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WORKPACKAGE 5

WORKPACKAGE 5. Project Management. Coordinator: Prof. Daniele Bassi – Università degli Studi di Milano. Objectives

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WORKPACKAGE 5

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  1. WORKPACKAGE5 Project Management

  2. Coordinator: Prof. Daniele Bassi – UniversitàdegliStudi di Milano Objectives This WP is devoted to the coordination and monitoring of the overall operation and progress of the project, to ensure that all planned activities are properly carried out. It includes strategic steering, project monitoring, consortium coordination as well as the management of project data • Specificobjectives • ensure and perform the project management dealing with legal, financial and administrative issues • ensure and perform the technical coordination of the project • monitor the progress towards the overall objectives of the project in the defined time-scale • ensure timely and adequate reporting to the PRIMA • ensure effective internal communication; oversee dissemination and exploitation activities, IPR and data management • ensure that any intellectual property developed in the project will be identified and protected

  3. WP5 – Tasks overview • Task 5.1 Daily management – technical work coordination • Task 5.2 Strategic and Scientific management • Task 5.3 Knowledge and administrative management • Task 5.4 Internal and External comunication

  4. Management structure Advisory Bodies PRIMA Coordinator • Advisory board (AB) • Dissemination and Exploitation Committee (DEC) • Decision Making Bodies • General Assembly (GA) • Executive Bodies • Executive Committee (ExC) • Data Management Committee (DMC) Workpackages

  5. Coordinator: Prof. Daniele Bassi – UniversitàdegliStudi di Milano • Role and activities • Chairing ExC and GA • Work plan maintenance, monitoring project progress, results, problems and consequences for future research • Coordinate the definition of the Consortium Agreement • Writing periodic reports (mid-term report at month 18 and final report) on progress of the project and submitting all required progress reports and deliverables • Communicating all information in connection with the Project to the PRIMA-IS • Compile and submit the common reports/deliverables of the overall project to the PRIMA-IS secretariat

  6. General Assembly (GA) GA is the decision-making body of the project and composed of one representative per partner and responsible for the strategic and political orientation of the Project • GA role and activities • Deciding on the overall direction, strategy, and progress of the project • Safeguarding a coherent execution of the work plan according to the defined deliverables and milestones • deciding on major work plan modifications or project strategy changes (whenever necessary) GA composition

  7. Executive Committee (ExC) The ExC is the decision-implementing and executive body of the project, composed by leaders and co-leaders of each WP and chaired by the Coordinator. • ExC role and activities • operational management of all the activities of the project • prepare the decisions to be taken by the GA and ensure their implementation • integrate the recommendations from from the Exploitation and Dissemination Committee (DEC) and survey ethical and gender issues. ExC composition

  8. Dissemination and Explotation Committee (DEC) DEC is will report to the ExC and is responsible for further developing the dissemination and exploitation strategies. DEC will be led by WP4 leader and composed by partners internal divisions • DEC role and activities • propose to the ExC the updating of the background • Assist in identifying knowledge to be subjected of protection, use or dissemination • Submit on demand a proposal to the ExC and to the concerned partners on the allocation of co-ownership • establish a set of summarizing the rules for the handling of results before publications, report and deliverables under review and the technology transfer procedure following the Open Access Guidelines of H2020 DEC composition To be defined

  9. Data Management Committee (DMC) The DMC will form a consulting group for overseeing the design and implementation of the data management system to meet the requirements for data exchanges within and between WPs. DMC have the same composition of DEC. • DMC will define the Data Management Plan (DMP) requested by the PRIMA: DMP will provide an analysis of the main elements of the data management policy that will be used by the DMC with regards to all the datasets generated by the project, following the OpenAire Guidelines (https://www.openaire.eu/guides/) • New versions of the DMP will be created whenever important changes to the project could occur due to inclusion of new datasets, changes in consortium policies or external factors. • DMC will established at the beginning of the project (Deliverable 5.4 at month 6) and will provide all partners with practical guidelines for the management of the project. This document will be an easy to use synthesis of all activities plan and management procedures. The management plan will be prepared by Executive Committee under the supervision of the Coordinator. It will be updated at least once a year. N.B. the composition of DMC will coincide with ExC

  10. Advisory Board (AB) The FREECLIMB Advisory Board is a non-binding counselling body providing advice and guidance for the development of the project to ensure high quality and excellence. Two well-known scientists have been selected: • AB role and activities • Provide advice, quality assurance and shape the research agenda of the project • Guarantee an effective bidirectional communication and share information on civil society's view and those of the organizations active in the production and processing, marketing and consumption • Involve FREECLIMB in advocating for MB agriculture, in the monitoring of international policy making processes, compiling evidence and undertaking action with to convince high-level decision-makers to foster and scale-up MB agriculture • Assist to disseminate the results generated by the research effort and guarantee networking and collaboration with other complementary projects • Members of the AB will be involved 2 day/year for GA meetings and for providing the Consortium with feedback, producing an executive reports on some strategic deliverables

  11. Decision making process • Decision-making will be described in detail in the Consortium Agreement • Rules summary: • Each management body will have dedicated decision-making procedures in order to maximise the coherence and fluidity of the workload • Decisions will be made by a majority of 2/3 of the votes, where each member of a consortium body has one vote • Decisions about the work in progress will be made by simple majority • Decisions of the GA and ExC will be normally taken by consensus • In case of problems related to a specific activity (WP), the ExC will first discuss the issue with the partners involved in that WPIf consensus cannot be reached among them or by ExC, the decision will be escalated to the level of GA (2/3 of majority or by the final vote of the Coordinator. • In case, the Coordinator may seek external advice followed by a review of the situation, after which a collective decision in should be reached to implement a final remedy for the issues involved.

  12. Consortium Agreement (CA) and Grant Agreement (GA) Points to be addressed in the Consortium Agreement Grant Agreement

  13. Project Meetings Schedule

  14. Deliverables provided within the 1st year of the project N.B. technical and scientific templates for reports will be made available by PRIMA assoonaspossible D5.1 Consortium agreement (M0) D5.2 Establishment of Advisory and Executive Bodies (M0) D5.5 Intermediate short activities report (M6) D5.4 Data Management Plan (DMP) (M6) D4.4 Comunication and Exploitation Plan (DEC) (M4) D5.3 Kick-Off Meeting report (M4) D4.1 Database structure design (M12) D4.2 Input files/templates, Input files Checker(M12) D5.6 First year full activity report (M12)

  15. Milestone provided within the 1st year of the project N.B. technical and scientific templates for reports will be made available by PRIMA assoonaspossible M5.2 Project management plan, tools and guidelines (M1) M3.2 Multi-site progenyevaluationprotocol (M6) M5.1 Consortium Agreement (M6) M2.1 High quality DNA samples for WP2 genetic materials ready for genotyping (M12) M1.3 Transcriptomic, proteomic and metabolomic profiling data for model fruit species (M12) M1.1 Preliminary list of accessions combining resistance/tolerance to biotic and abiotic stresses (M12) M3.3 Identification of MB site to establish reference collections (M12) M2.2 Prototypes of prediction models in GxE and GxExM contexts (M12) M4.2 First set of dissemination and communication materials delivery (M12)

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