FTE PROCESS XFAT

1. FTE PROCESS XFAT Cross Functional Action Team Final Report Dr. Vicki Denmark Facilitator September 8, 2009 Pre-Board Meeting

2. XFAT Team Members Dr. Vicki Denmark Dr. Kimothy Jarrett Assistant Supt. for Support Services Principal, Crabapple MS Gail Dean Nancy Marsh BOE Member, District 3 Director, Early Childhood/Special Programs Randee Nagler Dr. Chris Matthews Area Superintendent Executive Director, Counseling, Psychological Dana McGraw and Social Work Services Executive Director, Continuous Improvement Renee Prior Barbara Beaverson Assistant Principal, High Point ES Coordinator, ESOL Dr. LaRoyce Sublett Mary Anne Charron Principal, Hamilton Holmes ES Principal, Alpharetta HS Eulonda Washington Kathy Gayton Director, Student Information Data Clerk, Milton HS Melandie Williams Jessie Ivey Recorder Coordinator, Students with Disabilities

3. FTE XFAT Purpose The purpose of the study was to identify processes and practices to assure that Fulton County Schools consistently identifies and accurately reports FTE so that earnings will be maximized.

4. Recommendation 1 • Increase FTE funding by ensuring weighted segments are maximized by adhering to program guidelines and students’ needs. • Rationale: Toensure that schools are utilizing segments that earn the highest FTE funding and effectively serving students. • Measurement/Evaluation: Use of correct course numbers and guidelines for program models.

5. Recommendation 2 • Expand and restructure training for Central Office and school based personnel for the purpose of maximizing FTE to improve instruction. • Rationale:To ensure that program managers and school based personnel are trained on FTE reporting requirements, understand funding impacts to the district, follow program models and requirements, and schedule classes to maximize funding. • Measurement/Evaluation:Increased FTE earnings and reduction of errors on reports.

6. Recommendation 3 • Incorporate professional development session on FTE for new principals. • Rationale: To ensure new principals receive training needed to provide leadership to the student information coordinator (assistant principal), the school data clerk, and the overall FTE reporting process. • Measurement/Evaluation: Increased FTE earnings and reduction of errors on reports.

7. Recommendation 4 • Implement an Area Superintendent and Department Head review process for FTE Error and Validation Reports prior to October and March FTE counts. • Rationale: To ensure that schools’ FTE Reports are error free and maximize FTE earnings. • Measurement/Evaluation: Schedules that maximize earnings and a reduction of errors on reports.

8. Recommendation 5 • Reduce the student number of non-credit, non-FTE earning assignments at the high school level. • Rationale: To maximize FTE earnings at the high school level and to ensure appropriate scheduling for students. • Measurement/Evaluation: Increased FTE earnings at the high school level.

9. Recommendation 5, continued Assignments or Office Aides

10. Recommendations 6 and 7 • Explore the impact of HB 149 and the IE² funding model through FTE XFAT Sub-Committees. • Rationale: To determine the impact on system FTE earnings. • Measurement/Evaluation: Sub-Committee’s report and analysis of potential reductions or additional FTE earnings.

11. Financial Summary for Recommendations

12. Recommended Next Steps • Develop training for new principals. • Implement process for area superintendents and program managers to review and maximize FTE segments. • Work with sub-committee to further discuss IE² and “Move on When Ready”. • Work with The Guidance and Counseling Advisory Committee to create guidelines for use of Office Aides.