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Swiss Contribution to Baltic Infrastructure Projects: Best Practices and Reporting

This document outlines the Swiss Contribution towards infrastructure projects in the Baltic States, focusing on procurement procedures, reporting, and communication strategies. It highlights the specific objectives aimed at reducing disparities, promoting economic growth, and enhancing employment and social security. Key principles include transparency, fair treatment of tenderers, and cost-effective resource use. The text also discusses the evaluation process and the importance of adherence to local laws in procurement, offering insights into lessons learned and best practices for future tenders.

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Swiss Contribution to Baltic Infrastructure Projects: Best Practices and Reporting

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  1. Swiss Enlargement Contribution Baltic Retreat 2012 19 September 2012

  2. Procurements for infrastructure projects • Reporting/Communication: Specific objectives of the Swiss Contribution • Reporting on irregularities

  3. TenderingProcedure EnlargementContribution Accordingto Annex 2, chapter 3.3 Procedure according to local law minimum 20 days Preparation of Offers Evaluation Negotiations ~ 40 d t Finalised Tender Documents Approval of Tender Documents Advertisment Submission of Offers Opening of Offers Finalised Report Evaluation Approval of Report Evalutaion Award Signing of Contract Non- Objection within 20 days, Switzerlandmay demand English Translation Swiss Contribution Office Informs Switzerland immediately -> publication on SECO website Possibly SCO present, if public Switzerland receives English translationfor information nolaterthan 30 d after theaward Switzerlandcan demand a copyfor information, submissionnolater than 20 d after SigningofContract Role Switzerland

  4. Lessonslearnedandbestpracticesregardingtenderdocuments • Assessment capacity: Important to receive up-to-date procurement plans to plan capacity from backstopping experts (because of tight deadlines). • Four principles : 1) transparency; 2) equal and fair treatment of all tenderers; 3) strengthening of competition; 4) cost effective use of public resources. • Price only bid evaluation: General policy – we do not accept price only principle. EU based procurement laws always contain the possibility to award the contract to the most-economic offer. Procurement is about a professional use of the allocated tax payers/public resource for which we are accountable.

  5. Lessonslearnedandbestpracticesregardingpublication in SwitzerlandForm for all tenders above 500’000 (PA art. 5) at least 5 days before publication

  6. Procurements for infrastructure projects Remarks? Questions?

  7. 7 SpecificObjectives – Reducedto 5 SpecificObjectives Overall Objectives Reduction of disparities Outcomes/impacts assumptions Enhanced employment Preserved environment Promoted economic growth Enhanced social security Encouragedinstitutionalreforms Enhanced security and safety Reducedmigration stress Specific Objectives Assumption Project Objectives Project x Project x Project z

  8. 5 SpecificObjectives Overall Objectives Reduction of disparities Outcomes/impacts assumptions Promoted economic growth and enhanced employment conditions Preservedenvironment Reinforced civil society Enhanced socialsecurity Enhanced securityandsafety Specific Objectives Assumption • “Promoted economic growth” and “Enhanced employment” combined • “Encouragedinstitutionalreforms”and”Reducedmigrationstress”areonlyindirectobjectives • ”Reinforced civil society”as a newobjective Project Objectives Project x Project x Project z

  9. Specificobjectivesofprojects in the Baltic States

  10. Specificobjectivesofprojects in the Baltic States

  11. Standard Indicators for Cluster Projects

  12. Standard Indicators for Cluster Projects

  13. Standard Indicatorsfor Cluster Projects

  14. Standard Indicators for Cluster Projects

  15. Irregularities Latviahasalreadysubmittedthreeirregularityreports • First Latvianexperienceswithformatofthereportandprocedure. • Whatkindofirregularitieshaveoccurred so far? • Questions? Lessonslearnt?

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