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Effective Strategies for Using Circulation Sets in Classrooms

This guide explores innovative ways to utilize circulation sets in educational settings, focusing on managing multiple copies of titles such as "Hatchet." It discusses how to categorize items based on parental status, circulate them as sets, and efficiently check out using a single click. The text includes tips for maintaining temporary sets for specific units, modifying loan periods, and displaying circulation sets effectively. Emphasizing organization and accessibility, this resource aims to enhance the circulation process and improve classroom learning experiences.

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Effective Strategies for Using Circulation Sets in Classrooms

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  1. Some ideas for using Circulation Sets

  2. Classroom sets – 30 copies of Hatchet that never circulate individually • Catalog: • Parental • Circulate as set • Checkout • Bring up teacher’s record. • Checkout any item – just one! • All items will reflect new due date.

  3. Kit – a variety of items from your collection put together for a science unit. They have different loan periods. You plan on keeping them as a kit. • Catalog • Parental – choose parent item based on loan period you want for the entire set! • Circulate as a set • Check out • In checkout, bring up teacher. • Search / highlight set. • Click Check out button – one click does all items.

  4. Mr. X does a unit on the Holocaust every year. You want items to circulate normally most of the time. Make those items a temporary set. • Catalog • Parental • Uncheck Circulate as a set. • Items on shelves as normal. • Checkout • Collect items. • Modify set - check Circulate as set. • Check out set to teacher.

  5. Temporary set cont’d. • Checkin • When set is returned, check in set. • Modify set – Uncheck circ as set. • Items will circulate normally again. • Set contents can be updated at any time as items are added to your collection or weeded.

  6. Mrs. X does a unit on Ohio every year. You have identified books and DVDs she likes. The DVDs are popular and you want them returned sooner than the books. DVDs normally circ only 3 days. • Catalog • Non-parental • Circulate as a set • Assign a separate set barcode • Checkout • In checkout, bring up teacher. • Search / highlight set. • Click Check out button – one click does all items. • DVD loan period will be shorter than the books.

  7. Display Circulation Sets • Click Display Set wizard or use any Item Search helper. • Search for • 3 (all set IDs start with 3 due to barcode validation) • change index to Set ID.

  8. Display Circulation Sets (cont.)All your sets will display. When creating sets, name them carefully.

  9. Display Circulation Sets (cont.)Resize ‘Items in Set’ screen for pickup list!

  10. 1 3 2 Adding Circulation Sets • Search for your titles You don’t need to handle any items! • When you click OK on the search screen, the items will appear on your set screen. • Enter a description for your set.

  11. 1 2 Adding Circulation Sets (cont.) Set ID’s: Non-parental • Do not check the parental box. • The system will automatically assign a barcode number to the set in the 97000000X range, or you can scan in a dumb barcode.

  12. 1 2 3 Adding Circulation Sets (cont.) Set ID’s: Parental • Check the parental box. • The system will automatically select an item to be the parent ID. • If you want a different title to be the parent, highlight the title and click Make Parent.

  13. Adding Circulation Sets (cont.) Determine circulation status • Check Circulate as Set if this is a permanent set. • Uncheck Circulate as Set if this is a temporary set.

  14. Adding Circulation Sets (cont.) Create the set. • When you’re done creating the set, click Add Set. • WARNING! The clear button clears everything, not just a highlighted title!!

  15. Modify Circulation Set • Once a set is created, you need to use this wizard to: • add items • change description • change parental status • change circulation status • remove items

  16. Remove Circulation SetWizard removes whole sets, not individual items. • Search for your sets. • Highlight the one to remove from the list. • Click Remove This Set. • NOTE: This does not remove the items from the database.

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