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Modernization of New Mexico Secretary of State Business Filing System - Phase 2 Overview

This document outlines a Phase 2 change request for the New Mexico Secretary of State's Business Filing System. The project aims to replace six disparate systems with a modernized software solution, ensuring a consistent user interface and efficient revenue collection. Key deliverables include the implementation of self-service access for constituents and a robust software platform compatible with Microsoft .Net framework. Phase 1 was completed in July 2014, focusing on notary commissions and UCC filings, while Phase 2 targets partnerships and corporate filings, slated for completion in June 2015.

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Modernization of New Mexico Secretary of State Business Filing System - Phase 2 Overview

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  1. Office of the New Mexico Secretary of StateBusiness Filing System – Phase 2 Change Request Presented to the DoIT Project Certification Committee June 25, 2014

  2. Project Scope • Replace six (6) disparate and/or legacy systems with a single modernized software solution. • Implement a consistent revenue collection and receipting process. • Utilize a consistent user interface theme for processing filing requests for both internal and external users (web based). • Deploy a single customer access point methodology for constituent self-service. • Implement a modern and supportable software platform utilizing the latest Microsoft .Netframework. • Implement a proven COTS solution. • Utilize parameter driven software architecture to provide for future modification/enhancements of business logic. • Utilize existing SOS computing architecture.

  3. Implementation Strategy • Phase 1 (to be completed July 2014) • Notary Public Commissions • ApostilleCertificates • Service of Process Summons and Complaints • Facsimile Signature Filings • Agriculture Lien Filings • Uniform Commercial Code Filings • Trademarks and Service Marks Registrations • Phase 2 (to be completed June 2015) • Partnerships Filings • Corporate/Limited Liability Company Filings

  4. Certification History Total Project Appropriation • Funding Source – Laws 2013, Chapter 227, Section 7 (10) • Amount - $1,215,000 • Funding Source – Laws 2014, Chapter 63, Section 4 • Amount - $11,000 • Project Initiation & Planning – May 23, 2013 • Amount - $215,000 • Project Implementation Phase 1 – December 2013 • Amount - $861,000 • Project Implementation Phase 2 – June 2014 (Current Request) • Amount - $150,000

  5. Major Deliverables & ScheduleProject Implementation Phase 1:

  6. Major Deliverables & ScheduleProject Implementation Phase 2:

  7. Project Timeline

  8. Project Accomplishments • SOS & PRC Corporations “As-Is” and “To Be” Documents completed February/April 2013: • RFP Development – May/June 2013 • RFP Award – November/December 2013 • IV&V Contract Established – October 2013 • Software Security Assessment – May/June 2014 • Phase 1 Implementation – July 2014

  9. Budget

  10. Contracts

  11. IV&V Status • IV&V – Nick Behrmann - $50K budget • Mr. Behrmann actively attends project meetings and iterative testing sessions • Latest report shows overall status in the Green Zone, and Overall Trending in the Improving Zone. • Report Highlights: Cooperation between vendor and agency is great and vendor is very responsive and accommodating to agency needs.

  12. Questions? Thank you

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