Payroll in Tally.ERP 9 Payroll in Tally.ERP 9

1. Payroll in Tally.ERP 9 Payroll in Tally.ERP 9

2. Payroll Features of Tally.ERP 9 • Tally.ERP 9 Payroll is fully integrated with Accounting. • Tally.ERP 9 Payroll enables users to set up, implement and process Payroll, as per the organization’s requirements. • Tally.ERP 9 Payroll also provides management related Information reports and statutory Forms and reports in the prescribed formats viz., Payslip, Payroll statements, Attendance and Overtime Registers, Gratuity, Expat Reports and so on.

3. Payroll Features of Tally.ERP 9 • Unlimited grouping of Payroll Masters. • User-defined production units i.e., attendance/ production/ time based remuneration units. • Flexible payroll processing period.

4. Payroll Features of Tally.ERP 9 • Comprehensive cost centre as well as employee-wise costing reports. • Accurate & timely Salary processing. • Employee Statutory Deductions & Employer Statutory Contributions with the help of predefined processes • Auto-fill facility to expedite the Attendance, Payroll & employer contributions processes. • Facilitates an accurate computation and deduction of ESI, EPF, Professional Tax, Gratuity etc.

5. Payroll Features of Tally.ERP 9 • Generation of Statutory Forms & Challans for EPF & ESI, as prescribed by the Govt. • Drill-down facility to voucher level for any kind of alteration. • Facilitates computation of arrears pertaining to prior period(s). • Helps in tracking employee loan details.

6. Payroll Reports…

7. Payroll Statutory Reports

8. Provident Fund Reports

9. Employee State Insurance Reports

10. Professional Tax Reports

11. To enable Payroll Feature in Tally.ERP 9

12. To enable Payroll Feature in Tally.ERP 9 ESI Eligibility Amount specified in Payroll Statutory Details screen is the threshold limit, beyond which the Employee will not beeligible for ESI.

13. Step 1: Create Employee Masters

14. Step 2: Create Payroll Masters

15. Step 3: Create Pay Heads

16. Step 4: Create Salary Details

17. Step 5: Process Payroll and Generate Payslip • Pass a Payroll Voucher to enter all Earnings and Deductions in payroll transactions that are paid along with the Salary Payslip for all employees. • Generate the Payslip with the following details • each component of the employee’s earnings and deductions, • displays the net amount paid to him for a given pay period.

18. Step 5: Process Payroll and Generate Payslip

19. Five Easy Steps to Generate a Payslip

20. Payroll Info.

21. Creating Employee Group • An Employee Group allows you to group employees in a logical manner as required. • The Salary structure can be defined at the Employee Group level. • For example, you can create the Salary structure based on the department or function such as Production, Sales, Administration and so on, or by designation such as Managers, Supervisors, Workers and so on.

22. Creating Single Employee Group

23. Creating Multiple Employee Groups

24. Creating Employees • Employee Master records the relevant information about the employee. • Tally.ERP also allows you to enter the Statutory, Expat and Contract details of the employees.

25. Creating Single Employee

26. Creating Multiple Employees

27. Creating Payroll Unit • A Payroll Unit is similar to Unit of Measure used in the Inventory module. • In Payroll, on the basis of Payroll Units, Pay components are calculated for a given period. • We can create Simple as well as Compound PayrollUnits measured on Attendance / Production Types such as Time, Work or Quantity.

28. Creating Payroll Simple Unit • 1. Select Type as Simple • 2. Enter the Symbol for the Unit • 3. Enter the Formal Name • 4. Provide the Number of Decimal Places for the Unit if you want to use the Unit in fractions

29. Creating Payroll Simple Unit Similarly, we can create the other Payroll Units like Minutes, Hours, Pieces etc.

30. Creating Payroll Compound Unit • Compound Units for Payroll, comprising of two payroll Units can be created. • Example Box of 10 Nos, Dozen of 12 Pcs, Hr of 60 Mins etc.

31. Creating Payroll Compound Unit

32. Creating Attendance/Production Types • The Attendance/ Production type is used to record the attendance and production data. • Examples for attendance/ production types are No. of days present or conversely, No. of days Absent and production based such as Hours worked, Number of Pieces produced.

33. Creating Attendance/Production Types • Attendance/Production Type is associated with the Pay Head in employee’s Pay structure. • The variable data is entered in the Attendance voucher for the payroll period. • Attendance/Production Types may also be defined in hierarchical groups whereby Types having a common Unit are combined under logical groups.

34. Creating Attendance/Production Types • The Attendance/Production Type may be Attendance/leave with pay, • Leave without Pay and • Production type which can be based on Piece Production, Overtime Hours, and so on.

35. Creating Attendance Type • Similarly we can create Absent Attendance Type as Leave without Pay for recording negative attendance in the same manner.

36. Creating Production Type • Similarly, you can create the other Attendance/Production Types, as per your business requirements.

37. Calculation Types

38. Flat Rate • Where the value of the Pay head is a fixed amount for a period. (Pro-rata will not happen in this type of the component). • Examples of Flat Rate Calculation Type: • Conveyance Allowance of Rs. 800.00 per month is exempt from tax and followed by many organisation. • Fixed Loan Installment deduction amount.

39. Calculation Types • Flat Rate • On Attendance

40. On Attendance • Based on the attendance data where the component will get pro-rated. • In Tally.ERP 9 the attendance can be recorded as positive days (Present) or loss of pay (Absent) type. • Example: Basic Salary is calculated on Attendance.

41. Calculation Types • Flat Rate • On Attendance • Attendance / Leave with pay

42. Attendance / Leave with pay • If you want to calculate the Pay Head Value using the Positive Attendance (Present)

43. Calculation Types • Flat Rate • On Attendance • Attendance / Leave with pay • Leave without Pay

44. Leave without Pay • To calculate the Pay Head Value using the Negative Attendance (Absent).

45. Calculation Types • Flat Rate • On Attendance • Attendance / Leave with pay • Leave without Pay • On Production

46. On Production • On Production Calculation Type is used to calculate the pay value based on the Production/Work down.

47. Calculation Types • Flat Rate • On Attendance • Attendance / Leave with pay • Leave without Pay • On Production • As Computed Value

48. As Computed Value • As Computed Value is used if the Pay Head value is based on a dependent component. • You will be able to define the dependent component by specifying the formula or using the current sub-total or current earning or deduction total. • You can also define the slab either by percentage to value or the combination in a slab. • Example: HRA as 40% of Basic Salary.

49. Calculation Types • Flat Rate • On Attendance • Attendance / Leave with pay • Leave without Pay • On Production • As Computed Value • As User defined Value

50. As User defined Value • As User defined Value allows you to manually enter the value at the time of processing the salary. • This Calculation Type is used when the value of pay is not fixed and does not depend upon any pay components. • Example: Incentives or Variable Salary.