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Overview of California’s Accreditation Process

Overview of California’s Accreditation Process. Year-Out Pre-Visit Webcast Non-NCATE Site Visits Violet Cohort. Agenda. Accreditation Overview Steps in the Site Visit Process Planning Program Assessment, Biennial Reports Common Standards Narrative Interview Schedule

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Overview of California’s Accreditation Process

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  1. Overview of California’s Accreditation Process Year-Out Pre-Visit Webcast Non-NCATE Site Visits Violet Cohort

  2. Agenda • Accreditation Overview • Steps in the Site Visit Process • Planning • Program Assessment, Biennial Reports • Common Standards Narrative • Interview Schedule • Two-Month Pre-Visit • Site visit and post site visit • Role of the Consultant

  3. Accreditation Cycle Biennial Report Follow up to the site visit Collect and Analyze Data Annually Site Visit Biennial Report Biennial Report Program Assessment

  4. Examineprogram effectiveness through the lens of program-selected measures of candidate competence and feedback from completers and employers Accreditation System Biennial Reports Site Visit Examines unit operations, effectiveness and quality through the lens of CTC Common Standards Program Assessment Examines program alignment to CTC Program Standards

  5. Roles and Responsibilities in an Accreditation Site Visit • Commission on Teacher Credentialing (CTC) • Committee on Accreditation (COA) • Your Institution

  6. Institution Education Unit as an entity Common Standards address institutional infra- structure and capacities Programs Commission-approved programs offered by institution Adopted Program Standards: PA reviews to assure that programs are still meeting the standards Focus of Accreditation

  7. The Site Visit • The Unit Structure and Common Standards Review • Confirmation of Program Assessment Findings on Program Standards • Accreditation Recommendation

  8. Common Standards Review What is the Unit? Where is leadership and oversight for all Commission-approved programs?

  9. Medium Institution UNIT School of Education School of Health & Human Services Dean School of Hard Knocks Dean • Dean Programs Ed Spec MS/SS No credential programs • No credential programs Rdg Spec Admin Programs MS/SS Ed Spec HR, Credential Analyst, etc.

  10. Large Institution UNIT School of Health & Human Services Dean School of Education Dean School of Hard Knocks Dean Programs No credential programs Programs SLP PPS Ed Spec MS/SS Admin Rdg Spec CTE Library • HR, Credential Analyst, etc.

  11. Small Institution A UNIT District/COE • Institutional Administration HR, Credential Analyst, etc. Induction Program Induction

  12. Small Institution B UNIT Small IHE— • Education Dept Chair HR, Credential Analyst, etc. 1-2 Programs Program Induction

  13. Common Standards Review • Information is gathered from all approved programs at the institution and the unit leadership at the institution. • Common Standards require monitoring above and beyond what is in the Program Standards

  14. Common Standards Review • At an institution that offers only 1 program, there still needs to be the process and infrastructure to implement the requirements of the Common Standards and to monitor that the one program is meeting the requirements. • Common Standards 1 and 3 require the program/unit leadership to interact with the larger institution (college, university, school district, or county office of education).

  15. Common Standards Review • CS 1: “The institution and education unit create and articulate a research-based vision for educator preparation….” “Unitleadership has the authority and institutional support … to achieve the needs of all programs and represents the interests of each program within the institution.” • CS 3: “The institution provides the unitwith the necessary budget…, to prepare candidates effectively. Sufficient resources are consistently allocated for effective operation of each credential or certificate program. “ These are examples where a unit with one program must interact beyond the program with the larger institution.

  16. Unit Assessment What is assessed? How? By Whom? When? Who/when analyzes? How is it used?

  17. Unit Assessment EVIDENCE Meetings w/ minutes to analyze/discuss results Surveys—candidate, completer, employer Performance Measures Advisory Boards

  18. Continuing Accreditation Visit Cycle • Consultant Assigned • Institutional Overview webcast:~1 Year Prior • Preconditions Report:~Approximately 6 mo. Prior • Monthly check-ins with consultants • Create Team Structure: Assign Team Leader, Team Members, and Program Clusters • 3-month phone call for logistics planning • 2-month pre visit • Accreditation Team Visit • Committee on Accreditation

  19. Team Composition Size and structure of the team is negotiated between the institution and the Commission • Team Lead (1) • Common Standards Cluster (1-2) • Program Sampling team members (depends) • CTC Consultants (1-2) Total site visit team will range from 4-10

  20. Planning • Team Approach • Logistics • CTC pays for transportation to the review, lodging, and most meals for team members and consultants • Program Specific Preparation • Institution Preparation • Checklists

  21. Logistics HO: Hotel-Meals planning (1) • Lodging • Meals • Develop and sign a contract with the CTC to get reimbursed for lodging and meal expenses for team members • Plan for Transportation during the site visit • For team members: hotel to campus and back

  22. 3-6 Month-Out Phone Call Have all logistics information ready • Hotel identified • Lodging rate • Team room rate • Parking fee, if applicable • Identify who at institution will sign the contract; 2 weeks to 1 month prior to the site visit • Notify State Consultant if you need a phone conversation 6 months prior to visit

  23. Presenting Evidence to the Team HO: Site Visit Documentation (2) Electronic/Web pages: • Organize by both Common Standards and approved program standards. • Organization should be logical and easy to use—not just an alphabetized list, etc. • All documentation should be electronic whenever possible.

  24. Preconditions Report • Due six months to 1 year before the visit • Report includes • Characteristics of the Institution—including matrix of programs, number of candidates, and number of program completers • Addresses all Preconditions*—General (state law and Commission policy) and Program Specific *Includes evidence to support meeting the Preconditions HO: Preparing Preconditions Report (3)

  25. Preconditions Report • Matrix of Approved Programs • Reviewed by CTC Staff http://www.ctc.ca.gov/educator-prep/STDS-preconditions.html

  26. What Programs are Reviewed? • All CTC-approved Educator Preparation Programs • Teaching Credentials • Services Credentials • Certificate Programs • Added authorizations • Check approved programs page/ask consultant • All delivery models • All single subject areas • Inactive/withdrawn programs

  27. Program Review • Each credential program is reviewed by Program Assessment (PA) reviewers and by the Site Visit team • CTC needs a FINAL ‘Preliminary Report of Findings’ from PA prior to the site visit • Program Standard Options available • Adopted California Standards • National or Professional Program Standards • Experimental Program Standards—onlyif operating an approved Experimental Program

  28. Program Review HO: Program Sampling or Full Program Review (4) • Program Samplingwill be used to review most programs that have completed Program Assessment • Some programs will not have done Program Assessment (transitioning or new programs) • If PA determines ‘More Information Needed’ for many standards, a full Program Review will take place • What documentation will then be needed?

  29. Program Review • Program Sampling = Review team member(s) looking across groups of approved programs through the lens of • Program Design • Course of Study (Curriculum & Fieldwork) • Assessment of Candidate Competency • Program Summary for each Program • Complete, updated, accurate • Address Program Design, Course of Study, and Assessment of Candidate Competency • Indicate delivery models, locations HO: Program Review (4)

  30. Program ReviewTransitioning Programs Refer to the Program Standards web page and program consultant for transitioning programs to find out how programs in transition will be reviewed at a site visit.

  31. Biennial Report (BR) Due to site visit deferral of one year, the site visit team will review the Biennial Report submitted Fall 2012 Any updated assessments or responses to BR feedback should be highlighted in the program summary BR Part B—provides evidence for Common Standard 2

  32. Biennial Report - Part B HO: PSA-12-08 (5) • BR Part B requires the unit head to reflect upon the program specific data • Evidence for Common Standard 2, • Aggregating data at the unit level • Report on unit level analysis of data and decisions based on the analysis

  33. Documentation of Actions Taken in Unit Assessment System

  34. Common Standard Implications for 2012-13

  35. Common Standards (2008) • Educational Leadership • Unit and Program Assessment and Evaluation • Resources • Faculty and Instructional Personnel • Admission • Advice and Assistance • Field Experience and Clinical Practice • District-Employed Supervisors • Assessment of Candidate Competence

  36. Common Standards Narrative • Document that describes how the Common Standards are met • Supporting evidence should be available electronically • Hyperlinks are great, but lists of exhibits are also helpful HO: Program and Common Standard Review (6)

  37. Common Standards Review • Information is gathered from all approved programs at the institution and the unit leadership at the institution. • Common Standards require monitoring above and beyond what is in the Program Standards

  38. Two Month Out Pre-Visit On-site visit to your institution by: State Consultant Team Lead Purpose: Finalize all logistics including interview schedule. Discuss program needs prior to visit. After, until site visit: Documents to team to begin reviewing

  39. 60 days prior to SV Post to Website with links to supporting documentation: • Common Standards Narrative • Program Documents including • Preliminary Report of Findings • Program Summaries • Biennial Reports and CTC Feedback If website is not being used, assure these items are on a flash drive, delivered to the team members 1 month in advance, if website not being used HO: Site Visit Documentation (2)

  40. 1 Week Prior - Team Phone Call The team lead may schedule a telephone conference with team members and the state consultant to discuss all Common Standards and programs. The team lead will fill out a table with questions/concerns/ items needed to give to the institution (Similar to Mid-Visit Report) The information will be shared with the institution to provide prior to the visit or when the team arrives.

  41. Planning the Site Visit Schedule • Interview Schedule • Graduates • Master teachers/Supervisors • Employers/Administrators • Institution Administration • Faculty • Advisory groups • Off Campus/Satellite visits • Credential Programs outside the School/Department of Education

  42. Planning for the Site VisitSite Visit Team Composition Size and structure is negotiated between the institution and the Commission • Team Lead (1) • Common Standards Cluster (1-2) • Program Sampling team members (depends) • CTC Consultants (1-2) Total site visit team will range from 4-10

  43. Planning for the Site VisitInterview Schedule • Common Standards Cluster • Program Sampling Cluster Program specific issues, if needed • Resources -Accreditation Handbook: Appendix B -Colleagues with recent SV experience

  44. The Site Visit Sunday noon through Wednesday noon or Monday noon through Thursday noon Sunday interviews for constituencies not available on other days, consider orientation to institution/ overview of education programs Day 2 morning through Day 3 morning/early afternoon interviews (i.e., employers, advisory board, completers, district-employed supervisors)

  45. The Site Visit Day 3 morning, Mid-Visit Report Leave campus Day 3 with all data and interviews completed Plan for Exit Report –discuss with Team Lead & Consultant

  46. Interview Schedule CTC Common Standards • Approved Programs Organized into Clusters • Preliminary Teaching Programs • Special Education Programs • Advanced Teaching Programs • Services Programs • Focus on Institutional and Unit support for all programs • Who can answer or demonstrate how the programs are supported by the larger unit and institution? Resources, Leadership, Quality Faculty/Instructional Personnel, etc. Talk with your state consultant

  47. Focus of the Interviews • Common Standards—interview across the education unit focusing on concepts in the Common Standards • Programs—interview one stakeholder constituency at a time within the assigned cluster of programs • The Schedule • Columns: one for each Program Cluster and Common Standard Cluster • Rows: time of day, room, constituency

  48. Schedule Essentials Program Sampling team members need 1½ hours on the first morning with the Program Coordinators, organized by Program Cluster 1½ hours for lunch each day for the team to eat and have a team meeting Provide 10-15 minutes between interviews

  49. Schedule Essentials Each team member needs a minimum of 1 hour per day not to be in a scheduled interview 15 minutes at end of Day 1 & 2 with Team Lead for any needs Mid-Visit Report needs to be on the schedule (Tuesday morning/Day 3)—formal meeting with unit head on progress and what is still needed

  50. Schedule SAMPLES • Accreditation Handbook Appendix B • Constituent groups and CS Cluster • Constituent Groups and PS Cluster • Sample of 4-day Schedule • Schedule has 1 column per team cluster http://www.ctc.ca.gov/educator-prep/accred-handbook.html

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