Eric Brey Quintin Wright Katy Yurk

2. Limited Resource InstitutionsAPP and Academic CertificationBest Practices NCAA Regional Rules Seminar2014 Eric Brey Quintin Wright Katy Yurk

3. Objectives • Academic requirements over the academic year. • Best practices in the certification of academic eligibility. • Best practices for the NCAA Division I Academic Performance Program (APP).

4. Objectives • Task. • Team. • Timeline. • Takeaways.

5. Academic Requirements Over the Academic Year

18. APP and Certification Leadership

19. Academic Process Ownership

20. Certifying Eligibility for Competition

21. Certification Thought Process • Task. • Team. • Timeline. • Takeaways.

22. What is the Task at Hand? • Accurate and timely certification of eligibility for practice and competition for initial and continuing SAs.

23. How Do You Complete the Task? • Collaboration! You are not alone! • Team development and education. • What process is used to determine progress toward degree? • Who is the final certification official?

24. Who is on Your Team? • Team Effort! • Academic department or student service liaisons. • Athletic academic support input. • How is the registrar involved? • Does admission need to be involved?

25. TEAM U. NCAA Staff

26. TEAM Certification NCAA Staff

27. What is the Timeline? What has to be done? • Collect transcripts. • Review transcripts against certification reports. • Secure any course substitutions per institutional policy. • Evaluate transfer credits. • Confirm degree progress with college or department.

28. What Are the Takeaways? • Establish relationships with members of team. • Develop consistent process/checklist. • Maintain documentation for each term.

29. APPData Collection

30. APP Data Collection • Graduation Success Rate. • Academic Progress Rate.

31. GSR • Who is on the team? • When is it due? • June 1. • What is involved? • Defining freshman cohort. • Confirming graduation. • Confirm departing SAs that did not graduate left eligible (can be removed from the cohort).

32. TEAM APR NCAA Staff Institutional Research

33. APR • When is it due? • Six weeks after the start of classes with APR data. • What is involved? • Roll over data from one year to the next. • Add new transfers and freshmen. • Collect transcripts for all members of the cohort. • Reference certification reports. • Don’t forget medicals and exhausted eligibility SAs.

34. APR • Points awarded for eligibility/graduation and retention. • Totaled over most recent four years (cohort). • Used in analysis for eligibility for postseason competition, APP penalties and public recognition of top academically performing teams.

35. APR Calculations

36. APR APR Calculation: • Two available points each academic term. • Eligibility point = SA meets academic eligibility standards as of the end of the academic term. • Retention point = SA is enrolled full time as of the fifth week of classes of the next term. Number of points earned Number of points possible x 1000 = APR

37. Access to Postseason Competition

38. Access to Postseason Competition The NCAA Division I Board of Directors established a 930 multiyear APR benchmark for access to postseason competition: • Postseason includes all events conducted after last regular season contest or end of conference tournament (e.g., bowl games, NIT, WNIT, etc.). • Conferences determine ability to compete in conference tournaments. • Applies to individual competitors on teams not meeting standards. • Waiver opportunities available.

39. Postseason Benchmarks • For postseason competition in 2015-16 and beyond: • Need a multiyear APR of at least 930 OR, if subject to postseason restriction a second time, have a two-year average APR of 950 or higher in the two most recent years. Additional filters available based on resources (e.g., bottom 15% as defined by NCAA Division I Committee on Academic Performance). *Handout available at back of the room.

40. APP Penalties

41. 930 Benchmark Institutions must have a multiyear APR of 930 to avoid penalties. APP penalties are separate from eligibility for postseason competition.

42. Level One Level One: • Reduction by four hours/one day of practice per week in season. • Results in 16 hours per week rather than 20 hours and five days per week rather than six days. • Must be replaced by academic activities.

43. Level Two Level Two: • Reduction by four hours/one day of practice per week out of season. • Results in four hours per week rather than eight hours and five days per week rather than six days. • Must be replaced by academic activities. • Cancellation of nonchampionship season or spring football. • For sports without nonchampionship season, 10% reduction in contests and length of season. • And Level-One Penalty.

44. Level Three - Menu of Penalties • Level-Three Penalties include: • Level-One and Level-Two Penalties. • Menu options may include: • Financial aid penalties (any amount, any type). • Practice penalties (reduction of four hours/week and up). • Contest reductions (10% up to full season). • Restricted and corresponding membership. • Coach-specific penalties, including game restrictions, recruiting restrictions. • Restricted access to practice for incoming student-athletes that fall below predetermined academic standards. • Multiyear postseason competition ban.

45. APP Penalty and Postseason Waivers

46. APP Penalty Waiver Directive Guiding Principles: • Based on team's academic performance. • Review of historical-penalty factors. • Reasonable expectation to improve to 930 within a reasonable period of time. • APR Improvement Plan.

47. Postseason Ineligibility Waiver Directive • The first-time team is ineligible for postseason competition, relief provided only for extraordinary mitigation. • Subsequent requests based on less stringent standard.

48. APR Improvement Plans

49. APR Improvement Plans APR Improvement Plans are meant to encourage immediate improvements in SA academic performance: • Monitoring and analyzing each team's academic, retention and graduation performance. • Identifying critical issues impacting a team’s academic performance. • Developing initiatives to address the team's critical issues.

50. APR Improvement Plan Requirements • Required for all teams under 930 multiyear APR. • Must include element that assesses and evaluates team's academic admissions profiles and academic outcomes. • Data analysis of team’s APR performance. • Broad-based campus participation. • Reviewed and approved by institution’s president or chancellor. • Submitted via online database.