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Alternate Media Workflow Strategies for PDF

Alternate Media Workflow Strategies for PDF. Why PDF?. Portable document format (PDF) Reads the same on any computer Looks like the book Contains all the text Smaller than TIFFs Easy for publishers. Types of PDF Documents. Text-based Text can be selected Graphical

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Alternate Media Workflow Strategies for PDF

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  1. Alternate Media Workflow Strategies for PDF

  2. Why PDF? • Portable document format (PDF) • Reads the same on any computer • Looks like the book • Contains all the text • Smaller than TIFFs • Easy for publishers

  3. Types of PDF Documents • Text-based • Text can be selected • Graphical • Picture of text (i.e., a graphic) • Text cannot be selected • Use text-select tool to tell the difference

  4. PDFs and Publishers • Fairly easy for publishers • Usually even small publishers can create a PDF • Most accurate format • Will be complete • But watch out for teacher’s editions • Look for format choice on request forms

  5. Requesting through ATPC • Use the ATPC request form • www.atpc.net • In notes field at bottom, request PDF • If additional processing is required, send syllabus! • Please note: atpcnet.net is old URL; new URL is atpc.net

  6. Security Issues • PDF files can be locked in various ways • Some files can be read but no text extracted • Some files cannot be read • Sometimes OmniPage and/or FineReader can OCR locked files • Sometimes nothing can open the files

  7. Different Acrobats • Adobe Reader 8 • Free • Useful for students who need minimalaccessibility features • http://www.adobe.com/products/reader/ • Adobe Acrobat Professional 8 • www.uscollegebuy.com $39 • Useful for alt media specialists • Extract text, create accessible PDFs, enabled Adobe Reader features

  8. Access with Acrobat Reader • Reads aloud • But does not highlight or track • Enlarges text • Nice reflow feature • Changes text/background colors • Text highlighting, sticky notes, and comments • Access text-based PDFs

  9. Adobe Reader Reality Check • As good as Kurzweil? • NO • As good as PDF Aloud? • NO • Appropriate as only assistive technology? • NO • Nice as a free, widely available option? • YES

  10. Process with Acrobat Pro • Cropping • Enlargement for printing • Tiling • Combining • Some text extraction • Works with text-based PDF

  11. Processing Graphical PDFs • Must use OCR program • Use virtual printer with Kurzweil • Creates KESI files • Will not work with locked files • Use OmniPage or FineReader • Sometimes work with locked files • OP handles tighter security than FineReader does • Nothing works on “armadillo wrappers”

  12. OCR Programs • Treat the same as a TIFF • Load image file • Zone • Create templates

  13. PDF Strengths • Good format for large print • Cropping • Fit to page on large pages • Print sections on large pages (tiling) • Adobe Reader has some nice features forfree • Change colors • Reflow • Voicing • Easy for most publishers to create

  14. PDF Weaknesses • Not always fully accessible • Screen readers do not always like them • Reading order can be problematic • May be graphics • May have too much security

  15. Summary • Source files vs. end-user files • Source files = for you to create alt media from • End-user files = alt media formats • PDF • Consider PDFs as source files (files to process) that sometimes double as end-user files (for certain students with limited access issues)

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