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Business Application Services Project Review

Business Application Services Project Review. July 27, 2011 Next BASPR August 31, 2011. Agenda. Performance Metrics Project/Enhancement Service Level Dashboard Operations Service Level Dashboard Completed Projects Resource Utilization Business Services Change Requests

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Business Application Services Project Review

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  1. Business Application Services Project Review July 27, 2011 Next BASPR August 31, 2011

  2. Agenda Performance Metrics Project/Enhancement Service Level Dashboard Operations Service Level Dashboard Completed Projects Resource Utilization Business Services Change Requests Business Services Enhancement Service Requests SQL Requests/Problem Management Summary Portfolio Budget Status Priority Execution Delivery Schedule Projects in Movement Program Status HCM Financials Scorecard Executive Issues

  3. Project/Enhancement Service Level Dashboard

  4. Operations Service Level Dashboard

  5. Schedule Budget Qtr OpenBooks PIII Treasury GL Asset Management Rollout – Tax Data.gov Dept Mines GPC AR/BI Broadband GPC AR/BI Technical Backfill FY 11 Water Resource Brd – GPC/AR/BI ELM Rollout Phase II Shared Business Services – Completed Projects 1 1 1 2 2 2 2 2 3

  6. Projects Completed Since Last Project Review Water Resources Board – GPC/AR/BI Technical Backfill FY 11 Schedule Budget

  7. Business Application ServicesFunctional & Technical Resource Utilization

  8. Business Application ServicesFunctional Resource Utilization

  9. Business Application ServicesTechnical Resource Utilization

  10. 2011 Business Application Services Change Requests On Time

  11. 2011 Business Application Services Enhancement Service Requests

  12. Problem Management SQL Requests

  13. SQL Problem Management Summary

  14. Portfolio Priority

  15. Portfolio Priority

  16. Projects in Execution Delivery Schedule

  17. Program Status HCM

  18. CORE-1080 Higher Ed Payroll Key Activities Key Overall Issues

  19. CORE – 2637 ELM Rollout Key Activities Key Overall Issues

  20. Program Status Financials Phase II Modules

  21. CORE-2603 Financials Analytics Key Activities Key Overall Issues

  22. CORE-2675 Data Staging Environment Key Activities Key Overall Issues

  23. CORE-2882 Grants Provisioning - OCAST Key Activities Key Overall Issues

  24. CORE – 2599 GPC AR/BI ODOT Key Activities Key Overall Issues

  25. ODOT – Key Deliverables

  26. Business Application Services Program Status

  27. Issues Issue Status 1) DCS wants to move forward with the Sciquest project. There are still several outstanding issues that need to be resolved on this project. 1) What analytics solution will we utilize. 2) What is the system of record for requisitions 3) Integration 4) Project scope and return on investment. Cherryroad will be on-site the third week of August to give us detailed insight on how Sciquest was integrated at Georgia. Oracle will populate the procurement analytics module with our data so that DCS can determine how this will meet their requirements. OSF, ISD, and DCS will work with Cherryroad and Sciquest to obtain a +-50% plan and return on investment analysis for this project.      2) We are in the process of determining how to configure the Peoplesoft system to support the ISD consolidation efforts. Several meetings have been held with Brenda and her staff to discuss accounting requirements the ISD consolidation. A plan will be presented, reviewed and accepted with ISD.    3) The equivalent of 1 consultant (153 hours) has been spent addressing ODOT reconciliation issues.  OESC has issues and there are concerns with other agencies. A meeting with CORE, DCAR , and GPC agencies in production will be arranged to determine causes and formulate corrective actions going forward.

  28. Settlement Manager Spend Director Requisition Workflow Order Manager Transmit PO Create PO Create Req. Approve Req. Login Shop Settle Contract Compliance & Tracking E-Sourcing (Sourcing Director) Accept E-Invoice: cXML EDI Portal Hosted Catalogs Send Via: cXML EDI Email Fax Portal Punchout Catalogs Approve & Match Imported from ERP Return Cart SciQuest Stockroom Items Custom Forms Enter Receipt Non Catalog (Match) & Pay Invoice Workflow Approvals Punch Out to Spend Director Create PO Create & Validate Requisition Log In PSFT ePro Encumber Funds System of Record (Int. Opt.): Suppliers, Chart of Accounts, Ship To, Commodity

  29. Settlement Manager Spend Director Requisition Manager Order Manager Transmit PO Create PO Create Req. Approve Req. Login Shop Settle Contract Compliance & Tracking E-Sourcing (Sourcing Director) Hosted Catalogs Financial Approvals Auto Send Via: cXML EDI Email Fax Portal Accept E-Invoice: cXML EDI Portal Punchout Catalogs Approve & Match Log In Create Req. EH&S Approvals SciQuest Stockroom Items Enhanced Manual Custom Approvals Custom Forms Enter Receipt Non Catalog Auth. Interface / (LDAP or Similar) Validate & Budget Check Create PO (Match) & Pay Invoice PSFT Finance System Encumber Funds Outbound Syncs: Suppliers, Chart of Accounts, Ship To, Commodity

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