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Optimizing Financial Management Processes: Standardization and Consolidation Strategies

This document outlines the Financial Management Service's (FMS) initiatives to standardize, consolidate, and optimize budget and financial management processes. It includes the implementation of the Common Government-wide Accounting Classification (CGAC), strategies for transitioning to new agency identifiers, and enhancements in data exchange and reporting structures. The plan aims to establish a single source of budgetary and financial data, streamline data exchanges, and improve transparency and compliance across agencies. The document also discusses collaboration with OMB and FSIO for effective financial management and reporting.

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Optimizing Financial Management Processes: Standardization and Consolidation Strategies

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  1. Financial Management Service Standardizing, Consolidating, and Optimizing Budget & Financial Management Business Processes and Data Holden Hogue March 12, 2009

  2. How is FMS Standardizing, Consolidating, and Optimizing Budget & Financial Management Business Processes and Data? FMS is: • Implementing CGAC • Standardizing Financial Management and Budget business processes • Standardizing Data • Enterprise Data Architecture

  3. Implementing CGAC Converting to the Common Government-wide Accounting Classification (CGAC) Structure at FMS = • Converting Data from the 2 digit Department Regular codes to 3 digit Agency Identifier codes • Adding Bureau Codes that match with the OMB’s Bureau codes to align FMS reports with the Budget • Timeline for CGAC Conversion project = current to 2011+

  4. Implementing CGAC(cont.) First - FMS needs to inform agencies • Sent CFO letter and list of expenditure accounts informing of how codes will change - 6/30/08 • Received and incorporated comments • Will send CFO Letter and complete account crosswalk from current TAS to new CGAC TAS - 6/30/09 • Comments due 7/30/09

  5. Implementing CGAC(cont.) Second - FMS needs to Move Agencies to new Department Regular Codes • The following agencies will start to use their new 2 digit Agency Identifier and some Main accounts in support of moving to the new Common Government-wide Accounting Classification (CGAC) structure [www.fsio.gov] 3 digit agency identifier code: • Treasury Managed Trust Funds – April 13, 2009 • Legislative: January – March 2010 [possible new main accounts] • International Assistant Programs (IAP): January – March 2010 [possible new main accounts]

  6. Implementing CGAC(cont.) Third - FMS will start to transition • From collecting the current Treasury Account Symbols • To collecting the CGAC TAS for our transaction and reporting systems beginning in 2011 • This implementation plan, per each FMS application, is under development • FIRST – GTAS • Agency outreachhttps://www.fms.treas.gov/gtas

  7. Standardizing Financial Management and Budget Business Processes at FMS • Financial Management Lines of Business (FMLoB) • Working very closely with OMB and FSIO on: • Payment & Funds Management • Reimbursables (Buy/Sell) Management • Standardize an interagency agreement • Develop communication tool for processing reimbursable activity • Help in audit finding concerning elimination entries • Reporting

  8. Standardizing Financial Management and Budget Business Processes at FMS (cont.) • Budget Execution and Financial ManagementLine of Business (BEFMLoB) • Identified core budget execution process maps • https://max.omb.gov/community/x/EgAFAw • Utilized DOD BTA USSGL SFIS Transaction Library for government-wide use

  9. OMB Treasury Agencies BEFMLoB (cont.) Financial and Budgetary ReportingData Exchange Current Structure • Deficiencies: • No single source of data • Multiple data exchanges between multiple partners • Multiple schemas based on data being exchanged • Data not available electronically

  10. Treasury OMB Data Exchange Concept Model Agencies Financialand Budgetary Data ExchangeConcept Model: Data Exchange Proposed Structure BEFMLoB (cont.) • Benefits: • Provides a single source for budgetary and financial data • Reduces required number of exchanges • Standard data exchange schema • Makes data available electronically

  11. Enterprise Data Architecture (EDA) Activities Identifying Government-wide commonly used financial data elements across all major business lines (Collections, Payments, Reimbursements, etc.) Creating and Publishing XML Schemas - uniform and consistent means of exchanging Financial Data Standardizing Financial Data Elements - Financial Data Registry

  12. EDA Activities(cont.)Financial Data Registry Implemented The FMS Registry in 2008: Provides an Inventory of Standard Shared Financial Data Documents Data Standards for: Name, Format, Length, Business Definition, Business Owner, etc. Documents Business and Data Integrity Rules www.fms.treas.gov/eda

  13. EDA Activities (cont.)Financial Data Registry(cont.) • XML Schemas • Adding additional data elements and data models to the registry as additional business lines are evaluated • Publishing interface schemas EDA web site with supporting artifacts

  14. FMS Contacts • Holden Hogue – Budget holden.hogue@fms.treas.gov, 202-874-6257 • Robin Gilliam – CGAC, FMLoB Standardization robin.gilliam@fms.treas.gov, 202-874-9133 • Ed Coia – Enterprise Data Architecture, XML Schema ed.coia@fms.treas.gov, 202-874-7039

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