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Business Services - Budgeting

Program Evaluation Plan Report Board of Education Meeting January 26, 2012. Business Services - Budgeting. Purpose of the Program. Student and/or stakeholder needs addressed by the program Develops a Financial Plan Controls Expenditures Communication of Financial Status of the District.

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Business Services - Budgeting

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  1. Program Evaluation Plan Report Board of Education Meeting January 26, 2012 Business Services - Budgeting

  2. Purpose of the Program • Student and/or stakeholder needs addressed by the program • Develops a Financial Plan • Controls Expenditures • Communication of Financial Status of the District

  3. Service Delivery Model Board Approves the Budget on last meeting in June Fiscal Year Begins July 1 Review Unit Budgets Report to the Board of Education Balance the Budget Project Revenue & Expenditures Collect Revenue Make Expenditures Identify Efficiencies Monitor Accounts Prepare Budget Assumptions (New Programs) Project Revenues Project Expenditures Identify Efficiencies Monitor Accounts & Propose Changes for future years

  4. Progress Toward Previous Program Goal GOAL 1 Park Hill School District will establish a systematic budgeting process that produces an annual short- and long-term financial plan for the school district. MEASURABLE OBJECTIVE A: Using standards established by the Association of School Business Officials (ASBO) Meritorious Budget Award program, the Park Hill School District will meet or exceed 40 of 42 criteria for the 2010-2011 District Budget. MEASURABLE OBJECTIVE B: Park Hill will score a 35 out of 35 on the Business Services Budgetary Scorecard for the 2010-2011 budgeted expenditures. RESULTS MEASURABLE OBJECTIVE A: Based upon an independent review of the 2010-2011 budget, the district met or exceeded 41 of 42 criteria established by the ASBO Meritorious Budget Award program. MEASURABLE OBJECTIVE B: The district scored a 21 out of 35 on the Business Services Budgetary Scorecard for the 2010-2011.

  5. Progress Toward Previous Program Goal GOAL 1 STATUS Park Hill improved the score on MBA criteria from a 35 to a 41 out of 42. The initial score on the Business Services Budgetary Scorecard is a 21 out of 35. DEPLOYMENT LEVEL Services are well deployed, with no significant gaps

  6. Progress Toward Previous Program Goal GOAL 2 Park Hill School District will communicate budget information in a format that is accessible to key stakeholders. MEASURABLE OBJECTIVE: Improve taxpayers’ perception of the Park Hill School District’s communication and transparency of financial information to 3.0 on a 4.0 scale. RESULTS Based upon the results of the 2011-2012 Patron Insight Survey, the district scored 2.58 on 4.0 scale for the communication and transparency of financial information.

  7. Progress Toward Previous Program Goal GOAL 2 STATUS Park Hill improved the score from 2.54 to 2.58 based upon the latest results from the Patron Insight Survey. DEPLOYMENT LEVEL Services are well deployed, with no significant gaps.

  8. Future Program Goals to be Evaluated • Park Hill School District will establish a systematic budgeting process that produces an annual short- and long-term financial plan for the school district. • Using standards established by the Association of School Business Officials (ASBO) Meritorious Budget Award program, the Park Hill School District will meet or exceed 40 of 42 criteria for the 2011-2012 District Budget. • Meet 35 of 35 criteria on the Business Services Budgetary Scorecard for the 2011-2012 budgeted expenditures. • Park Hill School District will communicate budget information in a format that is accessible to key stakeholders. • Improve taxpayers’ perception of the Park Hill School District’s communication and transparency of financial information to 3.0 on a 4.0 scale

  9. Plan for Evaluation Measurable Outcomes Data Collection Methods • Receiving the Meritorious Budget Award for the 2011-2012 school year with 40 of 42 MBA criteria met. • Meet 35 of 35 criteria on the Business Services Budgetary Scorecard for the 2011-2012 budgeted expenditures. • Improve taxpayers’ perception of the Park Hill School District’s communication and transparency of financial information to 3.0 on a 4.0 scale. • Assessments • Observations • Document reviews • Surveys and questionnaires • Case studies • MBA review

  10. Next Evaluation Report on January, 2013 Business Services - Budgeting

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