INTRODUCTORY MICROSOFT POWERPOINTLesson 2 – Enhancing a PowerPoint Presentation
Objectives • Create a new presentation. • Format slides. • Work with text on slides. • Use the slide master. • Add multimedia to slides. • Add a slide. • Add a header or footer. • Use slide transitions. • Format a single slide.
Terms Used in This Lesson • Animate • AutoContent Wizard • Design template • Effects options • Hyperlink • Motion path • Placeholder • Show Advanced Timeline • Slide master • Slide transitions
Creating a Presentation • When you start PowerPoint, the task pane displays four choices: • Open a presentation • New • Blank Presentation - create a presentation from scratch • From Design Template – templates are already formatted with colors, fonts, and layouts • From AutoContent Wizard - guides you through a series of questions about the type of presentation, output options, presentation style, and presentation options • New from existing presentation • New from template
Applying a Design Template • Design templates are pre-designed graphic styles that you can apply to your slides. You can change the color scheme, font, formatting, and layout of your slides in a design template to create a different look.
Format a Single Slide • You can use a design template to change the appearance of a single slide without changing the rest of the slides in the presentation.
Use the Slide Master • The slide master controls the formatting for all the slides in the presentation. • You can use the slide master to change such items as the font, size, color, style, alignment, spacing, and background. • Changing the slide master affects the appearance of all of the slides and gives them a consistent look. • You can add headers and footers to slides and also place an object, such as a logo or graphic, on every slide by placing the object on the slide master.
Check Spelling and Style • Automatic spell checking identifies misspellings and words that are not in its dictionary by underlining them with a wavy red line immediately after you key them. • PowerPoint determines if your presentation conforms to the standards of good style. For instance, title text size should be at least 36 points and the number of bullets on a slide should not exceed six. It will also alert you to problems with visual clarity such as appropriate font usage and legibility, and inconsistent capitalization, and end punctuation.
Adding a Slide • You can add a slide to a presentation by clicking the New Slide button on the toolbar. In the Normal view, PowerPoint places the new slide after the currently displayed slide. • Another way to add a slide is to copy it from another presentation. Choose Slides from Files from the Insert menu. Locate the presentation from which you want to copy a slide and click Display. Select the slide you want to copy and click Insert. PowerPoint inserts the slide after the one displayed on the screen.
Formatting Slides • To change the layout of text or graphics on slides, you can use the program’s preset layouts. • PowerPoint includes 27 AutoLayouts you can choose from to create a new slide or change the layout of an existing slide. • Layouts include placeholders for text, columns, bulleted lists, clip art, tables, organization charts, objects, graphs, and media clips.
Using Multimedia • Working with Clip Art • Custom Animation • Insert a Hyperlink • Adding a Sound
Adding a Heading or Footer • You can add a header of footer on the Slide Master or by selecting Header and Footer from the View menu. • The AutoContent Wizard automatically creates a footer during the setup process. • You can add the date and time, slide number, and any text you want to the footer of the slide. • When you click the Notes and Handouts tab you also have the option of creating a header.
Use Slide Transitions • Slide Transitions determine how one slide is moved from the screen and how the next one appears. • To set the transitions between slides, choose Slide Transition from the Slide Show menu and make your choices in the Slide Transition dialog box that appears in the task pane.
Summary • You can use PowerPoint to create a new presentation and apply design templates, color schemes, slide animations, and text. • You can change a presentation in PowerPoint by applying slide layouts, adding clip art, and custom animation. • You can add notes to a slide in PowerPoint.
Summary • You can change text appearance and bullet appearance in PowerPoint. • You can add a slide to an existing PowerPoint presentation. • You can insert a hyperlink or a header or footer in a PowerPoint presentation.