendors' Conference Overview and Ground Rules (Jan 5-6, 1999)

The HIAPER Vendors' Conference, held on January 5-6, 1999, aimed to introduce stakeholders from NSF, UCAR, NCAR, ATD, RAF, HIPT, and CAIPT, discuss research missions, and establish acquisition strategies. Attendees toured aircraft and facilities, promoting dialogue for innovative design solutions. Important ground rules included vendor responsibility for costs and that all communication will go through the UCAR Contracts Office. General questions will be documented, answered orally during the conference, and updated in a written format post-event. Official requirements will be outlined in an upcoming RFP.

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HIAPER Vendors' Conference Overview and Ground Rules (Jan 5-6, 1999)

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  1. HIAPER Vendors’ Conference January 5-6, 1999

  2. Goals • Introduce NSF/UCAR/NCAR/ATD/RAF/ HIPT/CAIPT • Discuss research missions, minimum preliminary requirements • Discuss acquisition strategy • Tour current aircraft and facilities • Promote communication to allow vendors to come up with design solutions

  3. Ground Rules • Any information provided does not obligate the National Science Foundation or the University Corporation for Atmospheric Research. • All costs incurred for this conference and the acquisition process are the vendors’ responsibility.

  4. Ground Rules, Continued • All official correspondence and directions will be received through the UCAR Contracts Office. • All general questions will be documented. A record of general questions, with answers, will be distributed to all potential offerors after the Conference.

  5. Ground Rules, Continued • Questions will be answered orally during the Vendors’ Conference. These oral responses are preliminary. Written responses will supercede oral. Actual requirements will be in the Request for Proposal (RFP) and may differ from current requirements.

  6. Ground Rules, Continued • Requirements and capabilities are not detailed at this time. The requirements document will be finalized after the community workshop to be held in April. • Information on the Vendors’ Conference and acquisition will be posted on the HIAPER web page: http://www.atd.ucar.edu/dir_off/hiaper/

  7. Ground Rules, Continued • Tours will be offered to all potential offerors. Please split representation. • Gratuities

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