Presentation Transcript

1. Understanding the WebTMA Custodial Module Adam Peterson Adam Deatherage TMA Systems
2. What is the Custodial Module? The Custodial Module is an integrated custodial management system that works in tandem with WebTMA. It will allow your organization to capture custodial operational costs, create custodial routes and schedules, and create inspections based on those custodial routes.
3. What does the Custodial Module do? Create labor estimates Capture and track estimated custodial costs Manage organizational custodial standards Create custodial routes/schedules Load-balance custodial schedules for scheduling Create custodial inspections Perform custodial inspections with mobileTMA Go or WebTMA GO applications for iPad
4. What Setup is Required? Area records need to be set up for custodial use Technician records need to be set up for custodial use The following must be created: custodial shifts custodial tasks custodial trades custodial audit items (cleanable surfaces) custodial programs/templates
5. Methodology: APPA Levels of Cleanliness APPA has 5 standard Levels of Cleanliness. The desired or appropriate level of cleanliness differs by organization. You can select the one that is right for your organizational needs. The APPA Levels of Cleanliness range from 1-5. APPA Level 1 is the cleanest, Level 5 is least clean.
6. Methodology:APPA Levels of Cleanliness Orderly Spotlessness Ordinary Tidiness Casual Inattention Moderate Dinginess Unkempt Neglect
7. Methodology:Am I Limited to APPA Requirements? The Custodial Module does not limit your custodial manager to using APPA standards. You can create your own matrix based on your facility's experience. You can use ISSA cleaning tasks, APPA tasks, or your own custom tasks.
8. Using the Custodial Module: Routine Assignments Create routes with rooms assigned Assign routes to specific shifts Assign routes to an individual or a team View total CSF and WAM for each assigned room
9. Using the Custodial Module:Routine Assignment Scheduler Schedule existing Routine Assignments Re-assign routes based on fluctuating work schedules Schedule by Supervisor and Shift
10. Using the Custodial Module: Custodial Inspections Perform Inspections based on Routine Assignments Perform inspections “On the Fly” with mobileTMA GO and WebTMA GO Report on inspection scores and results
11. Using the Custodial Module: Custodial Inspection Browse Browse and search through current and past inspections Filter by Inspector, Supervisor, and Custodian Filter by Area Type or Cleanliness Level Export queries to Microsoft Excel
12. Using the Custodial Module: Project Assignments The Project Assignment window is used to assign less frequent project tasks to a custodian or crew, whereas a custodial routine assignment is for regular daily cleaning. You can convert custodial projects into work orders if desired.
13. Using the Custodial Module: Labor Estimates You can use the Labor Estimates window to estimate the amount of labor required to clean your facility The Annual Cost/CSF column calculates custodial costs per square foot. The column total shows the average cost to clean the facility per square foot.
14. Using the Custodial Module: Load Balancing Balancing assignments allows you to streamline your work when creating schedules. Manually set the days-of-the-week when individual tasks or task groups are done Use the Balance Load link on the Action Menu to automatically balance the days-of-the-week for tasks or task groups.
15. Using the Custodial Module: Reports
16. Questions or Comments?Please complete the evaluation