Developments in long term preservation

1. Developments in long term preservation • LIBER 2012, Marcel Ras

2. Developments in long term preservation Digital Curation from 2009 to 2012 • Curating research. 1st LIBER workshop, April 2009 • Focus on organisation issues • Curating research. 2nd LIBER workshop, May 2012 • Focus on partnerships “do not go this game alone”

3. Developments in long term preservation Digital Curation KEEP Workshop 26 October 2011 3

4. Developments in long term preservation

5. Developments in long term preservation Digital Curation - digital preservation • Digital Curation • refers to the actions people take to maintain, preserve and add value to digital information (assets) over its lifecycle. • Digital Preservation • refers to the series of managed activities necessary to ensure continued access to digital materials for as long as necessary (processes and procedures required to ensure content remains accessible well into the future).

6. Developments in long term preservation Digital assets • e-books and e-journals • institutional output (theses, education) • digitized collections (books & special collections) • research data • websites • …. • Different requirements/roles/partnerships for each category

7. Developments in long term preservation Data growth

8. Developments in long term preservation Digital curation: a role for research libraries? • It brings challenges • IT-intensive • requires new and special expertise • financially demanding • requires repositioning the library in the information “chain” The technical challenges are a breeze compared to the organizational challenges

9. Developments in long term preservation Roles and responsibilities in the printed lifecycle c u r a t i o n

10. Developments in long term preservation Roles and responsibilities in the digital lifecycle c u r a t i o n

11. Developments in long term preservation Categories of digital resources and risks of data loss

12. Parse Insight survey Developments in long term preservation

13. Developments in long term preservation Parse.Insight: Data Managers

14. Developments in long term preservation Parse.Insight: Data Managers

15. Developments in long term preservation Parse.Insight: data managers

16. Developments in long term preservation Parse.Insight: data managers

17. Developments in long term preservation Developments

18. Developments in long term preservation Organisational developments • New roles for Libraries: focus on trio of • Infrastructures • Content • services • Best practices (or worst) • Skill and training in the digital field

19. Developments in long term preservation Skills

20. Developments in long term preservation Cost models • TCP (Total Costs of Preservation) • Involves: systems, services, servers, staff, producers, workflows, content types, storage, monitoring, interventions, management • New Business Models • Business plan KB international e-Depot • Preserving e-journals • About 1,3 million annual costs • Staffing, storage, development, research, preservation actions • But how about preserving research data? And websites? • Shared services

21. Developments in long term preservation Development of cost models • LIFE model • (http://www.life.ac.uk/) • Keeping Research Data Safe • (http://www.beagrie.com/krds.php) • Danish cost model for Digital Preservation (http://www.costmodelfordigitalpreservation.dk/) • DCC&U: an extended digital curation lifecycle model (http://www.ijdc.net/index.php/ijdc/article/view/100) • CDL Cost Modeling for Sustainable Services (https://wiki.ucop.edu/display/Curation/Cost+Modeling)

22. Developments in long term preservation Technical developments • Tool creation becomes mature • Preservation systems available • Shared infrastructures for preserving digital assets • Research and research output to be implemented • PLANETS • SCAPE • KEEP • DRIVER

23. Partnerships Developments in long term preservation

24. Developments in long term preservation Partnerships • information chain Between curating organizations With partners in the information chain Public - private

25. Developments in long term preservation Partnering Libraries, Publishers and Archival Solutions Archival Service Archival Agreement Insurance Agreement Preservation Permanent Access Library Researcher Publisher Licenses Access

26. Developments in long term preservation Categories of digital resources and partnership options

27. Developments in long term preservation

28. Developments in long term preservation Being in charge

29. Developments in long term preservation Being in charge • Things you have to do yourself as a research library no matter whom you partner with • Being in charge Deciding what to curate and to what level • Evaluating the results of any partnership • Create policies for curation • Skills and knowledge

30. Developments in long term preservation Preservation policies • Preservation Policy: Written statement authorized by the repository management that describes the approach to be taken by the repository for the preservation of objects accessioned into the repository. (APA) • Describes the intentions of the organization with their digital collections and how to realize these • Guidance for the entire organization

31. Developments in long term preservation Benefits of clearpolicies • Sustainability in managing your digital collections • Change of staff and management less risky • Transfer of knowledge • Education programs (ageing population) • Harmonization of activities • Clear responsibilities • Ideally: Policies are implemented in workflows

32. Developments in long term preservation Readiness forpreservation • 2009 Planets project survey conclusions: • Awareness in organizations is there • Tools and services are under development • Implementation needed • Improvement compared to survey results 2005 • If a policy was present, preservation was better in shape (more money, plans and awareness)

33. Developments in long term preservation In conclusion • It’s a new ball game with fundamentally new rules • We have to think digitally • We have to create partnerships • And dare to make your choices • But we cannot wait until we know everything for • certain, because then you will be too late … • You’re digital assets are your capital! • And again, do not go in this game alone!