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What’s an email signature? Discuss with your neighbour

What’s an email signature? Discuss with your neighbour. All To be able to create an appropriate email signature (MB1) Most To develop their signature using a range of stationery and fonts (MB1 +) Some To enhance their skills by completing the email activity (MB2). Today’s Tasks.

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What’s an email signature? Discuss with your neighbour

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  1. What’s an email signature?Discuss with your neighbour All To be able to create an appropriate email signature (MB1) Most To develop their signature using a range of stationery and fonts (MB1 +) Some To enhance their skills by completing the email activity (MB2)
  2. Today’s Tasks W: ICT ------- KS4------Cambridge Nationals -------------Email Activity Save as into your area. All To be able to create an appropriate email signature (MB1) Most To develop their signature using a range of stationery and fonts (MB1 +) Some To enhance their skills by completing the email activity (MB2)

  3. Email Techniques

    Open a word document for the screen shots You may adapt the writing from the following slide show.
  4. How to send an email to multiple recipientsInstructionsDemonstrate how to send email to multiple recipients,Here is how to do thisThe people I have decided to send an email to are XXXXXX and XXXXX, as you can see I clicked on To and the global addresses came up and I found my Friends name, alternatively if I had sent an email to them in the past then I could type the first initial of their name and that would come up as you can see on the screen shots below.You may wish to add more.It is a good idea to send a message to 2 friends and then they can reply to you.
  5. Reply to email Reply to email (explain the process behind this, why is this done and making reference to the address of recipient when replying)To respond to an email when you click on reply the address of the person you are replying to is in the To box and the original subject is in the subject box you may wish to change the subject.The original message is in an area below the below area where you can write your own message. You will need a screen shot to demonstrate this.
  6. Forward email Forward email (explain the process behind this, why is this done and making reference to the address of recipient when replying)To Forward an email the To i.e the Address is cleared for you to insert who you are forwarding your message to the subject box has a FW:xxxxx the FW means that a message is being forwarded to someone else. You can enter the name of the new person in the address book. However the original message is sent below the message area so that you can still personalise the email as shown in the screen shot below.
  7. One email must have 2 documents attachedThe email below is sent to multiple recipients and has two attachments added to add an attachment it is necessary to go into Attach File or Attach Item as shown in the image below you can attach multiple files to your email.
  8. When sending an emailit is a good idea to use an appropriate subject of what is included in the email e.g. Year 10 Coursework Catch up and include an appropriate use of message in the message area e.g: Hi Melanie, Just a quick note to remind you of the coursework catch up session Thursday after school it would be really good if you could attend….Use of appropriate subject and message text this can be adapted for your own personal use.
  9. Open an attachment sent via email and save it into their work areaBelow is a screen shot of an attachment being opened, there is also a screen shot of the attachment being saved into my user area, in the message box there is the name of the attachment you can click on this and then save appropriately, into your user area.
  10. Create a message about the risks of receiving and opening email attachments.Below is a message to XXXX, the Subject is the Risks of Receiving and Opening Email Attachments you should include.. The comments below can be rephrased and added to.PhishingPhishing is one type of danger associated with email attachments. This is when a person emails you with a link or attachment that, when opened, is set to get your account information. With that information, a person can hack into your bank accounts and steal your money and/or identity.TrojansTrojans are a form of virus that your computer can get when opening an email attachment. This type of virus adds malware to your system and causes pop ups to crash your Web browser or to cause your system to malfunction.VirusViruses are carried through attachments with any type of file extension. When these are clicked there is no way to stop the virus. However, you can protect your machine by using an anti-viral software program.SoftwareRun anti-virus software often, especially if you think your system is infected. Anti-virus software will not only remove any viruses from your computer, but it will leave you feeling secure that your system will not crash.TipsNever download an attachment that does not come from a friend, colleague or family member. Warn people if your email account is hacked and emails are sent to people containing links or attachments. This will protect them from infection as well.
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