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LCLS Project Construction Procurements and Processes

This review by David McGiven, the LCLS Procurement Manager, provides an overview of the procurement organization, staff duties and responsibilities, processes, and priorities involved in the LCLS project construction procurements. It also highlights the dual reporting structure and the role of the project office in overseeing procurement activities. The report covers major issues, personnel supervision, work prioritization, and signature authority for different roles within the procurement team.

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LCLS Project Construction Procurements and Processes

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  1. DOE Lehman Review of the LCLS ProjectConstruction Procurements and Processes David McGiven LCLS Procurement Manager

  2. Construction Procurements and Processes • Procurement Organization • Staff Duties and Responsibilities • Processes • Priorities

  3. LCLS Procurement Organization • Dual Reporting Structure • Project Office • John Galayda, Mark Reichanadter, Barry Miller • Business Services Division • Jerry Jobe (transitioning into retirement) • Bob Todaro

  4. Staff Duties and Responsibilities • BSD Manager - Jerry Jobe • Advise • Signature Authority over $2 million • Project Office Oversight – Barry Miller • Advise and Direct – CM/GC Major Issues • Project Office Interface/Liaison • Manager – David McGiven • Personnel Supervision • Procedure Compliance • Work Prioritization • Major Issues • CM/GC and AE Subcontract Administrator • Signature Authority to $2 million

  5. Staff Duties and Responsibilities (con’t) • Deputy Manager – Scott Zadel • Status and Reports • Assign Requisitions • CM/GC and AE Subcontract Administrator – data entry • Signature Authority to $50 thousand • CM/GC FCO/Construction Administrator/Buyer – John Azevedo • FCOs • Small Construction and Related Services • Signature Authority to $50 thousand • FCO/Contract Specialist – Jimmy Dee • Support FCO Negotiations • Advise on Contractual Issues

  6. Staff Duties and Responsibilities (con’t) • Senior Buyer – Bev Freeman • Big Ticket Items and Services • Signature Authority to $50 thousand • Buyer/Construction Administrator – Vince Villanueva • Small Construction/Installation Jobs • Fabrication Requirements • Signature Authority to $25 thousand • Jr. Buyer/Administrative Assistant – Sally Zapata • Commercial Items and Services • Expediter • Administrative Support • Signature Authority to $10 thousand

  7. Staff Duties and Responsibilities (con’t) • General Counsel – Rachel Claus • Advise on Major Issues • Contract Interpretation, Terms and Conditions • Turner CORs, Disputes and Claims • University Interface • SLAC Procurement (bidirectional) – Bob Todaro • Data / Reports / System Approval • BOAs • Small Construction Jobs – 2 new buyers • MMF and Sector 20 with XL Construction – former LCLS Sr. Construction Administrator • Other future requirements

  8. Processes • Communication • Barry provides ongoing interface to project management • Weekly procurement status meetings with project and department management • Critical Procurements Spreadsheet updated • Weekly OAC meetings with Turner and Jacobs (calls in) • Weekly purchasing meetings with Turner field staff • Purchasing issues, subcontract modifications and COR status • Potential Change Orders • Field Change Order status • Monthly DOE status meetings • Special purpose meetings

  9. Processes (con’t) • Payment applications • RFIs • Submittals • Potential Change Orders / Change Order Requests • Field Change Orders • Training syllabus in development

  10. Priorities • CM/GC Major Issues/Modifications Priority 1 • John and Mark and Barry, Dave, Scott, Jimmy, Jerry, Rachel • Downtime and Critical Path POs Priority 1 • Bev, Vince, John

  11. Questions/Comments?

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