Assessment Workshop Copenhagen – January 2011

1. Assessment WorkshopCopenhagen – January 2011 QIS/QOS: The new PQP quality templates

2. Overview • What is a template • Introduction to the two templates: I: QOS – quality overall summary II: QIS – quality information summary • Uses/tips for QIS • Questions raised

3. What is a template? Template: a preset format for a document. The dossier template (QOS-PD) = the backbone of the quality review The QIS = the summary of quality information = mini-QOS

4. QOS vs QIS • PQP has moved to ICH CTD format, which is a common format for PDs to be submitted to an agency. • The QOS is part of the ICH CTD structure of a product dossier (PD). As part of the CTD, it has been available since November 2000 (current version Sept 2002). • The QOS-PD is based on the CTD QOS, modified/expanded to be of the most use to WHO.

5. QOS vs QIS • The QIS is a regional document. It is not part of the CTD. • The QIS is a document with many uses within an agency or PQ. • Note that the QIS has an introductory page. The QOS-PD does not, as the QOS instructions are found throughout the quality guideline

6. QOS (all sections) vsQIS (bolded) 2.3.S DRUG SUBSTANCE (API) 2.3.S.1 General Information 2.3.S.2 Manufacture 2.3.S.3 Characterisation 2.3.S.4 Control of Drug Substance 2.3.S.5 Reference Standards or Materials 2.3.S.6 Container Closure System 2.3.S.7 Stability (container/storage conditions/retest only)

7. QOS (all sections) vsQIS (bolded) 2.3.P DRUG PRODUCT (FPP) 2.3.P.1 Description and Composition of the Drug Product 2.3.P.2 Pharmaceutical Development (batch summaries only) 2.3.P.3 Manufacture 2.3.P.4 Control of Excipients 2.3.P.5 Control of Drug Product 2.3.P.6 Reference Standards or Materials 2.3.P.7 Container Closure System 2.3.P.8 Stability (protocols, container/storage/retest)

8. Introduction to the QOS-PD template • Filled out by applicant as part of a PD • Becomes the basis of the quality assessment report ► Data summarized in the QOS-PD is checked against the official documents in the PD, e.g. specifications, master production records, executed biobatch records ► Assessors’ remarks/questions/conclusions are added, creating the assessment report.

9. Introduction to the QOS-PD template The QOS begins with a reference to the Q guide (1.5, 3 and 4) for general/detailed instructions. Introductory information Cross-references Compendial references

10. Introductory InfoCross-referencing Examples: Same API from same API manufacturer(s): if there are no major changes since the cross-referenced dossier(s) – include a list of changes to the API information and associated variations; This may substitute for all API information, ie 3.2.S. (e.g. very recent PQ and complete variations), or substitute for some APIinformation with supportive information, e.g. current API specs, updated stability, etc

11. Introductory Info Cross-referencing • Same API-excipient combination or API-API/excipient combination in another PQ dossier– compatibility data. • Same excipients (same standards) in another PQ dossier – excipient specifications. • Same packaging system - including materials - as another PQ dossier – packaging suitability tests (solid orals), packaging specifications.

12. Introductory Information Cont’d Compendial references - confirm up-to-date (i.e. “most recent” column) - have available monographs on hand

13. Introduction to the QOS-PD template • Review of labelling and samples • API sections begin ► See Q guide section 1.5 Guidance on format ► Indication of API form – tables give reference to information on which sections to fill out (full details in Q guide)

14. Submission of API Data Three means of providing API data for an FPP dossier: • CEP: certificate of suitability (EDQM) • APIMF: API master file procedure • All data provided in the dossier

15. Submission of API Data - CEP WHEN? Whenever a CEP is available [EDQM Databases]. [Encouraged but not required] HOW? Provide the CEP (with all annexes) in the dossier, with the presence highlighted. The access box of the CEP is to be filled out by the CEP holder on behalf of the FPP manufacturer or applicant to PQP.

16. EDQM Databases

17. Introduction to the QOS-PD template QOS-PD is divided (according to CTD structure) into: 2.3.S Drug substance (or API), and 2.3.P Drug product (or FPP)

18. Introduction to the QOS-PD template Some expansions compared to CTD QOS: Addition of tables (solubility, specifications, etc) Stability protocol sections expanded to include the various stability categories: commitment for primary batches, production batches, ongoing (annual) batches. Batch summaries in Section P.2.2.1 Formulation Development (p. 14-15 of 26).

19. Introduction to the QOS-PD template • Regional information 2.3.R includes where to provide the executed biobatch and proposed master production records • Additional standard templates for summarizing chromatographic methods and their validation.

20. Introduction to the QIS template • Filled out by applicant as part of a PD • The QIS is mainly cut-and-pasted information from the QOS-PD, therefore much of it does not need to be separately assessed. • Includes agreed commitments made by the applicant. The final QIS represents the PQ’d/approved quality data in the PD.

21. Introduction to the QIS template • As the quality report is created from the QOS-PD, whenever an inconsistency is found in a section which also is included in the QIS, this triggers a comment to the applicant to correct/revise the QIS.

22. Introduction to the QIS template For each Question & Answer round to the applicant, there should be a compiled question regarding the QIS as follows: You are requested to submit a (revised) QIS in electronic format, incorporating all of the changes requested in the preceding comments. In addition, <e.g. correct the specifications table impurity limits according to the signed specifications> <e.g. add the unit/block numbers to the addresses> <e.g. correct formulation tables to be in agreement with master production records>

23. Uses of the QIS template • Summarizes the key quality data • For variations, the approved/PQ’d data is easily found for comparison • Assessing a similar product with no official standard (no compendial monograph available). Can easily check what was approved/PQ’d for: • Specifications • Retest, shelf-life, storage conditions, etc.

24. Uses of the QIS template • Less common manufacturing technique (e.g. direct compression, coated beads, oral powder/granules): can search and easily find the details associated with other similarly manufactured products • Simplifies requalification assessment • Tool for inspectors (sites, process validation protocol codes, commitments)

25. Tips - QIS • Only the most recent (final) QIS should be saved to the report database (or most recent in clearly marked folder). • As the QIS should be revised and submitted with each round of questions, can request confirmation that no unsolicited changes made (saves reviewing the entire QIS).

26. Implementation of the QOS/QIS PDs in CTD format including QOS and QIS can be submitted now but are optional. For all PDs submitted after 1 March 2011, the QOS and QIS are mandatory.

27. ?Questions?