Supplemental Educational Services: Destination Excellence

1. Supplemental Educational Services: Destination Excellence Office of Federal Programs/Title I Tasha Franklin Johnson, Ph.D, Director August 17, 2011

2. Objectives • By the end the of session participants will have: • The nuts and bolts of Supplemental Educational Services (SES) • The process and guidelines of SES implementation in City Schools • The timeline of SES implementation in City Schools

3. Do you know the Lingo? • Please open the envelope in the center of your table and with group members align the “Key Terms” with the appropriate definitions: • Supplemental Educational Services • Student Work Plans • ESEA 1116 (e) • Adequate Yearly Progress • Differentiated Accountability Status • When your group has completed the Lingo Activity, introduce yourself to your neighbor and tell one interesting fact about your school.

4. The Road Less TravelledTwo roads diverged in yellow wood,And sorry I could travel both And be one traveller, long I stoodAnd looked down one as far as I could… • Currently, which Road are you traveling on your SES implementation journey? • As you select your road think about: • Your students and parents • School partnerships and other extend learning opportunities • MSDE/Title I requirements • Number of Providers

5. District Profile • Based on the FY’11 allocation, Title I could fund the full Per Pupil Allocation for 4342 students. • We received 8420 applications for SES in 2010-11. • Of those applications, 7640 were eligible to receive service (free lunch).       • Of Eligible students 5769, were assigned to provider. • Of 2552 students placed on the original Waitlist, 672 students were moved from the Waitlist and received services.  

6. SES at a Glance • ESEA/NCLB provides tutoring services for eligible students attending Title I schools starting year 2 of school improvement Section 1116(e)(12)(C) . • The goal of SES is to increase eligible students’ academic achievement in a subject or subjects that the State includes in its ESEA assessments. SES must include reading/language arts, mathematics, and/or science. • State Educational Agencies are required to approve and identify entities, both public and private to provide services.

7. A Moment to Reflect • If I could change something about SES…. • I want to know more about….

8. Things You Can Do For A Successful Year • Identify available space in the building for SES • Designate days for the tutoring. • Establish Rules of Conduct For Vendors where it does not conflict with the Educational Industry Association Code of Ethics • Invite Providers to Back to School Night or Host an Enrollment Fair

9. Things You Should Do • Create a forum to support parents in making an informed decision • Standardize recruitment procedures (one-size fits all) • Establish set times for vendors to visit • Assign an administrator to oversee the SES program • Provide access to IEP/504 Plans to assigned providers • Have ONE person keep track of all SES applications • Identify an SES Attendance Monitor • Support visits by MSDE and the LEA SES monitors • Meet with vendors to review your school profile

10. You cannot…. • Maintain a Conflict of Interest • Select certain vendors for the school • Exclude certain vendors • Tell parents which vendor to select • Assign students to vendors or programs • Make a preference of space for selected vendors • Recruit students for preferred vendors • Send letters from the school that highlight certain vendors or exclude others

11. Key Title I Support for Implementing SES • SES Monitors • SES Attendance Monitor Think About If I could train the attendance monitor to better support my school’s educational reform initiative by way of their role in SES, on what would I focus?

12. Student Work Plan • Student Learning Plans are a requirement of ESEA • It is required that a statement of specific achievement goals for the student, how the student’s progress will be measured and a timetable for improving achievement…ESEA Section 1116(e)(3)(A). • Components of Student Work Plans • Service Design • Assessment Data • Academic Goals aligned with State Curriculum • Strategies • Accommodations if applicable

13. The Work Plan Process • All student work plans must be approved by the Title I Office initially. • Providers may elect to utilize their company work plan template. • Approved Work plans include: • Signatures (Title I, Parent, School Representative, and Provider) • 3 Diligent Attempts for Parent Signature • Approved Student Work Plans with signatures are required for payment.

14. Principal Support for Space Allocation • Complete the School Space Profile. • Title I provides the lottery outcome and Principals assign space based on the official Provider reservation from Title I. • Principal cannot change the rank order. • Title I can be the arbiter of space when issues cannot be resolved at the school level. • Title I is the sole broker of space trades by Providers.

15. What’s your Perspective? • The Index Card provided to you will identify the character in the Role-play that you complete Let’s Get Focused chart • “Let’s Get Focused” • Yellow Lens- Pure Facts • Red Lens- Error or Mistakes • Green Lens- What should have been done • Purple Lens- Aha Moments

16. What Would You Do…. • SES Scenario • Principal Johnson, of Robert Franklin Elementary has submitted her SES School Profile to the Title I Office. She has identified 6 rooms for SES in her school. In addition to SES, Principal Johnson’s other extending learning opportunities include: • Baltimore Child First Authority (Mondays-Fridays) • Arts Every Day (Tuesdays and Thursdays) • Chapel Baptist Bible Study/Prayer Service (Wednesdays) • Based on the Enrollment List and Space ranking provided to Principal Johnson, please create an after school schedule including times and locations.

17. SES Timeline *denotes targeted date

18. Application Process • SES Booklets will be available to schools the week of September 12 . • Applications can be returned to Title I: • From Fairs • Schools • Parents • Monitor City Inside and emails from Title I for updates on the process.

19. Key Points to Remember Logistics: • Criminal Background Checks are required for all SES staff. • Title I will disseminate Monthly SES Enrollment list • Student Work Plans • Individualized Academic Goals • School Representative signature required Program Implementation • 2 Progress Reports must be sent to parents • IEP/504 accommodations are required. • Title I Office must be notified any time SES programs are cancelled. • Only MSDE or Title I may stop services of a provider. • Participation in MSDE SES End-of-Year survey is an opportunity to voice satisfaction or dissatisfaction with specific vendors

20. What’s on your Mind • 4 Ideas I remembered from today session… • 3 Connections that I made to my work… • 1 Question is still rolling around in my head….