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Introduction to Business Writing: Arranging Meetings

Introduction to Business Writing: Arranging Meetings. Wendy M. Gough St. Mary College/Nunoike Gaigo Senmon Gakko Nagoya, Japan. Arranging a meeting. Responding. Things to consider. Begin with a friendly opening. Write the reason for the meeting. Write the time and place of the meeting.

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Introduction to Business Writing: Arranging Meetings

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  1. Introduction to Business Writing: Arranging Meetings Wendy M. Gough St. Mary College/Nunoike Gaigo Senmon Gakko Nagoya, Japan

  2. Arranging a meeting Responding

  3. Things to consider Begin with a friendly opening Write the reason for the meeting Write the time and place of the meeting Finish with a friendly closing

  4. Let’s look at sample arranging meetings and response emails from page 10 in Writing for the Real World 2

  5. Dear Ms. Kapoor, I hope everything is going well with you. I wonder if we could meet sometime next week to discuss the contract. Is Wednesday afternoon convenient for you? How about 2 p.m. at your office? I look forward to hearing from you. Best wishes Jeff Roussos Opening Focus Action Closing

  6. Responding to the request The positive response The negative response

  7. The positive response Thank the person for sending you an email Rewrite the day, time, and place of the meeting Write something friendly or positive about the meeting or the person

  8. Dear Mr. Roussos, Thank you for your email. 2 p.m. Wednesday at my office would be fine. I look forward to seeing you then. Best wishes, Karishima Kapoor Opening Focus Action Closing

  9. The negative response Politely refuse to attend the meeting Give a reason why you can’t attend-you do not have to give a lot of details or specific information Suggest a different time for the meeting

  10. Dear Ms. Kapoor, I’m very sorry, but I can’t meet you on Wednesday because I will be out of town. I wonder if we could meet on Tuesday morning at 11:00 instead? I would like to finalize the contract before I leave. Best regards, Jeff Rousos Opening Focus Action Closing

  11. References Bernard, Roger & Meehan, Antoinette. Writing For the Real World 2: An Introduction to Business Writing. New York. Oxford University Press. 2005.

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