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Mariana Uhrlaub , NASEO Consultant Uhrlaub Consulting Group (301) 926-4718 MarianaU@aol

APPA FEDERAL STIMULUS APPLICATION AND FUNDING WORKSHOP. APPLYING AND RECEIVING FEDERAL GRANT FUNDING ENERGY EFFICIENCY & CONSERVATION BLOCK GRANT (EECBG) PROGRAM FOR FORMULA CITIES & COUNTIES. Mariana Uhrlaub , NASEO Consultant Uhrlaub Consulting Group (301) 926-4718 MarianaU@aol.com.

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Mariana Uhrlaub , NASEO Consultant Uhrlaub Consulting Group (301) 926-4718 MarianaU@aol

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  1. APPA FEDERAL STIMULUS APPLICATION AND FUNDING WORKSHOP APPLYING AND RECEIVING FEDERAL GRANT FUNDING ENERGY EFFICIENCY & CONSERVATION BLOCK GRANT (EECBG) PROGRAM FOR FORMULA CITIES & COUNTIES Mariana Uhrlaub, NASEO Consultant Uhrlaub Consulting Group (301) 926-4718 MarianaU@aol.com May 19, 2009

  2. EECBG Announcement Information • Title: Recovery Act – Energy Efficiency and Conservation Block Grants – Formula Grants • Announcement Number: DE-FOA-0000013 • Announcement Issued: March 26,2009 • Grant Applications Due: June 25, 2009 8:00 pm Eastern Time

  3. Purpose • To assist state, local, and tribal governments in implementing strategies to: • Reduce fossil fuel emissions • Reduce total energy use • Improve energy efficiency in the transportation, building, and other appropriate sectors, and • Accelerate deployment of market-ready distributed renewable energy technologies. • To spur substantial, sustainable, and measurable energy savings, job creation/retention, and economic stimulus effects.

  4. Appropriation • TOTAL: $3.2 billion • $2.8 billion as authorized in the Energy Independence and Security Act of 2007 • 28% to states (60% to local non-formula governments) • 68% to local governments (formula cities/counties) • 2% to Indian tribes • 2% in competitive grants • $400+ million in competitive grants among state, local (formula and non-formula), and tribal entities (competitive funding notice not yet announced by DOE) Today’s Focus

  5. Funding Breakdown • $3.2 billion total for fiscal year 2009 • DOE retains $59 million for technical assistance and training for grantees • $1.8 billion to local governments designed as formula-eligible cities and counties • $767 million for formula grants to states • 60% to non-formula local government entities • $55 million for formula grants to eligible Indian tribes • Additional $400+ million for competitive grants

  6. Eligible Activities for use of Funds • Development of an Energy Efficiency and Conservation Strategy and Technical Consultant Services to assist in the development of such a strategy • Residential and Commercial Building Energy Audits • Financial Incentive Programs for energy efficiency improvements • Grants to nonprofit organizations and governmental agencies for the purpose of performing Energy Efficiency Retrofits • Energy Efficiency and Conservation Programs for Buildings and Facilities • Development and Implementation of Transportation Programs to conserve energy • Building Codes and Inspections to promote building energy efficiency • Energy Distribution Technologies including distributed generation, combined heat and power, and district heating and cooling systems • Material Conservation Programs including source reduction, recycling, and recycled content procurement programs that lead to increases in energy efficiency • Reduction and Capture of Methane and Greenhouse Gases excluding carbon capture or sequestration from power plants • Energy efficient Traffic Signals and Street Lighting • On-Site Renewable Energy Technologies for Government Buildings • Any Other Appropriate Activity that meets the purpose of the program and is approved by DOE

  7. Period of Performance • Grants awards will have a 36 month period of performance • Funds must be obligated/committed within 18 months • All funds must be expended/spent within the 36 month grant period of performance • Leveraging of funds is strongly encouraged; no cost share required

  8. Limitations on Use of Grant Funds • Up to 10% or $75,000, whichever is greater, may be used for administrative expenses • Up to 20% or $250,000, whichever is greater, may be used for subgrants to assist in the implementation of the Energy Efficiency & Conservation Strategy (EECS) • Up to 20% or $250,000, whichever is greater, may be used for establishment of revolving loan funds

  9. Distribution of Funds • <$250k - 100% of funds obligated at time of award (EECS required within 120 days of award) • $250k - <$2 million – up to $250k* obligated at time of award for development of strategy and approved activities • Remaining funds obligated with approved EECS • EECS submitted with grant application, full funding amount obligated with grant approval • >$2 million - up to $250k* without EECS and approved activities • 50% with approved EECS • Balance of funds disbursed after demonstrated progress * Submitting grant application without EECS could cause significant delay in receipt of total grant funding amount

  10. Start Now! • DOE will award ~ $3.2 billion through 2,200 grants under the EECBG Program NEW DOE WEBSITE: www.eecbg.energy.gov Be Ahead of the Flood of Applications Less than 35% of eligible formula cities/counties are currently registered in FedConnect REGISTER TODAY!!!!!!!

  11. One-Time Actions Required • Obtain a DUNS number • http://www.dnb.com/US/duns_update/ • Register with the Central Contractor Registration (CCR) • http://www.ccr.gov/ • Register with FedConnect to submit grant application • www.fedconnect.net • DOE estimates at least 10 days to obtain registration in FedConnect • Must be registered to submit questions and read Q&As submitted by other interested parties

  12. Working within Two Different On-line Grant Systems • Grants.gov • Use only to download application package and preparation instructions • Fedconnect.net • Register to obtain copy of Funding Opportunity Announcement and any amendments • On FOA page, under “Response Team” click on “Join” and add your name • Submit questions and read Q&As submitted by other interested parties • Submit completed grant application package

  13. Obtain Grant Application Package • Download Application Package at http://www.grants.gov • Select “Apply for Grants” • Verify Your Version of Adobe is Compatible http://www.grants.gov/applicants/AdobeVersioningTestOnly.jsp • Select “Download Application Package” • Enter CFDA # 81.128 • Download and Save Application Package

  14. Naming Application Package • Complete Application Package Must be Saved with a Unique ID Code (UIC). For Units of Local Government: • 1 (State Code) -- 2 (Type of Local Government) -- 3 (Name of Local Government) • Example: OH-CITY-COLUMBUS.pdf • Example: OH-COUNTY-HAMILTON.pdf • *Example: OH-OTHER-MONTVILLE.pdf *use “Other” for boroughs, townships, villages

  15. Major Technical Components of Grant Application • Energy Efficiency & Conservation Strategy • Format in Attachment D • Project Activity Worksheet • Format in Attachment B1

  16. Energy Efficiency & Conservation Strategy • EECS Format in Attachment D of Funding Opportunity Announcement • Six Sections to EECS • Measureable goals and objectives of proposed project(s) in line with EECBG metrics (CO2 reduction, jobs created/retained, energy savings • Proposed implementation plan • Current energy reduction programs being undertaken • Sharing/dissemination of project results • Sustainability of project beyond funding period • Financial and accounting controls in place

  17. EECS (continued) • Starting point – City/County existing energy reduction policy, climate change action plan, etc. • Priority energy reduction/generation projects • Projects/programs must be EECBG eligible activities • Two Options for local governments receiving >$250,000 • Submit EECS with grant application and receive full funding immediately after grant approval (<$2 million) • Submit grant application only; receive $250k • EECS due no later than 120 days after date of award

  18. Project Activity Worksheet • EECBG Worksheet format contained in Attachment B1 of FOA • Brief description of each project activity • May propose multiple activities within same technology area on one project worksheet • Multiple technology areas, separate project worksheets • Identify: • Market sector(s) being served • Jobs to be created/retained • Energy savings/renewable energy generated • Emissions reduction (CO2) • Overall cost of project • Funds to be leveraged Cost and metrics transfer to EECS

  19. Other Grant Application Requirements • Application for Federal Assistance SF-424 • Complete this form first • Complete all yellow highlighted areas • Completed information on this form will transfer to other forms • Project/Performance Site Location • Enter primary work site(s) • Enter congressional district(s)

  20. Complete Application Package • SF-424A – Budget Information (Non-Construction Programs) • Total funding request broken out by object class category (personnel, travel, contractual, administrative costs, indirect) • All subawards costs go under contractual • Expected expenditures by quarter for 1st year; annually for future years

  21. Complete Application Package • Budget Justification File (Awards > $250,000) • Budget details • Salaries of key personnel • Identify subaward/consultant work and cost of each subaward • Detail travel costs, number of trips, number of travel days • Name of cognizant/oversight agency (if awarded previous Federal grants) • Name and telephone number of person responsible for indirect rates

  22. Complete Application Package • Subaward Budget File (Awards > $250,000) • Separate budget documentation and justification for proposed subawards if: • Estimated cost >25% of the total formula allocation • Or $1m, whichever is less • Assurances and Certification of Davis-Bacon Compliance • Certify name and contact information of agency authorized to receive EECBG funds • Certify that laborers and mechanics on EECBG funded projects receive not less than prevailing wage rate

  23. Complete Application Package • Financial Management Assessment • Format contained in Attachment B2 • Validation of applicant’s financial management system • Disclosure of Lobbying Activities – SF-LLL • Form is part of grant application package • Submit only if City/County retains a registered lobbyist; not sure? Check with City/County counsel

  24. Complete Application Package • National Environmental Policy Act Certification • Attachment B3 • Only required for certain activities: 4. Financial Incentive Programs 5. Energy Efficiency Retrofits 7D. Development and Implementation of Transportation Programs such as bike lanes, pathways, pedestrian walkways 11. Reduction and Capture of Methane and Greenhouse Gases 13. Renewable Energy Technologies on Government Buildings 14. Any Other Appropriate Activity submitted for DOE Approval

  25. Submit Completed Grant Application • Sign in to FedConnect • Open opportunity – DE-FOA-0000013 • Click “create” at bottom right • Under “Response Team” click on team member name • Complete the data entry pages and attach application as directed • Click Submit to Agency button • Print the confirmation page for your records

  26. FINAL THOUGHTS • Start Early! • Be Methodical! • Ask for Assistance When Needed! Mariana Uhrlaub Uhrlaub Consulting Group MarianaU@aol.com Grant Applications must be Submitted through FedConnect.net no later than June 25, 2009 at 8:00 pm Eastern Time

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