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Race Organiser’s Symposium 18 August 2012

Race Organiser’s Symposium 18 August 2012. Discussion on Budgeting for Road Races Presented by Chris Goldschmidt. Financial Risk. Income less Expenses = Profit Can your club afford to run at a loss ? Should you put on a race at all ? What is out of your control ? Number of athletes

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Race Organiser’s Symposium 18 August 2012

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  1. Race Organiser’s Symposium18 August 2012 Discussion on Budgeting for Road Races Presented by Chris Goldschmidt

  2. Financial Risk • Income less Expenses = Profit • Can your club afford to run at a loss ? • Should you put on a race at all ? • What is out of your control ? • Number of athletes • ???? So just about everything is controllable !!

  3. Income • Entry Fees are set annually by WPA Council. • Exempt status is possible but has to be justified based on a realistic budget and extra-ordinary costs. • A field of at least 600 can normally be expected at an average weekend race. 2012 average is 1000 • Number of runners can be affected by • Religious period Bad weather Conflicting events Unrest • School holidays

  4. Income continued • Club keeps portion of each Temp license sold • R5 for 10km races R10 for all others • Average Temps for 2011 and 2012 is 25% of the field • Number of temps reduces as the distance increases

  5. Sponsors • Not easy to find. • Goods in kind usually easier to get than cash. • What value can we really give them ? • Race flyer • Branding • Participant awareness • Coca Cola is a WPA sponsor and will support all events. • City of Cape Town agreement with WPA.

  6. Expenses • Fixed costs Stay the same regardless of numbers • Flyers, Traffic, Prize money, Medical, Course measurement • Officials, Results, Hire, Admin, Venue, PA system • Variable costs Alter based on number of athletes • Toilets, Medals, WPA levy, Entry cards, Water sachets • Expenses can be accurately controlled by implementing procedures for quotations and orders.

  7. Problem expenses Traffic officials. Depends on the route Prize money. 15% of entry fees Toilets. Require 1 per 100 persons as a minimum WPA levy. No levy on first 1000 entries for 10km and 15km races. 10% of entry fee for longer races. Handouts (eg medals). Not essential Donations to charity. Not essential Events registered for VAT.

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