Hints & Tips Debbie Marshall
Hints & Tips • Quick Hints & Tips • Job Costing – Labour Costs in Job Profitability Reports • Estimate v Actual Reports – Including Closed Estimates • Managing Clients
Quick Hints & Tips • Company Snapshot • Reports from Find Function • Undeposited Funds Report • GST Changes Report • Reconciling PAYE • Changing Inventory items to Non-Inventory Items • Options when Opening Quickbooks • Rebuilding Datafile without Backup
Company Snapshot To display this when opening Quickbookschange preferences to save the desktop . This is particularly useful as the Company Snapshot cannot be added to your icon bar.
Undeposited Funds Report • Create a general ledger report • Filter on undeposited funds account - ‘no’ to cleared status
Changing Inventory to Non Inventory Items • Change Inventory Asset account to Cost of Goods Sold
Options when Opening Quickbooks • Ctrl - Start QuickBooks without opening a file. This is useful if you are having problems with the last company file you were using – and you want to start with the Open or Restore Company window. • Alt - Start QuickBooks without all the windows. If you have your desktop set to remember what windows you have open, sometimes it takes a VERY long time to start QuickBooks. This option will start it without opening all the windows.
Rebuilding Datafile without Backup • Ctrl as selection ‘Rebuild’ - this is useful ONLY if the clients datafile cannot be backed up but requires rebuilding.
Time in Job Costing • Adding time costs into Job Profit & Loss reports • Ensure Employee is setup as a sales rep as well as an employee • Ensure Service item is ticked as performed by subcontractor or supplier with a cost associated with it.
Hints on Managing Clients Efficiently • Engagement letter outlining charge rates • Provide estimates for software with projected time and have client sign the estimate – save as a template for future use • Have client prepay for software • Always use checklists when installing Quickbooks and/or upgrading datafiles - follow them methodically • Create a timesheet for every visit and have it signed before you leave the client • Invoice daily to avoid ‘memory loss’ with clients – document phone calls and emails in the customers notes.