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Project Management Considerations for US ITER TBM Meeting – August 2005

This document outlines essential project management considerations discussed during the US ITER TBM Meeting held on August 11, 2005. It emphasizes establishing a project management team, defining technical objectives, creating a Work Breakdown Structure (WBS), and assigning responsibilities. The WBS serves as a roadmap for organizing tasks, clarifying scopes, and establishing bases for cost estimates. The meeting also covered necessary management tools, the importance of configuration control, and an acquisition strategy to ensure rigorous project management from inception to execution.

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Project Management Considerations for US ITER TBM Meeting – August 2005

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  1. Project Management Considerations B. Nelson US ITER TBM Meeting INEL August 11, 2005

  2. Project Organization – getting started • Establish project management team • Define technical objectives- requirements, deliverables • Define Work Breakdown Structure • Define project organization • Assign responsibilities for WBS elements • Establish reporting relationships/org chart • Develop management tools and procedures, including configuration control, cost / scheduling system, CAD system, Web site, etc. • Develop conceptual design – (CAD models, dwgs, cost, etc) ITER TBM Meeting

  3. Work Breakdown Structure (WBS) provides roadmap for project management • Organizes all the tasks into outline form • Establishes the scope of each task, so • Responsibilities are clear • Bases for cost estimates are clear • Easily modified, expanded as more detail becomes available • Includes WBS dictionary that expands definition of each element ITER TBM Meeting

  4. WBS for US Contributions to ITER built around major procurement packages • WBS 1.0 (Level 1): Total approved US ITER scope • WBS 1.X (Level 2): 6 work groups, correlates with ITER WBS) • WBS 1.1 Tokamak (Magnets, Blanket/Shield) • WBS 1.2 Tokamak Ancillary Equipment and Cryostat • WBS 1.3 Tokamak Fluids (Vac Pumping and Fueling) • WBS 1.4 Power Supplies • WBS 1.5 Port Interfacing Systems (IC/EC H&CD, Diagnostics) • WBS 1.6 Project Support • WBS 1.7 Support to International team) • WBS 1.X.Y (Level 3): Major systems • WBS 1.X.Y.Z (Level 4): Major Procurement Packages (9) • WBS 1.X.Y.Z.W (Level 5): Standard elements • Administration • R&D • Engineering (design, Title III) • Fabrication/Procurement • Installation ITER TBM Meeting

  5. Possible WBS elements for ITER TBM Each element would include: • Administration • Engineering (Design and Title III) • R&D • Materials and subcontracts (procurements) • Fabrication and assembly • Installation Cost would include: • Labor hours, rates • M&S (Procurements) • Overhead • Escalation ITER TBM Meeting

  6. Technical Baseline must be under configuration control • General Requirements Document • System Requirements Documents • System Description Documents • Technical specifications • Procedures • Drawings ITER TBM Meeting

  7. Acquisition Strategy:(elements and example schedule for US ITER) Ref: C. Strawbridge, ITER mtg, Oct. 2004 ITER TBM Meeting

  8. Summary • Project planning and management must be in place from inception of project, must develop • Project scope and technical requirements • WBS and responsibilities • Resource loaded schedule • DOE requires rigorous management processes and documentation, projects phased with critical decisions CD-0,1,2,3,4 • Everything costs more and takes longer than planned ITER TBM Meeting

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