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Wildland Fire Information and Technology Management

This report presents an analysis of alternatives for enhancing access to IT resources for Department of the Interior and Forest Service employees. Initiated in May 2009, the project aims to streamline information access across agencies, focusing on the recommended Alternative 2. It includes cost estimates, an implementation timeline of 20 months, and compares Alternative 2 with the current condition. The findings indicate potential cost savings and efficiency improvements. Recommendations include approving and funding Alternative 2 and enhancing email access for quick wins.

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Wildland Fire Information and Technology Management

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  1. Wildland Fire Information and Technology Management Access Authentication Alternatives Analysis Results November 22, 2013

  2. Agenda • Background • Project Scope/Participants • Executive Board Tasking to Project Team • Alternatives Analysis: • Recommended Solution Alternative (Alt 2) Analysis • Comparison to Current Condition / Status Quo Results • Alt 2 Cost Estimates • Alt 2 Implementation Timeline • Recommendations • Next Steps

  3. Project Background • Initiated in May 2009 by the IIOG • Project Scope: Allow DOI and FS employees an efficient way to access Information Technology (IT) resources regardless of employing agency. • Team included SMEs from: • USDA, DOI and FS OCIO • Business Stakeholders • Fire and Aviation Management • Service First

  4. 11/16/2013 - EB Tasking to Project Team • Analyze Alt 2 (recommended) versus the Current Condition / Status Quo against the same factors used to rank the four alternatives presented. • Provide a Rough Order of Magnitude (ROM) Project Plan and Cost Estimate for Implementation of Alternative 2 compared to maintaining the Current Condition / Status Quo (Alt 0). • Prepare this information for presentation to the WFIT Executive Board on November 22, 2013.

  5. Alt 2, Alt 0 Comparison Recap

  6. Alt 2 - Cost Estimate & Timeline • Costs • Labor Costs = $1.3M • Initial Contracting Costs = $805k • O&M Costs = $690K (Annual) • Implementation Timeline • 20 Months (upon final EB approval and funding)

  7. Recommendations • Avoid Waiting for Emerging Technology • This is the first time known that an interagency team of subject matter experts (both in technology and business needs) have come to agreement on an approach to a solution. • Approve & Fund Alternative 2 • Despite, initial upfront costs, Alt 2 will result in future cost-savings over Alternative 0 (Current Condition/Status Quo). • Recommend suspension of the USDA limitation on email access via the internet for a quick win. • Commitment of Critical Agency Resources a Must for Success.

  8. Next Steps • Upon management direction to implement Alt 2 • Develop a full project plan. • The team estimates that it will take approximately 45 days to develop this plan. • Should management determine not to implement Alternative 2, • The team recommends appropriate communication to the business stakeholder community.

  9. Wrap Up-Questions

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