NH Department of State - HAVA

1. NHC&TCA Conference October 17 – 19, 2012 William Gardner, Secretary of State David Scanlan, Deputy Secretary of State Anthony Stevens, Assistant Secretary of State Colleen McCormack-Lane, HAVA Office NH Department of State - HAVA

2. Accessible Voting System (AVS) • We have an AVS inventory form at the SOS table in the back of the room. • You can complete the inventory form as you set up the AVS for the election. • We are asking you to tape it or put it in a sleeve and affix it to the bin cover for future reference.

3. Accessible Voting System (AVS)

4. Inspections • Any polling place inspections conducted by the Office of the Attorney General will include a compliance check.

5. Inspections • Inspections will also include compliance with the polling place accessibility guidelines for parking, route of travel, entrances, signage and the accessible voting system.

6. AVS Telephone Lines • Let us know if your town/city ward is changing the location of your polling place • We will need to change the AVS phone line. • If your polling place has not changed since the State Primary Election , you are all set.

7. State House Reminders • Don’t Forget to: • Update ElectioNet with your Polling Place location(s) and hours • Envelopes • Forms – online - www.sos.nh.gov • Destroy old envelopes D & G • Order Supplies from the Main Office 271-3242

8. Polling Place & Maintain Clerk ElectionNet http://cfs.sos.nh.gov/app

9. Polling Place & Maintain Clerk ElectionNet http://cfs.sos.nh.gov/app

10. Polling Place & Maintain Clerk ElectionNet http://cfs.sos.nh.gov/app

11. Polling Place & Maintain Clerk ElectionNet http://cfs.sos.nh.gov/app

12. Polling Place & Maintain Clerk ElectionNet http://cfs.sos.nh.gov/app

13. Polling Place & Maintain Clerk ElectionNet http://cfs.sos.nh.gov/app

14. Polling Place & Maintain Clerk ElectionNet • .Clerks shall establish and maintain an official e-mail address • Clerks shall maintain up-to-date polling place locations for each election, including street addresses, and polling hours • Clerks keep such information in the statewide voter registration database. • SOS website assists all voters, not just registered voters • RSA 657:19-c (Effective 7/15/2011)

15. Reaching all clerks Duplicate emails for Deputy or “clerks” in office Sylvia has been contacting all email users

16. Maintain Clerk – Informationand Email Address

17. Maintain Clerk – Information Click on the “Update” Button to save your information

18. City/Town Data

19. ElectioNet – Adding a Polling Place • Activities • Polling Place • Add Polling Place

20. Polling Place - ElectionNet • Start & End times must be entered in the • State & Town Election Fields • Check the box “This box must be checked for your • polling place to appear on the Secretary of State’s website”

21. Polling Place - ElectionNet Click Save

22. Voter Registration Card

23. Voter Registration Card

24. ID for Voting Purposes Only

25. ElectioNet News • Absentee Ballot Labels • 10/2012 Voter Registration Form • Checklist will have a check box for the Challenged Voter Affidavit • Domicile Affidavit check box will record every time you check it • Qualifed Voter Affidavits – For Identity will be listed in the dropdown under “Other Information – Form of ID

26. Absentee Ballots • Do you enter all the absentee ballot requests into ElectioNet? • Is it in a timely manner? • Do you run your Absentee Ballot List daily to compare the list to how many requests you have in your folder? • Save it locally to your computer

27. UOCAVA

28. Uniformed Overseas Citizens Absentee Ballot Voting Act

29. F A C P

30. Federal Post Card Application

31. FPCA – Form

32. FPCA – Form Section 1

33. FPCA – Form • = I am a member of the Uniformed Services or Merchant Marine on active duty OR I am their spouse or dependent • AND I am a U.S. citizen otherwise granted military/overseas voting rights under State law (check the Voting Assistance Guide). (b) = I am a U.S. citizen residing outside the U.S., and I intend to return. (c) = I am a U.S. citizen residing outside the U.S., and I do not intend to return.

34. FPCA 1. Do I have a current FPCA (Federal Post Card Application)? 2. Did the voter check off a Classification in section 1 of the FPCA? (a.) I am a member of the Uniformed Services or Merchant marine on active duty or am their spouse or dependent. (Receives a full ballot) (b) I am a U.S. citizen residing outside the U.S. and I intend to return. (Receives a full ballot) (c) I am a U.S. citizen residing outside the U.S., and I do not intend to return. (Receives a Federal Ballot Only.)

35. FPCA 3. Did the voter choose a party? 4. Did the voter sign the form?  5. Date stamp the date received on the FPCA form.

36. FPCA 6. Is the voter already registered in ElectioNet? Inquiries / Voter Registration 7. If a new voter, enter them into ElectioNet and they will remain pending until the Supervisor’s next meeting. A ballot should be sent out even though they are in the pending status. The ballot can be rejected if they are not approved. RSA 657:19, RSA657:1 8. The UOCAVA designation can be entered in 2 places in ElectioNet

37. FPCA Activities / Voter Registration / Add/Change Voter /Other Information a. Check the UOCAVA box b. Check both boxes if Voter checked “Do Not Intend to Return” – UOCAVA & Overseas Citizen Federal Ballot Only c. Enter start date (date you received the form) d. End date pre-fills to 12/31/2012 or the last day of the current year.

38. Activities / Voter Registration / Add/Change VoterOther Information

39. FPCA Activities / Elections / Absentee Ballots • Select the voter • Check the UOCAVA Box • Enter Start Date (Date you received the FPCA) • End Date will pre-fill with 12/31/2012 • Check the “Overseas Citizen Federal Ballot Only” if the voter “Does NOT intend to Return” • Click on “Update Voter Status

41. FAQs • Remember to reference the FAQs for answers to street addressing for: • UOCAVA Voters (UOCAVA) • Federal Ballot Only Voters as (Overseas Citizen Federal Ballot Only) • Need to be identified on the Checklist (RSA 654:23)

42. UOCAVA Voters • Do you have a separate folder for your UOCAVA-FPCA voters? • Generate your UOCAVA List • Reports / Voters / UOCAVA • Check the list with your UOCAVA – FPCA folder • Do they match?

43. ElectioNet Reminders • Call or email the Help Desk when: • An ElectioNet User leaves the office • Your email address changes • Your last name has changed • Your town office has moved

44. Elections Continued

45. Election Procedure Manual 2012-2013 • Going to be mailed out next week to Clerks, Moderators, Supervisors and Selectmen • Currently appears on the SOS Website under, Election Officials • Contents: • New forms & Affidavits • Voter Registration Documentation Chart • 2012 law revisions

46. What goes in the Sealed Ballot Box? • Ballots Cast • Uncast Ballots • Absentee Ballots – Cast • Absentee Ballot Applications • Absentee Ballots Rejected & Challenged What is NOT in the Sealed Ballot Box? • Challenged Voter Affidavits • Qualified Voter Affidavits • Domicile Affidavits

47. Thank you