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Essential Training for Commissioners: Enhancing Unit Efficiency in Scouting

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Welcome to the Commissioner Quiz session. We'll explore the essential responsibilities of a unit commissioner, including maintaining unit efficiency, supporting leaders, and ensuring effective communication. You will also learn about the Scouting aims and methods that promote character development, citizenship training, and personal fitness. This training will prepare you to assess unit health, support program planning, and recognize key indicators of a successful Scouting unit. Join us in making Scouting a rewarding experience for all members!

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Essential Training for Commissioners: Enhancing Unit Efficiency in Scouting

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Presentation Transcript

  1. Welcome! Make yourself comfortable. We will start soon.

  2. Commissioner Quiz • The unit commissioner: (true / false) • 1. Reports to the District Executive. • 2. Must be an expert in training adults and youth. • 3. Is only concerned with reregistering a unit on time. • 4. Should be familiar with the official literature used by units for program. • 5. Visits the unit committee only, on a regular basis. • 6. Must know the unit program planning process. • 7. "Sells" the unit leader on district and council functions, as a primary responsibility. • 8. Periodically communicates with the chartered organization representative to offer help.

  3. Commissioner Basic Training Instructors: Melba Sylvester, George Crowl, David Dwyer, Mike Harless

  4. Introductions • Name • Commissioner job • Scouting experience

  5. Overview • Aims and methods • Commissioner service role • Unit operation • District operation • Annual commissioner service plan • Lifesaving commissioner • Youth protection

  6. Aims and Methods • What are the aims of Scouting?

  7. Aims of Scouting • Character development • Citizenship training • Personal fitness

  8. Methods of Scouting • What are some methods of Scouting? • Cub Scouts • Boy Scouts / Varsity • Venturing

  9. Council Mission • Promotes Scouting in a geographic area • Voluntary association of citizens • Representatives of chartered organizations • Provides Scouting services • Field service • Office support • Camps

  10. District Mission • Organize and support successful units Membership Finance Program Unit service

  11. Commissioner Service Role

  12. The Commissioner Concept • The commissioner is the liaison between the local council and Scouting units. • The commissioner's mission is to • Keep units operating at maximum efficiency, • Maintain regular contact with unit leaders, • Counsel leaders on where to find assistance, • Note weaknesses in programs, • And suggest remedies. • The commissioner is successful when units effectively deliver the ideals of Scouting to their members.

  13. Job Description Card

  14. Job Description Card • Friend

  15. Job Description Card • Friend • + Representative

  16. Job Description Card • Friend • Representative • + Unit "GP doctor"

  17. Job Description Card • Friend • Representative • Unit "GP doctor" • + Teacher

  18. Job Description Card • Friend • Representative • Unit "GP doctor" • Teacher • + Counselor

  19. Supporting the Unit • Topic: Indicators of unit health • Method: Buzz groups

  20. Indicators of Unit Health: Troop • Meeting operation • Youth leadership • Advancement • Adult assistance • Attendance • Outdoor program • Patrol activity • Budget plan • Membership • Planned program

  21. Indicators of Unit Health: Pack • Leadership • Webelos den • Advancement • Attendance • Adult attendance • Den activity • Program operations • Den chiefs or den aides • Membership • Planned program

  22. Evaluation Tool • Commissioner Worksheets - pack, troop, crew • Do unit leaders like evaluation? • What are your resources?

  23. Break!

  24. Unit Program Planning

  25. Cub Scout Program Planning • Unit commissioners should understand process and tools • Program Helps and Pack Planning Chart • Council calendar • Chartered organization needs • Annual program planning conference • Monthly pack leaders meeting • DLC - DL meeting • Den Chief - adult meeting

  26. Boy Scout Program Planning • Tools • Troop Program Features — 4 volumes • Program Planning Chart • Boy Scout Leader Program Notebook • Planning steps • Homework (get ready) • Find out what Scouts want (patrol leaders) • PLC annual planning, SPL presiding • Secure troop committee support • Pass the word. Publicize.

  27. Unit Visitation Reports Using the Commissioner Work Sheet

  28. Worksheet

  29. Sample

  30. Unit Committee Functions

  31. Unit Committee Functions • Packs • Troops • Teams • Crews

  32. Pack Committee • Advancement • Finance • Outings • Training • Recordkeeping & correspondence • Membership & reregistration • Public relations • Friends of Scouting

  33. Troop Committee • Advancement • Finance • Equipment • Outdoor program • Transportation • Leadership • Membership & reregistration • Friends of Scouting

  34. Quality Unit Operation

  35. Danger Signals • Style of leadership • Leader wants to keep authority • Lacks faith in boys / leaders • Leader trains only by mass instruction • Leader does not grasp possibilities of patrol method • Unit is not meeting • Unit is without adult leaders • Unit has no committee • No new members being added • Low attendance at meetings • Weak or poorly organized program • No advancement • No participation in day camp or summer camp • No unit budget

  36. National Quality Unit Award • Four mandatory items • Trained leader • Trained assistant leader • Outdoor program • Recharter on time • Minimum two of six optional items • 100% Boy’s Life (or improvement) • Advancement • Service project • Etc., appropriate to the type of unit

  37. Summary • Aims and methods • Commissioner service role • Supporting the unit • Unit program planning • Unit visitation reports • Unit committee functions • Quality Unit operations

  38. Lunch!

  39. Commissioner Quiz - 2 • 9. Regularly attends roundtables to check up on unit leaders. • 10. Guides the unit through the annual service plan. • 11. May earn the Commissioner's Key and/or the Cub Scouter Award. • 12. Attends monthly meetings of the district committee. • 13. Is not involved in the presentation of the unit charter. • 14. Must be familiar with the monthly program themes. • 15. Encourages assigned packs, troops, teams, and crews to earn the Quality Unit Award.

  40. Counseling "Listen to someone in such a way that they will solve their own problems."

  41. Discussion What are the fundamentals of good counseling?

  42. Fundamentals Of Good Counseling • 1. Time and place with no interruptions • 2. Understand what the leader is saying • 3. Let the leader know you hear and understand • 4. Do not give advice! • Guide the discussion through questions • Leader solves his/her own problem • If they don't solve their own problem: • Give information • Propose possible alternatives • Let leader pick best solution • 5. Summarize from time to time to keep on track • 6. Support thinking with information • Know the difference between information and advice • 7. Resources: • Commissioner Fieldbook, Counseling • Train the Trainer, Counseling • Wood Badge, Counseling

  43. District Committee

  44. District Committee • Four function organization Membership Finance Program Unit service

  45. Membership Functions • 1. Fall Roundup • 2. Spring Roundup • 3. Special membership rallies • 4. Advice and help to units with membership problems

  46. Finance Functions • 1. Sustaining Membership Enrollment / Friends of Scouting • 2. Trust Funds • (James E. West Award) • 3. Advice to units

  47. Program Functions • 1. Camping • 2. Activities • 3. Advancement • 4. Training • 5. Health & Safety

  48. Camping • Order of the Arrow • Summer Camp promotion • Cub Day Camp • Camporees • Philmont

  49. Activities • Scout Expo • Scouting for Food • Scouting Anniversary Week • District Recognition Dinner

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