Information Session Application for Tenure 2011-2012 academic year

1. Information Session Application for Tenure 2011-2012 academic year Faculty of Arts & Science – June 2011

2. Agenda • Introduction of Faculty Affairs’ team members • Overview of the Tenure Process • Distinctions between Mandatory Consideration, Deferral and Early Consideration • Overview of the submission process • Submission procedures  Candidate’s Dossier • Important facts to note • Timeline of approval process  What happens after you submit your dossier? • Advice to Candidates • Question period

3. Overview of the Tenure process Important Distinctions to note: • Mandatory consideration • CUFA Article 18.03 • Deferral of Mandatory consideration • CUFA Article 18.05 • Early consideration • CUFA Article 18.06

4. Mandatory Tenure consideration(Article 18.03) • Who can apply? • Members holding the rank of Assistant Professor (AP) following the completion of 4 years of service in Probationary appointment at the rank of AP OR • Members appointed without tenure at the rank of Associate Professor OR • Members having previously held a research appointment

5. Mandatory Tenure consideration – cont.(Article 18.03) • How can I be considered? • You are automatically considered as long as you have not been on leave for any extended period of time, some exceptions apply.

6. Deferral of Mandatory consideration (Article 18.05) • If you do not wish to be considered at this time, you must request a deferral • You may defer only once for a single period of 1 or 2 years for specific reasons • Deadline to request deferral is September 15 (Article 18.05 b) • Special considerations for members who have been on leave in accordance with Articles 33 and 35

7. Early Tenure consideration(Article 18.06) • Who can apply? • Members with 2 years or more of service in a probationary position at another University OR • Members with a record of superior performance BUT YOU MUST: • Have completed two years of service as Assistant Professor OR • Have completed one year as Associate Professor

8. Early Tenure consideration – cont. • How can you be considered? • Through invitation by your DPC, subject to approval by the Dean or • By submitting an application to your DPC for their consideration • Denial of early tenure (Article 18.07 c))

9. Documents to be Submitted - Tenure Checklist The following documents must be submitted: • Tenure Checklist • Cover Letter of application • Curriculum Vitae • Research Statement (encouraged) • Teaching Statement (encouraged) • Service Statement (encouraged) • Research Dossier (see Art. 14.01 i)) • Teaching Dossier (see Art. 14.01 d) and e)) • Service Dossier (see Art. 14.01 j)) • Biographical statement for the Board of Governors (in .doc format)

10. Documents to be Submitted Documents to be submitted • Articles 14 & 16 will assist you to determine which types of documents to include

11. Submission procedures Candidate’s Dossier - Submission Procedures 2 ways to submit your dossier: • Paper • Electronic All dossiers, whether submitted in paper or electronic format must follow the order laid out in the checklist Reviewers will all receive electronic copies of the dossier. Faculty Affairs Office will make all appropriate copies.

12. Submission of paper dossiers • Your dossier will be scanned into .pdf format • A CD will be sent to you with your electronic file • Important rules to follow: • 1 continuous document of 8 ½ x 11 pages • All pages must be single sided • Include a hard copy of your checklist • No staples or paper clips • Divisions between parts: • No dividers made of cardboard or thick paper • No separation of sections • If you choose to put paper dividers, better to write the section titles on them. • Supplementary material • Books, articles, monographs, non-print material

13. Submission of electronic dossiers • Follow the checklist order (please include checklist with submission) • The dossier must be presented in a single .pdf document • Text searchable • No folders • No separate parts for the dossier • Supplementary material: books, articles, monographs, non print material – first page only will be scanned

14. Important facts about electronic dossiers • Faculty Affairs Office only scans into black & white. • If dossiers are submitted close to the deadline, it is the applicant’s responsibility to provide your department with a copy of your submission. • Also provide your department with your supplementary material directly if you are close to the deadline.

15. Timeline of Mandatory Tenure

16. Where to find more information • The Faculty of Arts & Science Website http://artsandscience.concordia.ca/officeofthedean/facultyaffairs/ • CUFA collective agreement http://www.cufa.net/ • Faculty Affairs – Support staff team members: • Sheila Anderson, Faculty Affairs Administrator • Deborah Shulman, Document Management Coordinator (for questions concerning the scanning process and requirements) • Monica Chiriac, Faculty Affairs Assistant

17. Advice to Candidates • Know the relevant articles in your collective agreement (# 18 - Tenure, Articles 14 & 16 may also be helpful) • Submit an updated CV • We encourage you to include Teaching, Research and Service statements in your dossier

18. Question Period