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Early Intervention System Demonstration and Instructions

Early Intervention System Demonstration and Instructions. Registrar’s Office. Central Login System. Choose term. Select class list. Step 1 of 2:. Check one or more students to report and click. Instructions.

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Early Intervention System Demonstration and Instructions

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  1. Early Intervention System Demonstration and Instructions

  2. Registrar’s Office

  3. Central Login System

  4. Choose term

  5. Select class list

  6. Step 1 of 2: Check one or more students to report and click

  7. Instructions The Early Intervention System is intended as a supplement when attempts by the instructor to reach the student are unsuccessful.  Options now include the ability to send a copy of this report to the student and to the disability services office as appropriate. For student athletes, the athletics academic services office will also be notified. If tutoring is selected on the form, the Learning Assistance Center will be automatically notified. For More Instructions: go to http://www.uc.edu/registrar/advising/ei_instructions.html Note:Please be aware that in addition to this early intervention system, Blackboard now offers an Early Warning feature. 

  8. Step 2 of 2: complete one form per student and submit once for all forms on page Note: 20 minutes is allowed to complete all forms on the page and to click Submit before a server timeout occurs.

  9. Confirmation

  10. Click class list Detailsto view all reports sent Student Course Your college contact receiving report Date, content of report(s)

  11. Email report sent to college advisor and other selected recipients (i.e. student, tutoring). Student Instructor Course Report details provided by instructor

  12. Intervention Pending

  13. Intervention Completed

  14. University of Cincinnati Early Intervention System • Charged to Enrollment Management, Colleges and UCit by President Steger’s 2002 Task Force • As of 05S, all UC colleges participating by either sending and receiving reports or by at least receiving reports • Integrated with existing Registrar Online Class List application • Designed to be quick, easy and effective given limited time during quarter system

  15. Early Intervention Frequently Asked Questions • Why was the UC Early Intervention system (EI) developed? • The EI was a recommendation of president Steger's Recruitment and Retention task force

  16. Early Intervention Frequently Asked Questions • Who runs the EI? • As charged by the task force, the EI is administered centrally through the Educational Services office in partnership with each UC undergraduate college student affairs & services office.

  17. Early Intervention Frequently Asked Questions • What will happen when I report a student? • A representative of the college office will contact each reported student to offer assistance • As a result of an initial conversation between the advisor and student, additional resources and referrals could be provided

  18. Early Intervention Frequently Asked Questions • Will the instructor be informed of what happens? • The report is logged and accessible using the “Details” link next to a student name on the class roster. • The college office will encourage each student to inform the instructor of the student’s action plan for improvement.

  19. Early Intervention Frequently Asked Questions • When should I report a student who is having some difficulty? • The Early Intervention boxes are available through the 57th calendar day of the quarter; it is recommended that the student be reported as early as possible

  20. Early Intervention Frequently Asked Questions • Which courses are included? • Course numbers through 499 are included in the system.

  21. Early Intervention Frequently Asked Questions • Am I violating any privacy issues if I report the student? • EI has been designed to offer assistance to students that need help to be successful in their studies. The college liaisons involved with the EI are very aware of the Family Educational Rights and Privacy Act (FERPA) regulations and will treat the information garnered in a professional and confidential manner.

  22. Early Intervention Frequently Asked Questions • As the course instructor, can’t I help my students myself, without using the EI system? • Without question, YES. The EI system is designed as a supplement to attempts by the instructor to contact the student • Instructors are asked to indicate in the Comments box any attempts they’ve already made to contact and assist the student.

  23. Early Intervention Frequently Asked Questions • How do I find student contact information? • The three main ways to contact a student: • Student Directory (for mailing address, email address, phone) • Blackboard (go to Communications > Email). • Microsoft Outlook Address Book. Under Show Names from menu select U.C. Bearcat Online (BOL) and search for student last name with a BOL prefix (ex. BOL-lastname).

  24. Early Intervention Frequently Asked Questions • What guidelines should I use in referring students to student services? • The Early Intervention Referral Guide has been developed to help faculty and staff who are referring students on the Uptown and CAS Campuses. • Resources for current students at Raymond Walters College, can be found here. • Clermont College resources are found here: http://ucclermont.edu/tlc/

  25. Early Intervention Frequently Asked Questions • I teach or supervise a large lecture; what is the best way to use the EI system in this case? • As a suggestion, a midterm grade or test could be identified as an indicator of the likelihood for success in the course and one report is sent per quarter.

  26. Early Intervention Frequently Asked Questions • How can I be proactive in helping my students take responsibility for monitoring their own progress in my course? • Blackboard provides a Gradebook feature which allows students to see up-to-the-minute progress in the course.

  27. Colleges A&S CCM Business Clermont CAHS RWC CEAS CECH Nursing DAAP Student Services Counseling Center Learning Assistance OneStop Disability Services Student Records UCit Transfer & Lifelone Learning Center Early Intervention Advisory Committee For more information, contact your college dean’s office, or Ned Donnelly, Office of the Registrar (513) 556-5890 ned.donnelly@uc.edu

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