Week 7

1. Introduction to Project Management Week 7

2. Wk 7 Agenda • Review • Phase 5: Closing Out the Project • Review for test • Assignment Discussion • Quiz

3. Wk 6 Review • Controlling the Project • Involves measuring the progress towards the project objectives • Outputs: • Request change forms (remember the triple constraint rule) • Performance reports

4. Closing Projects “Crossing all your T’s, dotting all the I’s“

5. Project Closeout • Are activities, from making sure the “T”s are crossed in terms with the contract and assessing the project and establishing any lessons learned

6. Project Closeout • Often shortchanged due to pressures to reassignment team members • Best accomplished by adding the activities to the WBS

7. Typical Closeout Steps • Create and deliver final invoice for PM activities • Obtain approval from client • Provide a physical deliverable – even for a nontangible product such as a process • Examples are: • CD copy of documentation, • letter of certification, • a plaque

8. Typical Closeout Steps • Conduct Final WBS Review • Document: • closing date • who authorized the closeout, • Measure outcomes and compare to scope document to verify the deliverables and final product is acceptable

9. Typical Closeout Steps • Conduct Project Assessment • Select and invite meeting participants • Distribute survey summary • Discuss lessons learned • Discuss best practices

10. Typical Closeout Steps • Solicit Feedback • Prepare surveys • Gather survey results • Summarize feedback for assessment purposes • Exercise: In small groups, create a list of 5 questions that you would include on a “end of project lessons learned survey”. It is not project specific.

11. Typical Closeout Steps Celebrate Success

12. Hybrid / Homework

13. Test Review will be completed next week

14. Quiz Time