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Software Vendor Selection for Southeast Georgia Health System

Software Vendor Selection for Southeast Georgia Health System. Amanda Franklin Brian Fagan Chris Califf Chris Cash Matt Harrison. Agenda. Problem Benefits of replacing HR/Payroll System HR/Payroll Software Choices Time Attendance Software Alternatives to Time Attendance Software

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Software Vendor Selection for Southeast Georgia Health System

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  1. Software Vendor Selection for Southeast Georgia Health System Amanda Franklin Brian Fagan Chris Califf Chris Cash Matt Harrison

  2. Agenda • Problem • Benefits of replacing HR/Payroll System • HR/Payroll Software Choices • Time Attendance Software • Alternatives to Time Attendance Software • Deliverables • Trip to SGHS • Value Gained/Added for Project

  3. Problem • SGHS is replacing HR/Payroll System • Three possible software vendors • Data in five separate databases • Currently running a McKesson AS/400 IBM System • Audits are a difficult process • Currently printing paper check stubs

  4. Benefits for SGHS • Data centrally located • Independence from IT • Efficient audit process • Time savings • Cost savings

  5. HR/Payroll Software Choices • SAP • Lawson • Ultimate Pro

  6. SAP • Integrates data for all campuses • Easy custom report generation • Easily integrates with other systems

  7. SAP • Implemented in over 1,000 Healthcare Provider Organizations • Addresses issues of security (HIPPA) • Most “mature” architecture

  8. Industry-specific software solutions • Over 400 healthcare implementations • Trusted by Industry Leaders • Designed to conform to healthcare regulations

  9. Benefits Administration • Employee and Manager Self-Service • HCM on Demand • Human Resources Payroll • Personnel Administration • Resource Navigator

  10. ULTIMATE PRO • Software-as-a-service vs. on-site • Compliant with Healthcare Regulation • Easy integration • Single database design “Voted as a leader in US Midmarket HR Management Systems by Forrester Research”

  11. ULTIMATE PRO • Custom Reports • Reliant on IT • Security

  12. Systems Rating Matrix

  13. Time Attendance Software and Alternatives • Kronos • Tenrox • API

  14. Labor management software solution used by over 40,000 organizations and over 4,000 healthcare providers • Used by UGA payroll integrated with a web-based service developed by UGA programmers • Extends functionality of an ERP solutions (HR/Payroll) “At a time when our organization grew by 21% and faced numerous logistical and workforce related challenges, the dollar savings realized by using Kronos were close to $4million. This is a compelling example of how automation pays ff within a relatively short window of time.” -Richard Rogers, CIO Health First, Inc.

  15. Solutions to Current Problems • Touch ID/Biometrics • Improved accuracy • Web-based payroll • Eliminate paper check stubs • Cost savings

  16. Workforce Central System

  17. Tenrox • Automated Anywhere, Anytime Time Entry • Built-In “Out-of-box” Integration • Real Time “Differentiated Time” Spreadsheets • Customized Time Tracking and Expense

  18. API • Employee Access 24/7 • Standard Administration Tools • Expanded Automation • Multiple Input Options

  19. Deliverables • Recommend software selection approach • Provide time attendance alternatives • Eliminate buyer’s remorse • Create software matrix • Offer additional research resources

  20. Trip to SGHS

  21. Value Gained by Project Team • Experience in client interaction and communication • Systems analysis skills • Group communication tools and techniques • Knowledge of healthcare industry and HR/Payroll software • Networking opportunities

  22. Value Added to SGHS • Improved communication between IT and business • Jumpstart on HR/Payroll software solution • Documented system requirements • Received guidelines for new vendor selection • Third party insight on business processes

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