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Your data Toolbox

Join us for a comprehensive workshop designed to explore the critical role of data in higher education. Learn why data is essential, what data is available, and how you can access and utilize it effectively in your institution. This session covers key topics including data collection and analysis tools, student demographics, enrollment metrics, and outcome assessments. We will discuss current trends, share insights on improving data-driven decision-making, and help you identify the most relevant data categories needed for effective student support.

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Your data Toolbox

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  1. Your data Toolbox Learning College Conference February 27, 2009

  2. Your Data Toolbox • Why do I need data? • What data is available? • How can I access the data? • How can I use the data once I get it?

  3. Workshop Participant Profile • What data collection/analysis tools do you use currently? • Excel; Access; Tableau; SPSS; Snap; Others • How would you rate your skill using each of the tools above? • Expert; Very Experienced; Experienced; Novice? • What is the most important data category needed to perform your job? • What student data categories you need frequently are not currently available?

  4. Why Do We Need Data? • The Age of Accountability is upon us. • Expectations of Indiana Commission on Higher Education, Higher Learning Commission, Senior Management, Voluntary System of Accountability (VSA) • Assessment • Continuous Improvement • Culture of Evidence/Data-Driven Decision Making • Data is not a goal unto itself, but a tool to help us work more effectively on behalf of students.

  5. What Data? • Student Attitudes and Attributes • Student Outcomes • Enrollment Metrics • Student Profiles • Overview of IR Data and Reports

  6. Student Attributes and Attitudes • Demographics (i.e. age, gender, ethnicity, county of residence, etc.) • Student characteristics (i.e. program choice, part-time v. full-time, prior educational level, educational objectives, college readiness, risk factors) • Financial aid eligibility • Student satisfaction, attitudes, behavior, engagement • Focus groups and survey of non-returning students

  7. Student Outcomes • Retention (fall to fall for first time students) • Graduation counts, rates, trends • Transfer counts, rates, trends • Graduate profiles • Attitudes and outcomes of recent graduates • Satisfaction, views of employers of Ivy Tech graduates

  8. Enrollment Metrics • Prospect Information: • Web-based data From State-wide Call Center • http://ivytechjump.jacksongroup.com • Headcount and FTE – College-wide and by Region • Ten Day Count; Weekly Updates; End of Term • “Paid” or “Unpaid” status • Term-Based Student Profile Reports – College-wide and by Region • Ten Day Count; End of Term • Ivy Tech Enrollment Penetration (Population aged 15 -24) - Statewide, Region, County

  9. Student Profile Reports • Region-specific reports including standardized student profile reports and charts: • All Students • First-Time • Inbound Transfers • High School / Dual Credit • By School • Includes Definitions Linked-Back to Banner Source (Unit Record) Report for Each Data Category

  10. Common Enrollment Subgroups • First-Time, Degree Seeking Freshmen • Enrollment By Program or Degree Type • Credit / Non-Credit • Distance Education Students • Dual Enrollment (High School Students) • External Transfers • “New to Ivy Tech” Students • Combined: First-Time, External Transfers, High School (Dual Enrollment) • “Traditional” Students - Aged 15 - 24

  11. Where Do I Find Data? • IR portion of IvyTech.edu web-site • IR Communications • IR Newsletter, IR Bundles, Fact Sheets, etc. • IR Research Tools • SNAP Survey Software • EMSI – Databases with Web-based search software to get information on occupational categories, US Census data, IPEDS data, etc. • Banner Reports from Discoverer Viewer • Custom data requests of IR • Other Websites

  12. IR Newsletter: The Data Exchange

  13. Fact Sheet - Transfer

  14. Snap-Web-Based Survey Example

  15. Occupation Report - EMSI

  16. Institutional Research Website

  17. IR Website Data Categories • Enrollments: • By Individual Term • By Academic Year • Student Profiles: • Term Enrollment Fact Books • Other Demographic Information • Student Outcomes: • Retention; Graduate Trends; Graduation Rates; Transfer

  18. IR Website Data Categories (Cont.) • Satisfaction Surveys • ACT – Current Student Satisfaction Surveys • Graduate Follow-up Surveys • Employer of Graduates Surveys • Workforce and Economic Development Client Satisfaction • Other Surveys • Non-returning Student Survey • CCSSE – Community College Survey on Student Engagement

  19. IR Website URL: • IR Website is available at: http://www.ivytech.edu/institutional-research • Let’s Take a look…

  20. Discoverer Viewer Reports - Logging-In

  21. Discover Viewer Report List

  22. The Student Count Report Category

  23. Specifying Report Parameters

  24. Report Processing Page

  25. Report Generated

  26. Exporting Your Report

  27. Report Ready for Download

  28. The Report Download Dialogue Box

  29. Selecting A “Save” Location

  30. A Few Other Viewer Reports • Class Schedule - Gives course schedule with information such as location, enrollment, instructor, start and end dates, times, etc • Dean’s List - Generates a list of students from a specified academic period who meet the criteria necessary to be on the Dean’s List

  31. Other Viewer Reports (Cont.) • Demographics – Generates a list of students enrolled in a specified academic period with extensive demographic information • PTK Report – Generates a list of students who meet the requirements for induction into Phi Theta Kappa

  32. Using Viewer Report Data • A Demonstration - Customizing A Unit Record Report Using Excel and Access

  33. A Few Useful Internet Websites • Indiana Department of Workforce Development • http://www.hoosierdata.in.gov/ • Select “Educators: • Select: “Occupational Projections - Long Term” • Select: “Occupational Projections - Short Term” • Select: “Occupational Supply Demand System (OSDS)”

  34. Useful Internet Websites (Cont.) • Indiana Department of Education (K-12) • http://www.doe.in.us.gov/data/ • Select: “By Criteria” • http://www.mustang.doe.state.in.us/SAS/SAS1.cfm • Select From: “School Corporation Tables” - Multiple Data Categories Available • Community College Survey of Student Engagement (CCSSE) - http://www.ccsse.org/ • Select “Resources”

  35. Useful Internet Websites (Cont.) • National Center for Educational Statistics (NCES) / Integrated Postsecondary Education Data System (IPEDS) - Peer Analysis System • http://nces.ed.gov/ipedspas/ • Select: “Guest Level” • U.S. Census Bureau • http://www.census.gov/ • Select “People & Households - Estimates” • Select “People & Households - Projections”

  36. Basic Data Skills • Microsoft Excel • Downloading from Discoverer Viewer (specify terms, campuses) (Note: that data in ODS is from the prior day of data in Banner) • Sorting, filtering on key variables • Graph, analysis results • Microsoft Access - Match data from multiple tables or queries, sort or filter on specified variables • Discoverer Plus/ODS/Banner - Custom report design and data extracts

  37. Joining Report Tables in Access

  38. Using Graphs to Understand Data

  39. Paired Retention and Enrollment Data Displayed In A Scatter Chart

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