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Digital preservation activities at the NLW

Digital preservation activities at the NLW. Sally McInnes 18 September 2009. Structure. What is digital preservation? What are our digital holdings? Why do they need a digital preservation strategy? What are we doing about it in the NLW? Tools Projects Training and guidance.

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Digital preservation activities at the NLW

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  1. Digital preservation activities at the NLW Sally McInnes 18 September 2009

  2. Structure • What is digital preservation? • What are our digital holdings? • Why do they need a digital preservation strategy? • What are we doing about it in the NLW? • Tools • Projects • Training and guidance

  3. What is digital preservation? • Ensuring continuing access to digital resources • Management of resources from their creation onwards • Authentic and reliable • Sustainable

  4. Digital Holdings

  5. Why do we need a digital preservation strategy? • Loss of access due to changes in hardware, software and technology • Need a specific environment • Life expectancy of storage media • Policies and procedures

  6. What does continuing access require? • Continuous commitment to preserve to avoid a black hole • Reliable technical and resource infrastructure • Workflows and embedding

  7. What is the NLW doing about it? • Digital Assets Team • Implementation of the policy and strategy • Technical infrastructure • Communication and collaboration

  8. Digital Assets Management Team • Digital Preservation Co-ordinator • Ingest Manager • Digital Standards Manager

  9. Policy and Strategy • 13 strategic objectives • Lifecycle management • Metadata and standards • Embedding in work practices • Research and tool development • Communication and collaboration • Trusted Digital Repository

  10. Relationship with traditional conservation • Sustainability • Skills • Training • Tools • Planning • Integrated approach

  11. Standards Why Standards? Standards are rules and guidelines XML is the de-facto standard Interoperability and object exchange Many digital objects are complex and are comprised of multiple files Complex digital objects require many more forms of metadata i.e. METS, Dublin Core, MODS, PREMIS

  12. OAIS (Open Archival Information System)

  13. Rights Purpose of Rights What we can and can’t do, e.g.:- If we can create copies of the material Who is allowed to view the material Restrictions on sharing How we deal with Rights Dealt with before collecting material Rights document created Once signed Rights are in place over collected material Statutory Rights

  14. Tools CDAS – CD Accessioning System

  15. RODA – Repository of Authentic Digital Objects • Online upload tool • Being evaluated by NLW • For use initially by Authors as part of Welsh Literature Archive Project

  16. Current NLW Projects Welsh Journals Online (http://welshjournals.llgc.org.uk) • Several of datastreams to manage • TEI • 650px • 50% • Zoomify • Archive

  17. Wills • Wills • Between: 1543 – 1858 • 182, 404 Wills • 816, 325 Images • 3 months to create derivatives • 1 month ingest • 2.5 Terabytes of derivatives

  18. Collaborative Projects • Repository Bridge / EThos • Repository software & tools • Migrate & store • Transfer of electronic thesis to NLW • Ballads • JISC funded • Universities of Cardiff, Bangor & Lampeter • Digitised content hosted by NLW

  19. Training and Support • Training for staff within NLW • Providing guidance and support for external bodies e.g. ARCW • Developing guidance for depositors • Developing web pages in order to share our knowledge with others

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