Recruitment Training

1. Recruitment Training Sebrina Carroll, M.S. March 12, 2010

2. HS and EHS Recruitment • Declaration Form • Fill out Declaration Form first • If the family is an employee of SPCAA or related to an employee of SPCAA contact someone from the employee list to do the recruitment for you.

3. HS and EHS Recruitment • There are two criteria used to determine eligibility for Head Start and Early Head Start • Age • Income

4. Age • The following documents can be used to determine a child’s age. • Birth Certificate • Hospital • Court • Health Department • DFPS Foster Placement Letter with child’s date of birth can be used until a birth certificate is located.

5. Age • A recruitment application for a Homeless family can be completed without a birth certificate. The FSW will be responsible for working with the family to get a birth certificate as soon as possible.

6. Age • The following documents can not be used to determine a child’s age. • Crib Cards • Birth Announcements • Baby Books • Hospital Bills

7. Income • 45 CFR 1305.2(i) • Income means gross cash income and includes earned income, military income (including pay and allowances), veterans benefits, Social Security benefits, unemployment compensation, and public assistance benefits. Additional examples of gross cash income are listed in the definition of "income" which appears in U.S. Bureau of the Census, Cur-rent Population Reports, Series P-60-185

8. Income • Income Documentation • 2009 Income Tax Return • 2009 W-2 • Check Stubs (Gross, Previous 12 Months) • Social Security • Child Support • Scholarships and Grants • Alimony • Unemployment

9. Over Income • 10% of the children enrolled in our program can be over income. (130% over poverty level) • 35% of the children enrolled can fall between 110%-130% over poverty level.

10. Public Assistance • A family is eligible due to public assistance if they are receiving: • TANF (Ongoing, not a one time benefit) • CCS (Child Care Services: Form 2050) • Workforce Investment Act • Transportation Assistance (Dated Gas or Transit Voucher, Medicaid transportation not applicable) • Foster Care: DFPS Placement Authorization (Kinship Placements are not applicable) • Homeless (As defined by the McKinney Vento Act)

11. Public Assistance • McKinney Vento Act • Subtitle B of Title VII of the McKinney-Vento Homeless Assistance Act (Title X, Part C, of the No Child Left Behind Act) defines "homeless" as follows: The term "homeless children and youths"—

12. McKinney Vento Act (A) means individuals who lack a fixed, regular, and adequate nighttime residence (within the meaning of section 103(a)(1)); and (B) includes-- (i) children and youths who are sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason; are living in motels, hotels, trailer parks, or camping grounds due to the lack of alternative adequate accommodations; are living in emergency or transitional shelters; are abandoned in hospitals; or are awaiting foster care placement; (ii) children and youths who have a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings (within the meaning of section 103(a)(2)(C)); (iii) children and youths who are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations, or similar settings; and (iv) migratory children (as such term is defined in section 1309 of the Elementary and Secondary Education Act of 1965) who qualify as homeless for the purposes of this subtitle because the children are living in circumstances described in clauses (i) through (iii).

13. Definition of Family • 45 CFR 1304.3(9)(i)(A)(B)(ii) (9) Family means for the purposes of the regulations in this part all persons: (i) Living in the same household who are: (A) Supported by the income of the parent(s) or guardian(s) of the child enrolling or participating in the program; or (B) Related to the child by blood, marriage, or adoption; or (ii) Related to the child enrolling or participating in the program as parents or siblings, by blood, marriage, or adoption.

14. Number in Family Activity The Brown Family Jack: Sue and John’s father Liz: Sue and John’s mother Sue: 6 year old female John: 4 year old male How many people are in the Brown Family?

15. Number in Brown Family 4

16. Number in Family Activity Henderson Family Jeffery – 44 yr. old – Kim’s Dad Susan – 43 yr. old – Kim’s Mom Kim – 18 yr. old – Unemployed Tim Reid – 19 yr. old – Kim’s Boyfriend Sarah 17 yr. old – High School Student Nancy – 3 yr. old – Kim’s Daughter Sue – 1yr. old Kim and Tim’s Daughter How many people are in Nancy’s family?

17. Number in Henderson Family 2

18. Number in Household • Number in Household indicates how many people are living in the home. • Include: • Grandparents • Other Family Members (children) • Boyfriend/Girlfriend (children) • Friends (children) The recruitment contact note should document who is living in the home.

19. Income Guidelines • Federal Guideline and information sheet.

20. Age Guidelines • Age Guideline Information Sheet

21. Selection Criteria • PS 1305.6(a) • (a) Each Head Start program must have a formal process for establishing selection criteria and for selecting children and families that considers all eligible applicants for Head Start services.

22. Selection Criteria • 2010 Selection Criteria Form

23. Selection Criteria • Selection Criteria Activity

24. Children with Disabilities • 45 CFR 1304.2(2) • Children with disabilities means, for children ages 3 to 5, those with mental retardation, hearing impairments including deafness, speech or language impairments, visual impairments including blindness, serious emotional disturbance, orthopedic impairments, autism, traumatic brain injury, other health impairments, specific learning disabilities, deaf-blindness, or multiple disabilities, and who, by reason thereof, need special education and related services

25. Children with Disabilities • The term "children with disabilities" for children aged 3 to 5, inclusive, may, at a State's discretion, include children experiencing develop-mental delays, as defined by the State and as measured by appropriate diagnostic instruments and procedures, in one or more of the following areas: Physical development, cognitive development, communication development, social or emotional development, or adaptive development; and who, by reason thereof, need special education and related services. Infants and toddlers with disabilities are those from birth to three years, as identified under the Part H Program (Individuals with Disabilities Education Act) in their State.

26. Children with Disabilities • At least 10% of the children enrolled in our program must be diagnosed with a disability. • The Local Education Agency must diagnose the disability and a ARD/IEP must be developed.

27. Children with Disabilities • Ask parents the following questions. • Has your child ever been diagnosed with a disability? • Has your child ever been diagnosed with a disability by a local education agency? • Do you have any concerns about your child’s development? (EX: Speech, walking, running, using a spoon, focusing ect… Be sure to collect all supporting documentation before completing the recruitment application.

28. Recruitment Contact Note • Recruitment Contact Note should include: • Employment information • Homeless documentation • Members of the household • Information regarding referral needs

29. Recruitment Application • Recruitment Application Order • Selection Criteria • Recruitment Declaration Form • ChildPlus Recruitment Application • Recruitment Contact Note • Birth Certificate • Immunization Record • Legal Documentation • Insurance Documentation • Income Documentation

30. Recruitment • Documents needed for Recruitment Application.