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PSD Afloat

PSD Afloat. Ed White Commander, Naval Surface Forces, U.S. Pacific Fleet N1 Deputy. PSD Afloat WG Charter. Mission: To identify and remove barriers related to improving pay and personnel service to the fleet Scope: Start: April 2009

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PSD Afloat

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  1. PSD Afloat Ed White Commander, Naval Surface Forces, U.S. Pacific Fleet N1 Deputy

  2. PSD Afloat WG Charter Mission: To identify and remove barriers related to improving pay and personnel service to the fleet Scope: Start: April 2009 Stop: When recommendations have been implemented and timeliness metrics have significantly improved (goal of 97%) Deliverables: Metrics distribution to the fleet on a monthly basis Quarterly communications and progress reports to Senior Leadership (SWE) WG’s held monthly to discuss performance and initiatives

  3. PSD Afloat supports ~177 ships/staffs Approximately 35K transactions are processed each month Metrics are collected monthly for each ship, Squadron and servicing PSD: Timeliness % Ship to shore submission time Processing time w/in PSD 64 types of transactions Transaction / Analysis

  4. SURFOR Timeliness FY11 PSD AFLOAT Metrics – FY11

  5. SURFOR Timeliness FY12 PSD AFLOAT Metrics – FY12

  6. Average Submission Time FY11 PSD AFLOAT Metrics – FY11

  7. Average Submission Time FY12 PSD AFLOAT Metrics – FY12

  8. PSD Processing Time FY11 PSD AFLOAT Metrics – FY11

  9. PSD Processing Time FY12 PSD AFLOAT Metrics – FY12

  10. Metrics Summary (FY11 Averages) AVERAGE PERCENTAGE OF TRANSACTIONS PROCESSED WITHIN 30 DAYS OF EFFECTIVE DATE: 87.67% AVERAGE PERCENTAGE 4TH QUARTER FY11: 90.27% HIGHEST PERCENTAGE OBTAINED: 93.60% AVERAGE # OF DAYS FOR OVERALL PROCESSING: 17 AVERAGE # OF DAYS FOR SHIP TO SUBMIT: 14 AVERAGE # OF DAYS FOR PSD TO PROCESS: 3

  11. Metrics Summary (FY12 Averages) AVERAGE PERCENTAGE OF TRANSACTIONS FYTD PROCESSED WITHIN 30 DAYS OF EFFECTIVE DATE: 91.2% HIGHEST PERCENTAGE OBTAINED FYTD: 95.90% AVERAGE # OF DAYS FOR OVERALL PROCESSING: 12 AVERAGE # OF DAYS FOR SHIP TO SUBMIT: 10 AVERAGE # OF DAYS FOR PSD TO PROCESS: 2

  12. Late Transactions Reported TRANSACTION TYPE LEAVE BASIC ALLOWANCE FOR QUARTERS HOSTILE FIRE/IMMINENT DANGER CAREER SEA PAY CAREER SEA PAY PREMIUM VARIABLE HOUSING ALLOWANCE OFFSET FLIGHT DECK PAY FAMILY SEPARATION ALLOWANCE COST OF LIVING ALLOWANCE

  13. Contributors to Improvement Enhanced Communications w/CO, XO, & CMC (TRIAD) TRIAD understanding / involvement in Pay/Pers issues impacting their Sailors, as well as ships manning Focus on Expired Gains, understanding impact to other transactions contributing to poor timeliness Increased CPC Attendance at PSD Monthly Meetings SURFPAC N1 Quarterly Update to ships (TRIAD) CO Afloat Conference, focus on PSD issues PSD included in D- briefs given by CO’s to VADM Hunt SURFOR PCO/PXO Indoctrination Support for ESR and E-Leave Afloat implementation Transition from WINATOS/WINIATS to DTS SS for Ships Working with OPNAV N16 Fleet Introduction Team (FIT) Surveys of both Ships and the PSDs Training, Education of CPCs, PS’ on ships (PQS, Schools) Ship Transitions to PSD Afloat CNSF (Fleet) participation in planning (MPT&E OAG, IPPS-N, etc.)

  14. Challenges AT SEA BANDWIDTH SYSTEMIC TOP AFLOAT (PII), NSIPS ESR/OMPF, NSIPS-DMO DUPLICATION, SERVER UPGRADES, ETC. POLICIES, BUSINESS RULES (SHORE, SEA, CVN, ETC.) E.G. EXP GAINS REFLECTING PEOPLE AT TPU, IN SCHOOL, ETC. 97% TIMELINESS FOR ALL PERSONNEL TRANSACTIONS WITHIN 4 WORK DAYS OF EFFECTIVE DATE OF TRANSACTION VARIOUS PROCESSES: PSD AFLOAT, SHORE PSD, HYBRID PSD, SHIP PSD (CVN) FLEET TESTING PRIOR TO ROLL OUT ESR E-LEAVE DTS SHIP COMPLIANCE NSIPS OPERATION & MAINTENANCE RESPONSIBILITIES, PER CYBERFOR MESSAGE ATTENDANCE AT MANDATORY CPC MEETINGS/TRAINING TRANSACTION SUBMISSION TIMELINESS MASKING OF SUBMISSION TIMELINESS SENIOR PS GRADE LEVEL, KNOWLEDGE, EXPERIENCE, SHIP MANNING

  15. WINATOS = Windows Automated Travel Order System AFLOAT and ASHORE Legacy Order-Writing system used by the fleets and associated shore units. Uses WINIATS as the travel voucher-processing module Legacy DTS Afloat Shore Support (DTS SS) Systems / Manpower LEGACY DTS AFLOAT SHIP (CNSF MANPOWER) CNSF MANPOWER DTS = Defense Travel System DOD End-to-End Travel Management system, encompassing order writing, transportation, lodging, rental car, misc, travel claims with electronic payment to GTCC or personal Bank Account. CLASS ADVOCATE (CNSP N44) – Travel Auth/ Processing and Approval. Voucher input. TYCOM – Voucher approval, Infrequent traveler airfare billing reconciliation, Debt Management, Travel Audit function, Travel Card Management, CNSF specific help desk support PSD / TPC (CNIC) MANPOWER WINIATS = Windows Integrated Automated Travel System Legacy Voucher-Processing system for all forms of travel. Run by DFAS for Army, Navy, and USMC. Used by services to compute travel. Used by DFAS to convert manual vouchers to digital format

  16. Benefits SAILOR: No requirement to wait in line for computer on ship to submit travel request. Quicker payment. Reduces possibility of late payments that impact finances, credit, Sailor/Family QOL. SHIP: No requirement to submit travel requests via DTS, struggling with bandwidth, timing out, etc. Travel Program easier to manage, no more order drafting via WINATOS. Only producing Passenger Reservations Request (PRR). CNSP N44 (TYCOM) does the majority of the work associated with travel PSD: No longer have to wait for Sailor/Ship to submit travel claim for processing. No longer have to process TDY claims in WINIATS, no backlog. Travel Timeliness improves drastically TYCOM: Increased visibility over fleet travel, and quick view of TYCOM funding/controls, enhanced audit, debt management, reconciliation, i.e. back end travel management

  17. DTS (SS) Process Ship’s Travel Clerk submits PRR via TOPS to CNSP N44 (CRUDES/AMPHIB Class Advocate) for entry into DTS CNSP N44 Clerk enters Sailor data into DTS as if Sailor would do themselves with DTS access CNSP N44 ACOS assesses cost, validity, etc. and then approves/releases in DTS generating travel arrangements Ship/Sailor receives approval, Sailor gets advances (if applicable), e-ticket arranged, etc. Sailor performs travel Sailor returns to unit, provides receipts, etc. to Ship’s Travel Clerk, who scans (PDF) and sends to CNSP N44 CNSP N44 Clerk enters Sailor’s receipts into DTS as if Sailor would do themselves with DTS access CNSP N44 ACOS reviews expenditures, validates, approves CBA/IBA (Charge Card) paid via DTS, Sailor receives reimbursements direct to Bank account on file. CNSP N00F (Comptroller) Debt Management, Auditing, Budgeting

  18. DTS SS Roll Out Plan N44 Manpower, Manning, Facilities, NMCI Seats, etc. arranged and in place Roll out in progress (Pacific Ships) CGs, some FFGs already on DTS via Pilot program Roll out for Atlantic ships pending Manpower, Manning, Facilities, NMCI Seats, etc. (planning in progress via CNSL N00F – Comptroller), anticipate Summer to commence Roll Out WINATOS Sunset Date (30 Sep 2012), FAM directive CNSP (TYCOM) reviewing / assessing for potential modifications, i.e. Ship/Shore interaction, DTS Customer Support, timeliness of payments, auditing/validity of travel authorizations/payments PSD SHOULD SEE LARGE DECREASE IN SHIP VOUCHER PROCESSING MAR-APR

  19. CG

  20. DDG

  21. FFG

  22. LCC, LCS, LHA, LPD, LSD

  23. MCM

  24. QUESTIONS ?

  25. *BACKUP*

  26. Units on DTS CG52 USS BUNKERHILL CG53 USS MOBILE BAY CG54 USS ANTIETAM CG57 USS LAKE CHAMPLAIN CG59 USS PRINCETON CG62 USS CHANCELLORSVILLE CG63 USS COWPENS CG65 USS CHOSIN CG67 USS SHILOH CG70 USS LAKE ERIE CG71 USS CAPE ST GEORGE CG73 USS PORT ROYAL DDG101 USS GRIDLEY DDG102 USS SAMPSON DDG106 USS STOCKDALE DDG108 USS WAYNE E MEYER DDG111 USS SPRUANCE DDG54 USS CURTIS WILBUR DDG56 USS JOHN S MCCAIN DDG59 USS RUSSELL DDG60 USS PAUL HAMILTON DDG62 USS FITZGERALD DDG63 USS STETHEM DDG65 USS BENFOLD DDG69 USS MILIUS DDG73 USS DECATUR DDG83 USS HOWARD DDG85 USS MCCAMPBELL DDG86 USS SHOUP DDG88 USS PREBLE DDG93 USS CHUNG-HOON LHD2 USS ESSEX LHD4 USS BOXER LHD6 USS BONHOMME RICHARD LPD20 USS GREENBAY LSD42 USS GERMANTOWN LSD45 USS COMSTOCK LSD49 USS HARPERS FERRY FFG37 USS CROMMELIN FFG41 USS MCCLUSKY C FFG48 USS VANDEGRIFT FFG54 USS FORD FFG57 USS REUBEN JAMES FFG60 USS RODNEY M DAVIS

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