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Navigating the Bidding Process: Successful Strategies for MnDOT Contractors

This guide from the Office of Civil Rights at MnDOT outlines key strategies for subcontractors to successfully bid on projects. Deputy Director Alex Tittle emphasizes the importance of persistence, bonding capacity, and establishing strong relationships with prime contractors. It covers critical do's and don’ts, including managing change orders, understanding responsibilities, and effective communication with inspectors. Building and maintaining positive relationships within the construction industry is vital for overcoming challenges and achieving success in bids.

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Navigating the Bidding Process: Successful Strategies for MnDOT Contractors

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  1. Office of Civil Rights

  2. FTA Opening “DOORS” ProgramDeveloping Opportunities, Outreach, and Resources for SuccessAugust 28, 2012Alex Tittle, Deputy Director, MnDOT Office of Civil Rights

  3. Winning a Bid at MnDOT • Persistent in bidding • It will not be a successful bid “every time” • Having the bonding capacity • Some Primes require DBE’s to have bonding • Know who you’re working with (relationships!) • If you have a good history, the prime may allow you to work, and only charge a small % fee of the work

  4. Winning a Bid at MnDOT • Knowing your responsibilities as a Subcontractor • Interpretation of Specs and Plans • Negotiate w/Primes on “retainages” and “payments”

  5. Do’s • Maintain a Log of ALL “Change Orders” • Have your foreman/superintendant in the field w/blank change orders • Communication • Cost Effective Means (i.e. schedule of scope) stuff adds up when you must return, if something was miscommo • MnDOT Engineers/Inspectors are the ones who approve payment (i.e. prime submits 80% complete, when the inspector sites 60%-you’ll only get paid from what the inspector sites).

  6. Don’ts • Don’t bid a scope that you cannot complete (no experience/background) • Underestimate your bid (damage to relationship) • Conduct additional work without change order (good deeds are never rewarded) • Deviate from the specs (get you in trouble w/inspector)

  7. RELATIONSHIPS!!!! • Do you know the bidding Prime Contractors? • Do the bidding Prime’s know you? • Ask the prime, “how did the successful sub bid?” • Every prime contractor does business different • Develop and MAINTAIN relationships with the • Owners • Estimators • Project Managers/Engineers

  8. Winning the Bid • Historic Challenges are overcome by positive relationships • Knowing your limitations as a sub make it easier to market your business

  9. Contact Us • MnDOT, Office of Civil Rights • Deputy Director, Alex Tittle • (651) 366-3333 • Alex.Tittle@state.mn.us

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